Explanation
This legislation authorizes the Director of Finance and Management to enter into a contract with FYDA Freightliner Columbus, Inc. for the purchase of a Tandem Axle DumpTruck for the Division of Sewerage and Drainage. This unit will be used by our Sewer Maintenance Operation Center to maintain and repair sewer lines. This purchase was approved by Fleet Management. In support of the Mayor's Get Green Columbus initiative, this CNG vehicle incorporates an engine that will emit fewer emissions than the older unit that it is replacing. The truck will replace Brass Tag# BT18791.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06.
The Purchasing office opened formal bids on February 21, 2013 for the purchase of One (1) Tandem Axle Dump Truck (Solicitation SA004806). Forty-seven (47) vendors (46 MAJ/1 MBR) were solicited and one (1) bid (1 MAJ) was received. Item #1 was for a Tandem Axle Dump Truck - Diesel. Item #2 was for a Tandem Axle Dump Truck - CNG. The Division of Sewerage and Drainage does not wish to purchase Item #1 for a Tandem Axle Dump Truck - Diesel. The Division of Sewerage and Drainage does wish to purchase Item #2 for a Tandem Axle Dump Truck - CNG. FYDA Freightliner Columbus, Inc., 1250 Walcutt Rd. Columbus, Ohio 43228 was the lowest, responsive, responsible, bidder.
The Division of Sewerage and Drainage recommended an award of one (1) Tandem Axle Dump Truck that includes the CNG option with Pengwyn Truck Body providing the dump body at a price of $175,866.00
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
SUPPLIER: FYDA Freightliner Columbus, Inc., Contract Compliance Number: 31-0789102, expires 09/07/2014. This supplier does not hold MBE/FBE status.
FISCAL IMPACT: $175,866.00 is budgeted for this purchase. The Division of Sewerage and Drainage did not purchase a similar vehicle in 2012. They purchased two similiar vehicles in 2011 in the amount of $222,430.00.
Title
To authorize the Director of Finance and Management to enter into a contract with FYDA Freightliner Columbus, Inc. for the purchase of a Tandem Axle CNG Dump Truck for the Division of Sewerage and Drainage and to authorize the expenditure of $175,866.00 from the Sewerage System Operating Fund. ($175,866.00)
Body
WHEREAS, a Tandem Axle Dump Truck with CNG option is required by the Division of Sewerage and Drainage to be used by our Sewer Maintenance Operation Center to maintain and repair sewer lines; and
WHEREAS, the Purchasing Office opened formal bids on February 21, 2013 for the purchase of a Tandem Axle Dump Truck for the Division of Sewerage and Drainage; and
WHEREAS, the Division of Sewerage and Drainage recommends an award to be made to the lowest, responsive and responsible bidder (sole bidder), FYDA Freightliner Columbus, Inc.; and
WHEREAS, a contract will be issued by the Purchasing Office in accordance with the terms, conditions and specifications of Solicitation Number: SA004806 on file in the Purchasing Office; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish a contract with FYDA Freightliner Columbus, Inc. for the purchase of a Tandem Axle Dump Truck with CNG Option for the Division of Sewerage and Drainage, in accordance with specifications on file in the Purchasing Office.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the expenditure of $175,866.00 much thereof as may be needed is hereby authorized from Sewerage Systems Operating Fund 650, Department 60-05, OCA Code 605089, Object Level One 06, Object Level Three 6652, to pay the cost thereof.
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.