Explanation
BACKGROUND: In March 2007, the Division of Police entered into contract under the provisions of sole source procurement with Helicopter Minit-Men for a one year maintenance agreement, including the option to renew for two, one-year terms. The contract expired February 28, 2010. It is now immediately necessary to authorize and direct the Director of Public Safety, Division of Police, to enter into a new contract with Helicopter Minit-Men, Inc. for the purpose of providing maintenance for the helicopters that the Division of Police operates.
Bid Information: Since the company is the sole company offering this unique service in the Columbus area, this contract will be entered into in accordance with the sole source procurement provisions.
Contract Compliance No: 31-0648665, expires April 6, 2012.
Emergency Designation: Emergency legislation is requested so that helicopter maintenance can continue uninterrupted.
FISCAL IMPACT: This ordinance authorizes an expenditure of $562,010.00 from the General Fund for a helicopter maintenance contract. The Division of Police budgeted $562,010.00 in the 2010 General Fund operating budget for this purpose. The Division of Police expended $540,292.00 for helicopter maintenance in 2009 and $732,819.00 in 2008.
Title
To authorize and direct the Director of Public Safety to enter into a contract for helicopter maintenance with Helicopter Minit-Men, Inc. for the Division of Police in accordance with the sole source provisions of the Columbus City Codes; to authorize the expenditure of $562,010.00 from the General Fund; and to declare an emergency. ($562,010.00)
Body
WHEREAS, the Director of Public Safety, Division of Police, has a need to enter into a maintenance contract with Helicopter Minit-Men, Inc.; and
WHEREAS, Helicopter Minit-Men, Inc. is the sole company in this area that can provide this unique service; and
WHEREAS, it is in the best interest of the City to enter into this contract in accordance with provisions of Section 329-07e (Sole Source) of the Columbus City Codes, 1959; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to enter into contract for helicopter maintenance so that repairs may continue thereby preserving the public peace, property, health, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Safety, be and is hereby authorized and directed to enter into contract with Helicopter Minit-Men, for helicopter maintenance for police helicopters for the Division of Police.
SECTION 2. That the expenditure of $562,010.00, or so much thereof as may be needed, is hereby authorized as follows:
| DEPT 30-03 | FUND 010 | OBJ LEV 1 - 03 | OBJ LEV 3 - 3378 | OCA 300707|
SECTION 3. That said contract shall be awarded in accordance with provisions of Section 329.07e (Sole Source) of the Columbus City Code, 1959.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.