Explanation
BACKGROUND: This legislation is for the option to establish a Universal Term Contract (UTC) for EMS Ballistic Vests for Department of Public Safety, Division of Fire (CFD) employees. These vests are “one size fits most”, which alleviates the need to have multiple sized vests on fire trucks when the situation warrants. The term of the proposed option contract would be approximately two (2) years, expiring November 30, 2019, with the option to renew for one (1) additional one (1) year period. The Purchasing Office opened formal bids on September 14, 2017.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Chapter 329 relating to competitive bidding (Request for Quotation No. RFQ006586). Four (4) bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
Blue Line Innovations, LLC: CC022341; Items 1-6; $1.00
Total Estimated Annual Expenditure: $140,000.00 with the Division of Fire (CFD) as the sole user.
This company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
This ordinance is being submitted as an emergency because without emergency action, EMS Ballistic Vests will be unavailable for the protection of fire employees during potential incident response.
FISCAL IMPACT: Funding to establish these option contracts is from the General Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a Universal Term Contract for EMS Ballistic Vests with Blue Line Innovations, LLC; to authorize the expenditure of $1.00 to establish the contract from the General Fund; and to declare an emergency. ($1.00).
Body
WHEREAS, the EMS Ballistic Vests UTC will provide fire employees the necessary protection during potential incident response; and
WHEREAS, the Purchasing Office advertised and solicited formal bids on September 14, 2017 and selected the overall lowest, responsive, responsible and best bidder: Blue Line Innovations, LLC; and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing an effective option contract for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, an emergency exists in the usual daily operation of the Purchasing Office in that it is immediately necessary to authorize the Finance and Management Director to enter into contract with Blue Line Innovations, LLC for the option to purchase EMS Ballistic Vests in order for fire employees to obtain the necessary items for their safety during potential incident response, thereby preserving the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to enter into the following contract for the option to purchase EMS Ballistic Vests in accordance with Request for Quotation RFQ006586 for a term of approximately two (2) years, expiring November 30, 2019, with the option to renew for one (1) additional one (1) year period, as follows:
Blue Line Innovations; Items 1-6; $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized in Fund 1000 General Fund in Object Class 02 Materials and Supplies per the account codes in the attachment of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.