Explanation
BACKGROUND: To change the Federal Identification (FID) Number for contract number CT-14942 for the purchase of Pager Services for the Department of Public Safety, the largest user. This ordinance authorizes the assignment of all past, present and future business done by the City of Columbus with ARCH WIRELESS from FID 22-3619446 to FID 91-1199104.
Contract Compliance #223619446; expires October 28, 2007.
1. Amount of additional funds: No additional funds are necessary to modify the option contract.
2. Reason additional needs were not foreseen: The current supplier merged with another company.
3. Reason other procurement processes not used: The same exact product is required as originally bid. No lower pricing/more attractive terms and conditions are anticipated through rebidding at this time.
4. How cost was determined: Terms and conditions are in accordance with the original agreement.
FISCAL IMPACT: No additional dollars required to modify the option contract. Each agency must set aside their own funding for their estimated expenditures.
This company is not listed on the Audtior of State Findings for Recovery Database. This company is not listed on the Federal Excluded Parties Listing.
In order to maintain an uninterrupted of services to City agencies using this Universal Term Contract, this ordinance is being submitted as an emergency.
Title
To authorize and direct the Finance & Management Director to modify past, present and future purchase orders with ARCH WIRELESS and to declare an emergency.
Body
WHEREAS, the Finance/Purchasing Office established the contract with ARCH WIRELESS for the option to purchase pager services, and
WHEREAS, ARCH WIRELESS has changed its FID Number, in addition to notifying the City of the change has agreed to honor the past, present and future purchase orders established from contract number CT-14942, and
WHEREAS, in order to ensure pager services are available for the Department of Public Safety, the largest user to avoid delays, this is being submitted for consideration as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the Public Safety Department in that it is immediately necessary to modify contract number CT-14942, thereby preserving the public health, peace, property, safety, and welfare, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance & Management Director be and is hereby authorized and directed to modify contract CT-14942 and all past, present and future purchase orders pursuant to that contract to reflect ARCH WIRELES'S FID Number change from 22-3619446 to 91-11999104.
SECTION 2. That this modification is in accordance with Section 329.16 of the Columbus City Codes.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.