Explanation
Background: This legislation authorizes the Finance and Management Director, on behalf of the Division of Facilities Management, to renew a contract with ABM Industry Groups, LLC to purchase custodial services for the Columbus Public Health Department located at 240 Parsons Avenue.
The Purchasing Office solicited and received bids for custodial services for Columbus Public Health on July 29, 2022. ABM was deemed the lowest, responsive, and responsible bidder and therefore awarded the contract for custodial services for Columbus Public Health Department. This contract was bid with four (4) annual contract renewal options. The original authorizing ordinance, 2547-2022, has the initial contract term expiring September 30, 2023, but due to delays in signing, the original contract expires October 31, 2023. The Finance and Management Department would like to exercise the first (1st) of the four (4) annual contract renewals.
ABM Industry Groups, LLC CC#026279, expiration date October 19, 2024
Emergency action is requested so that custodial services at the Columbus Health Department can continue uninterrupted.
Fiscal Impact: This ordinance authorizes expenditures of up to $510,572.96 from the general fund with ABM for custodial services for the Columbus Public Health Department. The Facilities Management Division expended $509,330.00 in 2022 for these services.
Title
To authorize the Finance and Management Director on behalf of the Division of Facilities Management to enter into contract with ABM Industry Groups, LLC, for the purchase of custodial services for the Columbus Public Health Department, to authorize the expenditure of $510,572.96 from the general fund; and to declare an emergency. ($510,572.96)
Body
WHEREAS, Best Value Procurement proposals were solicited in July 2022 for custodial services for the Columbus Public Health Department and the contract was awarded to ABM Industry Groups, LLC ; and
WHEREAS, Ordinance 2547-2022 authorized the initial contract with ABM Industry Groups, LLC; and
WHEREAS, the Department of Finance and Management would like to exercise the first (1st) of the four (4) annual contract renewals; and
WHEREAS, it is necessary to authorize a contract and expenditures of up to $510,572.96 from the general fund; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management, Division of Facilities Management, in that it is immediately necessary to authorize the Finance and Management Director to enter into contract for the purchase of custodial services for the Columbus Public Health Department so that services can continue without interruption, all for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to renew a contract with ABM Industry Groups, LLC, CC#026279, for the purchase of custodial services for the Columbus Public Health Department.
SECTION 2. That the expenditure of $510,572.96, or so much thereof as may be necessary in regards to the action authorized in SECTION 1, be and is hereby authorized and approved from the General Fund 1000, in Object Class 03 - Contractual Services, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.