Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to extend a contract on behalf of the Office of Construction Management with Physical Planning Technologies, Ltd. for server hosting and annual software support and updating for a Comprehensive Municipal Capital Planning and Asset Management System. The original contract was authorized by Ordinance No. 0603-2005, passed July 20, 2005. At that time, formal proposals were solicited in the City Bulletin and the vendor was selected through this process.
The vendor has provided a software application for a Capital Planning Management System, as well as training and software. It has been extended six times, the last of which was authorized by Ordinance No. 0917-2010, passed July 21, 2010, in the amount of $50,400.00. These modifications provided for server hosting and software support, respectively. The modification authorized by this ordinance will extend the server hosting and software support for an additional year. It will be impractical to bid these services, as no other company can provide server hosting and software support for Capital Planning Solutions products.
Emergency action is requested so that server hosting and software support may continue without interruption; ensuring proper management of city capital and operational projects.
Physical Planning Technologies, Ltd. Contract Compliance No. 98-0400011, expiration date June 1, 2012.
Fiscal Impact: The amount of this budgeted modification is $50,400.00. The contract was originally authorized by Ordinance No. 0603-2005 and last modified by Ordinance No. 0917-2010, in the amount of $50,400.00. Upon passage of this ordinance, the total six-year cost of this contract will be $807,183.00.
Title
To authorize the Finance and Management Director to extend a contract on behalf of the Office of Construction Management with Physical Planning Technologies, Ltd. for server hosting and software support for a Comprehensive Municipal Planning and Asset Management System; and to authorize the expenditure of $50,400.00 from the General Fund; and to declare an emergency. ($50,400.00)
Body
WHEREAS, Ordinance No. 0603-2005, passed July 20, 2005, authorized the Finance and Management Director to enter into a contract with Physical Planning Technologies Ltd., (the original name of Capital Planning Solutions) for a Municipal Planning and Asset Management System; and
WHEREAS, it is necessary for the Finance and Management Director to extend said contract with Physical Planning Technologies, Ltd. in order to provide server hosting and software support for an additional year for a Comprehensive Municipal Capital Planning and Asset Management System; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Director, Office of Construction Management, in that it is immediately necessary to authorize the Finance and Management Director to extend a contract with Physical Planning Technologies, Ltd., so that server hosting and software support may continue without interruption; ensuring proper management of city capital and operational projects, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to extend a contract on behalf of the Office of Construction Management with Physical Planning Technologies, Ltd. for server hosting and software support for a Comprehensive Municipal Capital Planning and Asset Management System.
SECTION 2. That the expenditure of $50,400.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorize and approved as follows:
Division: 45-50
Fund: 010
OCA: 450050
Object Level 1: 03
Object Level 3: 3369
Amount: $50,400.00
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.