Explanation
Background: This legislation authorizes the Finance and Management Director to enter into a professional services contract for the Facilities Management Division with Design Group, Inc. for engineering consulting services in order to produce detailed plans for a new West Side Family Health Center. The goal is to design a three story, 35,000 square foot facility at 2300 West Broad Street, the location of the original Fire Station 17. The design, at a minimum, is to incorporate the front façade of the existing structure. It is to include office space, a storage room, a community room, office space for various public safety functions, a kitchenette, a medical clinic, a podiatry clinic, an OB/GYN clinic, a pediatric clinic, a dental clinic, social services and a vision clinic. All of these design services are to include environmentally responsible components in compliance with the Mayor's policy directive "Get Green Columbus 2005: Environmental Stewardship in the 21st Century."
Responsibilities will also include progressive meetings with the City and the community through completion of agreed upon final product, complete zoning process, renderings, drawings, specifications, and the bid process. The construction administration phase will include shop drawings and submittal reviews, RFI and change order process, pay request review/approval, weekly site progress meetings, providing as built drawings/CAD files, with close out documentation upon completion of the project. The contract will also include an architectural contingency for City requested scope of work changes and unforeseen circumstances.
Formal Requests for Statements of Qualifications (RFSQ) were solicited by the City of Columbus in the City Bulletin from March 16, 2006 through March 30, 2006. The City received four minimally compliant proposals (1 MBE, 1 MBR). Trinity Health Group submitted a proposal after the deadline date and was not considered. A seven-member evaluation committee reviewed the statements. Two members were from the Facilities Management Division. There was one member each from the following: Columbus Neighborhood Health Centers, Equal Business Opportunity Commission Office, Hilltop Area Commission, Health Department, and Mayor's Office. In addition, there were two non-voting members representing Columbus City Council on the committee as well as one non-voting member from the Columbus Landmarks Foundation.
The committee ranked the statements of qualifications as follows: Design Group, Inc. 1252; Moody-Nolan, Inc. (MBE) 1207; eS Architecture and Development, Inc. 1116; DLZ Ohio, Inc. (MBR) 1058.
This ordinance also authorizes the transfer, appropriation, and expenditure of $300,000.00 from the Special Income Tax Fund to partially pay for this project. The Special Income Tax transfer and appropriation is a temporary measure until the City sells notes or bonds for this project.
Emergency action is requested so that work may begin as quickly as possible to improve health services on the west side of the City.
Fiscal Impact: The Health Department has $500,000.00 in the 2006 Capital Improvement Budget and the Safety Department/Administration has $300,000.00 in the 2006 Capital Improvement Budget for the professional services for this project. Bonds have yet to be sold, therefore a transfer of cash from the Special Income Tax Fund is necessary. The remaining $271,100.00 is available in the Facilities Management Capital Improvement Budget. This amount will be reimbursed to the Facilities Management Capital Improvement Budget in 2007. The actual project will be bid once the engineering is complete. The total cost of this professional services contract is $1,071,100.00. Of this, $921,100.00 is the base contract and $150,000.00 is for contingency. Design Group, Inc. Contract Compliance Number 31-0810142, expiration date 05/26/2007.
Title
To authorize and direct the City Auditor to transfer $300,000.00 from the Special Income Tax Fund to the Health Voted Bond Fund; to authorize the Finance and Management Director to enter into contract for the Facilities Management Division with Design Group, Inc. for professional services related to the construction of a new West Side Family Health Center, to authorize the expenditure of $800,000.00 from the Health Voted Bond Fund, to authorize the expenditure of $271,100.00 from the Facilities Management Capital Improvement Fund, and to declare an emergency. ($1,071,100.00).
Body
WHEREAS, the City of Columbus desires to design a new West Side Family Health Center to better meet the current and future needs of the residents of Columbus, and
WHEREAS, four firms submitted professional services proposals and Design Group, Inc. achieved the highest score from a seven-person Evaluation Committee, and
WHEREAS, a transfer of funds from the Special Income Tax Fund is necessary to fund this project; and
WHEREAS, the City will sell notes or bonds to fund this project and will reimburse the Special Income Tax Fund the amount transferred; and
WHEREAS, the aggregate principal amount which the city will issue to finance this phase of the project is presently expected not to exceed $300,000.00; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Facilities Management Division, in that it is immediately necessary to authorize the Finance and Management Director to contract with Design Group, Inc. for professional services associated with the design and construction administration of a new West Side Family Health Center, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the sum of $300,000.00 be and is hereby appropriated from the unappropriated balance of the Special Income Tax Fund, Fund 430, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2006 to the City Auditor, Department 22-01, Object Level One 10, OCA Code 902023, Object Level Three 5502.
SECTION 2. That the City Auditor is hereby authorized to transfer said funds to the Health Voted Bond Fund, Fund 706, at such time as is deemed necessary by the City Auditor, and to expend said funds, or so much thereof as may be necessary.
SECTION 3. That the amount of $300,000.00 is hereby transferred and appropriated to the Health Department 50-01, Health Voted Bond Fund, Fund 706, Westside Health Center 500504, Object Level One 06, Object Level Three Code 6681.
SECTION 4. That upon obtaining other funds for the Westside Health Center Project, the City Auditor is hereby authorized and directed to repay the Special Income Tax Fund the amount transferred under Section 2, above, and said funds are hereby deemed appropriated for such purpose.
SECTION 5. That the City Auditor is authorized to establish proper accounting project numbers, and to make any accounting changes to revise the funding source for any contract or contract modification associated with the expenditure of funds transferred in Section 2, above.
SECTION 6. The City intends that this ordinance constitute an "official intent" for purposes of Section 1.150-2(e) of the Treasury Regulations promulgated pursuant to the Internal Revenue Code of 1986, as amended.
SECTION 7. That the Finance and Management Director is hereby authorized to contract with Design Group, Inc. for professional services associated with the design and construction administration of the new West Side Family Health Center.
SECTION 8. That the expenditure of $1,071,100.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 7, be and is hereby authorized and approved as follows:
Division: 50-01
Fund: 706
Project: 500504
Object Level 1: 06
Object Level 3: 6681
Amount: $800,000.00
Division: 45-07
Fund: 733
Project: 570030
Object Level 1: 06
Object Level 3: 6681
Amount: $271,100.00
SECTION 9. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the mayor neither approves or vetoes the same.