Explanation
BACKGROUND: The Department of Public Safety, Division of Fire needs to purchase wireless voice, data, push-to-talk (radio), GPS, and modem services and equipment from Sprint Solutions Inc. (Nextel) as per the city-wide universal term contract (UTC) established for such purpose.
Bid Information: The Purchasing Office has set up a universal term contract with Sprint Solutions, Inc. to provide wireless services and equipment under contract FL005003 through September 30, 2015.
Contract Compliance No.: 470882463 Expires: 01/19/2014
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
Fiscal Impact: This ordinance authorizes the expenditure of $30,000.00 for cellular phone and communication services for the Division of Fire. The Division of Fire budgeted $135,000.00 in the 2012 General Fund budget for cellular phone communication services. A total of $133,888.69 in General Fund monies have already been encumbered and expended so far this year for these services. Funds needed to switch Fire mobile phones from Sprint to Verizon due to coverage issues has resulted in the use of more funds than anticipated. The Division of Fire expended approximately $135,000.00 for cellular and communication services in 2011 and in 2010 approximately $96,000.00 was encumbered and/or spent.
Emergency Designation: Emergency legislation is requested for this ordinance so as to allow continuation of the Sprint - Nextel services.
Title
To authorize and direct the Finance and Management Director to issue a purchase order for cellular phone and communication services to Sprint Solutions, Inc. for the Department of Public Safety, Division of Fire, to authorize the expenditure of $30,000.00 from the General Fund; and to declare an emergency. ($30,000.00)
Body
WHEREAS, funding is needed to continue cellular phone and communication services for the Division of Fire, and
WHEREAS, the city has an universal term contract with Sprint Solutions, Inc. for wireless services and equipment, and
WHEREAS, emergency legislation is requested so these vital communications services will not be interrupted, and
WHEREAS, an emergency exists in the usual daily operation of the Division of Fire, Department of Public Safety, in that it is immediately necessary to establish a purchase order for cellular phone and communication services for the immediate preservation of the public peace, property, health, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to issue a purchase order to Sprint Solutions, Inc. for wireless services for the Division of Fire, Department of Public Safety, on the basis of the City's universal term contract number FL005003.
SECTION 2. That the expenditure of $30,000.00, or so much thereof as may be needed, be and the same is hereby authorized as follows:
DEPT FUND BJ LVL 1 OBJ LVL 3 OCA AMOUNT
| 30-04 | | 010 | | 03 | | 3295 | | 301481 | | $30,000.00|
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.