Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to modify and increase a service contract utilized for processing and collecting of Parking violations between Xerox State and Local Solutions, Inc.
The Parking Violations Bureau has contracted out for parking violation processing services since its inception in 1983. Currently Xerox State and Local Solutions, Inc. holds the contract with the City for this service.
Additional funding is required and could not have been foreseen because the current year's ticket issuance far exceeds the previous year's and the collection of past due tickets increased over the previous year's total.
The City is currently under contract with this vendor in the fourth modification of a possible five-one year term extensions. Additional funding in the amount of $20,000.00 from the General Fund and and $60,000 within The Collection Fee Fund will be needed to ensure funding is available until the next extension of the contract.
Cost of this modification was determined through estimates calculated based on current year's information and detail to determine the balance of the contract's needs
2. FISCAL IMPACT
This ordinance authorizes the expenditure of $80,000 within Collection Fee Fund for additional parking violation processing services. General Fund funding is contingent up the passage of Department of Finance and Management legislation for the 3rd quarter transfer.
3. CONTRACT COMPLIANCE
The contract compliance number for Xerox State and Local Solutions, Inc. is 131996647 and expires 3/2/13.
4. EMERGENCY DESIGNATION
Emergency action is requested for this modification so that services for parking violation processing continue without interruption.
Title
To authorize The Director of Public Service to modify and increase the existing contract with Xerox State & Local Solutions, Inc; to authorize the appropriation of funds within Collection Fees Fund; to authorize the expenditure of up to $80,000.00 from the General Fund and the Collection Fee Fund for the Division of Mobility Options; and to declare an emergency.($80,000.00)
Body
WHEREAS, the Parking Violations Bureau has contracted out for parking violation processing services since its inception in 1983; and
WHEREAS, the parking violations processing services contract was authorized by ordinance 0217-2008 and the initial period of the contract was from March 1, 2008 thru March 31, 2009; and
WHEREAS, the contract was modified and extended for the second year of a six year contract by ordinance 0392-2009; and
WHEREAS, the contract was modified and extended for the third year of a six year contract from April 1, 2010 to March 31, 2011; and
WHEREAS, the contract was modified and extended for the fourth year of a six year contract from April 1, 2011 to March 31, 2012; and
WHEREAS, the contract was modified and extended for the fifth year of a six year contract from April 1, 2012 to March 31, 2013; and
WHEREAS, the net funds collected as part of a special collection effort are deposited into the General Fund, with the collection fee associated with this effort deposited in the Collection Fee Fund, in special sub fund entitled Delinquent Parking Tickets; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Mobility Options in that it is immediately necessary to authorize the Director of Public Service to modify this contract for continued, uninterrupted, parking violation processing services thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be, and is hereby authorized to modify the contract with Xerox State and Local Solutions, Inc., 1835 Market St, Suite 900, Philadelphia, PA 19103, for parking violations processing services.
SECTION 2. That from the unappropriated funds in the Collection Fees Fund, Delinquent Parking Tickets Subfund, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the period ending March 31, 2012, the sum of $60,000 is appropriated to the Department of Public Service, Division of Mobility Options, Department-Division 59-10, Collection Fee Fund 295, Subfund 003, O.L. 1 Code 03, O.L. 3 Code 3336, OCA number 591049.
SECTION 3. That the expenditure of up to $80,000 or so much thereof that may be necessary in regard to the action authorized in Sections 1 and 2 above, be and is hereby authorized and approved as follows:
FUND SubFund Dept.-Div. OCA O.L. 1 O.L. 3 Amount
General-010 59-10 591013 03 3336 $20,000
Collection Fee-295 003 59-10 591049 03 3336 $60,000
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.