City of Columbus - File #: 1022-2006

• File #: 1022-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 5/25/2006
• In control: Safety Committee
• On agenda: 6/26/2006
• Final action: 6/28/2006
• Title: To authorize and direct the Director of Finance and Management to enter into contracts for surveillance system, transcription software, recorders, fax machines and car lift to authorize the appropriation and expenditure of $27,626.55 from the voted Safety Capital Improvement Fund; and to declare an emergency. ($27,626.55)

Date	Ver.	Action By	Action	Result
6/28/2006	1	CITY CLERK	Attest
6/27/2006	1	MAYOR	Signed
6/26/2006	1	Columbus City Council	Approved	Pass
6/26/2006	1	COUNCIL PRESIDENT	Signed
6/16/2006	1	CITY ATTORNEY	Reviewed and Approved
6/16/2006	1	Safety Drafter	Sent to Clerk's Office for Council
6/15/2006	1	Safety Drafter	Sent for Approval
6/15/2006	1	CITY AUDITOR	Reviewed and Approved
6/15/2006	1	CITY AUDITOR	Reviewed and Approved
6/15/2006	1	Safety Drafter	Sent for Approval
6/14/2006	1	Finance Reviewer	Reviewed and Approved
6/14/2006	1	FINANCE DIRECTOR	Reviewed and Approved
6/6/2006	1	Safety Drafter	Sent for Approval
6/6/2006	1	EBOCO Reviewer	Reviewed and Approved
6/6/2006	1	ODI DIRECTOR	Reviewed and Approved
6/6/2006	1	Safety Drafter	Sent for Approval
6/2/2006	1	SAFETY DIRECTOR	Reviewed and Approved
6/1/2006	1	Safety Reviewer	Reviewed and Approved
6/1/2006	1	Safety Reviewer	Reviewed and Approved

Explanation

Explanation

Need: The Division of Police, Department of Public Safety, needs to purchase surveillance system, transcription software, recorders, fax machines and car lift for the new building that will house division personnel from the Internal Affairs Bureau and from the Accident Investigative Unit. The personnel have moved into the new location and these final purchases will enable the units to be completely functional.

Bid Information: All purchases have been in compliance with City Purchasing guidelines. All items have been competitively bid by the Purchasing Office. The awards are as follows: Transcription Software and Recorders - Sound Communications in the amount of $9,936.55; Digital Surveillance System, Vector Security in the amount of $13,495.00; Tri County Tool & Supply, Inc. in the amount of $3195.00 and fax machines in the maximum amount of $1,000.00. (Fax machine bids are under evaluation and getting the proper certification for the suppliers who bid.)

All companies listed are not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.

Contract Compliance: Sound Communications, 31-1331321; Vector Security, 23-1734719; Tri County Tool & Supply, Inc,  34-1776590

FISCAL IMPACT:

Funds are available in the voted Safety Capital Improvement Fund for the relocation of IAB and AIS from Police Headquarters to the new facility.

Emergency Designation: Since personnel now occupy the new IAB/AIS building, emergency legislation is requested so the both units will be fully functional.

Title

To authorize and direct the Director of Finance and Management to enter into contracts for surveillance system, transcription software, recorders, fax machines and car lift to authorize the appropriation and expenditure  of $27,626.55 from the voted Safety Capital Improvement Fund; and to declare an emergency. ($27,626.55)

Body

WHEREAS, the Division of Police, Department of Public Safety, needs to purchase surveillance system, transcription software, recorders, fax machines and car lift for the new building; and

WHEREAS, there is a need for this equipment to enable the IAB/AIS units to be fully functional; and

WHEREAS, Sound Communications, Vector Security, and Tri County Tool & Supply were the lowest most responsive, responsible and best bidders; and

WHEREAS, the bids for the fax machines are still under review but will be awarded to the lowest, most responsive, responsible and best bidder, and

WHEREAS, the funding source for this purchase will come from South Dorm Renovation IAB Fund 701; and

WHEREAS, an emergency exists in the usual daily operations of the Division of Police in that it is immediately necessary to authorize the Director of Finance and Management to enter into contracts for the surveillance system, transcription software, recorders, fax machines and car lift so that IAB/AIS units are fully functional at the earliest possible date, thereby preserving the public health, peace, property, safety, and welfare; now therefore

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

Section 1. That the Director of Finance and Management be and is hereby authorized to expend funds for the purchase surveillance system, transcription software, recorders, fax machines and car lift for the new building that will house division personnel from the Internal Affairs Bureau and from the Accident Investigative Unit.

.

Section 2. That the appropriation and expenditure of $27,626.55 or so much thereof as may be needed , be and the same is hereby authorized as follows:  |DIV 30-03 | FUND 701 | OL1 06 | OL3 6620 |PROJECT 330041 | OCA 330041 |  AMOUNT $27,626.55                               

Section 3. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.