Explanation
BACKGROUND:
This ordinance authorizes the Director of the Department of Technology (DoT) to enter into the second year (first renewal option) contract with TMH Solutions, LLC for Quest Change Auditor software maintenance and support services. The original contract was authorized and entered into through ordinance number 3043-2017, passed by City Council on December 4, 2017 establishing purchase order PO094883 through (RFQ006996) with TMH Solutions, LLC for Quest Change Auditor software maintenance and support services and also included options to renew for three (3) additional one-year terms. This agreement is not subject to automatic renewal. However, upon mutual agreement and approval from appropriate City authorities, the services may be continued for two (2) more additional one-year terms. This ordinance is for the term period from January 1, 2019 through December 31, 2019, at a cost of $50,858.85.
DoT uses Quest Change Auditor software to audit changes in the City’s technology environment, ensuring the integrity and confidentiality of the City’s information assets.
FISCAL IMPACT:
In 2016 and 2017, the Department of Technology expended $48,238.80 and $48,770.85 respectively for Change Auditor software subscription renewals. The total 2018 cost for this ordinance is $50,858.85 with TMH Solutions, LLC for Quest Change Auditor software maintenance and support services. The funds for this expenditure have been identified and are available within the Department of Technology, Information Services Division, Information Services Operating Fund. The contract aggregate including this ordinance is $99,097.65.
EMERGENCY:
Emergency designation is being requested for this purchase to continue with services that are necessary to support daily operation activities, to ensure no service interruption, and to establish a purchase order at the earliest possible date.
CONTRACT COMPLIANCE:
Vendor Name: TMH Solutions, LLC CC#/F.I.D. #:27-3589770 Expiration Date: 11/16/2019 DAX Vendor Acct. #: 003234
Title
To authorize the Director of the Department of Technology to renew a contract with TMH Solutions, LLC for Quest Change Auditor software maintenance and support services; to authorize the expenditure of $50,858.85 from the Department of Technology, Information Services Division, Information Services Operating Fund; and to declare an emergency. ($50,858.85)
Body
WHEREAS, it is necessary to authorize the Director of the Department of Technology to enter into the second year contract with TMH Solutions, LLC for Quest Change Auditor software maintenance and support services for the term of January 1, 2019 through December 31, 2019, at a cost of $50,858.85; and subject to mutual agreement and approval from proper City authorities this agreement can be extended for two (2) more additional one (1) year terms; this is the first of a three year term renewal option; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology in that it is immediately necessary to authorize the Director of the Department of Technology to renew a contract with TMH Solutions, LLC for Quest Change Auditor software maintenance and support services to ensure no service interruption, thereby protecting the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology be and is hereby authorized to renew a contract with TMH Solutions, LLC for Quest Change Auditor software maintenance and support services with a term period of January 1, 2019 to December 31, 2019, at a cost of $50,858.85. This agreement is not subject to automatic renewal. However, upon mutual agreement and approval from appropriate City authorities, the services may be continued for two (2) more additional one-year terms. This is the second of that four year term.
SECTION 2: That the expenditure of $50,858.85, or so much thereof as may be necessary, is hereby authorized to be expended from: (See attachment: 2974-2018 EXP)
Dept.: 47 | Div.: 47-02 | Obj. Class: 03 | Main Account: 63946 | Fund: 5100 | Sub-fund: 510001 | Program: IT005 | Section 3: N/A | Section 4: N/A | Section 5: N/A | Amount: $50,858.85
SECTION 3: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.