Explanation
BACKGROUND:
This legislation authorizes the Director of the Department of Technology (DoT) to enter into a contract with Computer Associates International, for licenses, maintenance and support of Knowledge Tools associated with the City's Help Desk, to continue the use of a critical business application, implemented upon approval. This application enables the Help Desk to create and maintain a knowledge base that will allow the technicians the ability to resolve system problems experienced throughout the City of Columbus. This ordinance will provide licenses and funding for year one of a three year agreement, ending July 31, 2008.
Because the software program is proprietary to the vendor, the Department of Technology would like to enter into a sole source contract with Computer Associates, International, the sole distributor in this area, in the amount of $29,826.00.
This legislation will allow maintenance, support and related services, from the existing vendor, currently providing critical services associated with the City's Help Desk. Computer Associates International has been the provider for the maintenance and support since the original agreement for this application. DoT has exercised due diligence through a cost analysis research, and has determined that to move away from the current application would be very expensive. Due to the fact that the licensing and software are proprietary, this ordinance is being submitted in accordance with the provisions of Sole Source procurement of the Columbus City Code Section 329.07.
FISCAL IMPACT:
The 2007 agreement is being implemented as a three-year agreement, by the Department of Technology, contingent upon approval of funding on an annual basis. The agreement will begin upon approval and will end July 31, 2010, with an initial cost, for the first year, of $29,826.00 and $6,465.00 for each subsequent year. This fiscal year, the services associated with this agreement will cost $29,826.00, which is available within the Department of Technology, Information Services Fund, for the coverage period will begin upon approval through July 31, 2008.
EMERGENCY DESIGNATION:
Emergency designation is being requested to continue services and to avoid any potential service interruption as the City's Help Desk maintenance and support services are crucial to city operations.
CONTRACT COMPLIANCE NUMBER:
Computer Associates International, Inc. - # 132857434 Expiration Date: 6/15/2008
Title
To authorize and direct the Director of the Department of Technology to enter into a contract with Computer Associates International for licenses, maintenance and support of Knowledge Tools associated with the City's Help Desk, for the Department of Technology, Information Services Division, to authorize the expenditure of $29,826.00 from the Information Services Fund, in accordance with the provisions of sole source procurement of the Columbus City Code; and to declare an emergency. ($29,826.00)
Body
WHEREAS, this legislation authorizes the Director of the Department of Technology (DoT) to enter into a contract with Computer Associates International, for licenses, maintenance and support of Knowledge Tools associated with the City's Help Desk; and
WHEREAS, this application enables the City's Help Desk the ability to create and maintain a knowledge base that will allow the technicians the ability to resolve system problems experienced throughout the City; and
WHEREAS, this agreement was implemented as a three-year agreement, by the Department of Technology, contingent upon approval of funding on an annual basis. The agreement will begin upon approval and will end July 31, 2010, with an initial cost, for the first year, of $29,826.00 and $6,465.00 for each subsequent year; and
WHEREAS, this ordinance will provide funding, in the amount of $29,826.00, for year one of a three year agreement; and
WHEREAS, the licensing and software are proprietary, and
WHEREAS, the Department of Technology is requesting that this agreement is to be established in accordance with the provisions of the sole source procurement of the Columbus City Code, Section 329.07, and
WHEREAS, an emergency exists in the usual daily operation of the city in that it is necessary to immediately enter into contract with Computer Associates International for the purchase of licenses, maintenance and support services, to ensure continued vendor support for this upgraded software, and to authorize this expenditure or so much thereof as required, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology be and is hereby authorized to enter into a contract for licenses, maintenance and support services of Knowledge Tools from Computer Associates International beginning upon approval through July 31, 2008, in the amount of $29,826.00.
SECTION 2: That the expenditure of $29,826.00 or so much thereof as may be necessary is hereby authorized to be expended from:
Div.: 47-02|Fund: 514| Subfund 001|OCA Code: 472413|Obj. Level 1: 03|Obj. Level 3: 2224|Amount: $29,826.00|
SECTION 3: That this agreement is being established in accordance with the sole source provisions of the Columbus City Code, Section 329.07.
SECTION 4: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approved nor vetoes the same.