Explanation
BACKGROUND: This legislation authorizes a grant agreement with the Ohio Development Services Agency, State of Ohio, for the Police Officer Selection Process Project and to appropriate the funds to cover the project costs.
The Ohio Development Services Agency administers the Local Government Innovation Fund (LGIF) that offers political subdivisions grants, training and support in process efficiency programs. The Police Officer Selection Process Project will use Kaizen methodology to analyze the current Police Officer selection process after the establishment of the Civil Service eligible list through the time of appointment by the Safety Director. The intent of the review will be to develop a more efficient and effective police office selection process.
The project goals are to reduce costs, streamline workflows and reduce waste thus saving resources for other activities and services.
The agreement authorizes reimbursement of consulting and supplies for the approved Kaizen training.
The funding for the project requires the use of a consultant knowledgeable and experienced in the appropriate efficiency program and working with governmental agencies. The State of Ohio has provided a list of consultants with the acceptable training and experience to provide the funded training. The grant agreement period is September 3, 2015 through September 3, 2016. The official city contact authorized to act in connection with this grant is Public Safety Manager Richard S. Blunt, II.
EMERGENCY DESIGNATION: Emergency legislation is necessary to make the awarded funds available as soon as possible for the grant funded activity period that started September 3, 2015.
FISCAL IMPACT: This ordinance authorizes the appropriation of $15,000.00 from the unappropriated balance of the General Government Grant Fund for the Division of Police to cover the costs associated with the Police Officer Selection Process Project. All funds appropriated are reimbursable from the State of Ohio.
Title
To authorize the Mayor of the City of Columbus to enter into a grant agreement with the Ohio Development Services Agency, to review the Police Officer Selection Process Project; to authorize Public Safety Manager Richard S. Blunt II as the official city representative to act in connection with the subgrant; to authorize an appropriation of $15,000.00 from the unappropriated balance of the General Government Grant Fund to the Division of Police to cover the costs associated with this project; and to declare an emergency ($15,000.00).
Body
WHEREAS, the Division of Police will undertake and complete the Police Officer Selection Process Project using the approved Kaizen training to reduce costs, streamline workflow and reduce waste; and
WHEREAS, the Mayor is authorized to enter into a grant agreement with the Ohio Development Services Agency, State of Ohio, who will provide funds through the Local Government Innovation Fund (LGIF) to the City of Columbus, Division of Police; and
WHEREAS, Public Safety Manager Richard S. Blunt II will be the official representative to act in connection with the Police Officer Selection Process Project and to provide information as required; and
WHEREAS, an appropriation is needed to cover the costs associated with the Police Officer Selection Process Project; and
WHEREAS, this ordinance is being submitted as an emergency measure to make the awarded funds available as soon as possible for the grant funded activity period that started September 3, 2015; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to enter into the aforementioned grant agreement for the Police Officer Selection Process Project and to appropriate $15,000.00 for the project costs, thereby preserving the public peace, property, health, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Mayor of the City of Columbus is hereby authorized and directed to enter into a grant agreement with the Ohio Development Services Agency, State of Ohio, and to accept an award in the amount of $15,000.00 which represents funding for the Police Officer Selection Process Project.
SECTION 2. That Public Safety Manager Richard S. Blunt II is designated as the official program contact and authorized to act in connection with the grant agreement with the Ohio Development Services Agency, State of Ohio, and to provide any additional information required.
SECTION 3. That from the unappropriated monies in the General Government Grant Fund and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the project period the sum of $15,000.00 is appropriated effective upon receipt of the executed grant agreement as follows:
Div Fund OBJLV 1 OBJLV 3 OCA# GRANT# Amount
30-03 220 02 2201 331510 331510 $ 1,000.00
30-03 220 03 3336 331510 331510 $14,000.00
This appropriation is effective upon receipt of a fully executed agreement.
SECTION 4. That the monies appropriated in the foregoing Section 3 shall be paid upon order of the Director of Public Safety; and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 5. At the end of the grant period, any repayment of unencumbered balances required by the grantor is hereby authorized and any unused City match monies may be transferred back to the City fund from which it originated in the accordance with all applicable grant agreements.
SECTION 6. Funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated in the amount not to exceed the available cash balance in the fund.
SECTION 7. That for reasons stated in the preamble hereto, which is hereby made a part thereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.