Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to enter into contract for the Office of Construction Management with M-D Mechanical, in the amount of $123,814.00 for the installation of two water heating boilers at 757 Carolyn Avenue. The contractor will remove the two existing boilers and all corollary equipment and, if applicable, have any asbestos removed by a licensed asbestos remediation contractor. The new boilers are to be copper fin tube boilers to match the existing boilers in capacity. The contractor is to also install all corollary equipment, such as an expansion tank, all necessary controls, pumps, flow switches, etc. The contractor will have sixty (60) calendar days upon notification of the award of the contract to complete the work.
Formal proposals were solicited on March 29, 2007. Three firms submitted proposals on April 17, 2007, as follows: (0 MBE, 0 FBE).
M-D Mechanical $123,814.00
CD Whitfield Company $132,828.00
Carrier Commercial $169,912.00
It is the recommendation of the Finance and Management Department, Office of Construction Management, to award this contract to the most responsive and responsible bidder, M-D Mechanical.
Emergency action is requested so the contractor will be able to complete this project in a timely manner, thereby allowing for heat to be available in the building before the onset of colder weather in the fall.
M-D Mechanical Contract Compliance Number 87-0743932, expiration date 04/24/2009.
Fiscal Impact: The total budget for this project within the Construction Management Capital Improvement Fund is $140,000.00. The total cost of this contract is $123,814.00.
Title
To authorize the Finance and Management Director to enter into contract for the Office of Construction Management with M-D Mechanical for the installation of two boilers at 757 Carolyn Avenue, to authorize the expenditure of $123,814.00 from the Construction Management Capital Improvement Fund, and to declare an emergency. ($123,814.00)
Body
WHEREAS, the current boilers at 757 Carolyn Avenue are in a state of disrepair and in need of replacement, and
WHEREAS, it is necessary to install two new boilers in order to provide sufficient heating to said building before cold weather arrives in the fall, and
WHEREAS, three firms submitted bids and M-D Mechanical was the most responsible, responsive, and lowest bidder, and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Finance and Management Director to contract with M-D Mechanical for the installation of two boilers at 757 Carolyn Avenue; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to contract with M-D Mechanical for the installation of two boilers at 757 Carolyn Avenue.
SECTION 2. That the expenditure of $123,814.00 or so much thereof that may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 45-50
Fund: 733
OCA Code: 733000
Project: 570030
Object Level 1: 06
Object Level 3: 6620
Amount: $123,814.00
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the mayor neither approves or vetoes the same.