Explanation
Background: The Transportation Division is responsible for sweeping along the City's roadway system. To accomplish this mission the Division requires two tandem axle dump trucks. These trucks will replace older trucks beyond their useful service lives and provide for a more reliable fleet to carryout services provided by the Division.
Bids were advertised in the City Bulletin and were received by the Purchasing Office on August 8, 2004 for Bid SA-001228GRW as follows:
Vendor / Item / Bid Amount with Yellow Paint (2 units) / Status
Kinstle Sterling Western Star / Sterling LT8513 / $189,696.00 / Majority
Center City International Trucks, Inc. / IHC 7400 / $200,796.00 / Majority
Center City International Trucks, Inc. (Alt. #1) / IHC 7400 / $200,796.00 / Majority
Columbus Peterbilt / Peterbilt 335 / $207,160.00 / Majority
Fiscal Impact: The Transportation Division budgeted $3.2 million for equipment in the 2004 Capital Improvements Budget. Thus far, the Division has spent $362,701.00 of this amount. This ordinance authorizes an expenditure of $205,000.00. Including this ordinance, another $2.14 million in equipment legislation is pending before Council. The remaining balance of equipment money will be used to purchase additional vehicles before the end of 2004. The Division spent approximately $700,000 in 2003 to purchase dump trucks with plows.
The lowest bidder, Kinstle Sterling Western Star, was judged to be the lowest, best, most responsive and most responsible bidder. It is recommended that the contract be awarded to Kinstle Sterling Western Star, contract compliance #34-1334902, for two units for $189,696.00 in accordance with their bid proposal. The Division is also exercising the option to purchase two Wausau snowplows with steel moldboards for $15,304.00. The total cost of award for both the trucks and the snowplows is $205,000.00.
Emergency action is requested to ensure that the tandem axle dump trucks are available for use as soon as possible.
Title
To authorize the Finance Director to enter into a contract with Kinstle Sterling Western Star for the purchase of two tandem axle dump trucks for the Transportation Division; to authorize the expenditure of $205,000.00 from the 1995, 1999 Voted Streets and Highways Fund, and to declare an emergency. ($205,000.00)
Body
WHEREAS, the Transportation Division is responsible for snow and ice removal and control and for maintaining the City's roadway system; and
WHEREAS, the Transportation Division is in need of two tandem axle dump trucks; and
WHEREAS, funds are budgeted and available in the 1995, 1999 Voted Streets and Highways Fund for this expense; and
WHEREAS, an emergency exists in the usual daily operations of the Public Service Department, Transportation Division, in that it is immediately necessary to purchase two tandem axle dump trucks to ensure their availability for use as soon as possible, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance Director is hereby authorized to enter into a contract with Kinstle Sterling Western Star, 1770 Wapak-Fisher Road, Wapakonea, OH 45895 for the purchase of two tandem axle dump trucks in accordance with the specifications on file in the Purchasing Office.
SECTION 2. That the sum of $205,000.00, or so much thereof as may be needed, is hereby authorized to be expended from fund 704, the 1995, 1999 Voted Streets and Highways Fund, Department No. 59-09, Object Level One Code 06, Object Level Three Code 6652, OCA Code 644385 and Project 530020.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.