Explanation
Background:
This ordinance will authorize the transfer of $5,138,628.31 within the Voted 1999/2004 Recreation and Parks Bond Fund No. 702, amend the 2008 Capital Improvements Budget and authorize the City Auditor to set up a certificate in the amount of $194,000.00 for various expenditures for labor, material and equipment in conjunction with Park and Playground improvements. These are unanticipated expenditures that may include, but are not limited to items such as fence repair, plumbing and water line breaks, playground equipment and pavement issues. All work will be based on three estimates obtained from qualified contractors and will not exceed $20,000.00 per job.
Since there is no bond sale scheduled for 2008, we need to move the $5,138,628.31 around in order to correct project number expenditures and change our authority to stay in line with the spending plan for projects that will be bid prior to the next bond sale.
Emergency legislation is requested so that funding is available to address these unanticipated and unintentional projects in a timely manner.
Title
To authorize the transfer of $5,138,628.31 within the Voted 1999/2004 Recreation and Parks Bond Fund, to authorize the City Auditor to set up a certificate in the amount of $194,000.00 for various expenditures for labor, material and equipment in conjunction with park and playground improvements, to amend the 2008 Capital Improvements Budget and to declare an emergency. ($194,000.00)
Body
WHEREAS, various unanticipated park and playground improvements are necessary within the Recreation and Parks Department; and
WHEREAS, funding is available for these improvements from unallocated balances within the Voted 1999/2004 Recreation and Parks Bond Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to expend said funds as there are numerous requests for improvements due to safety and community concerns; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the purchase of labor, materials and equipment is necessary for various unanticipated park and playground improvements within the Recreation and Parks Department.
SECTION 2. That the expenditure of $194,000.00 or so much thereof as may be necessary, be and is hereby authorized from the Voted 1999/2004 Recreation and Parks Bond Fund No. 702, Dept. 51-01, as follows, to pay the cost thereof. All work will be based on three (3) estimates and will not exceed $20,000.00 per contract or job.
Fund Project Project Object OCA
Type No. Title Level 3 Code Amount
Cap. Proj. 510017 Park and 6621 644526 $194,000.00
Playground
Development
SECTION 3. That the City Auditor is hereby authorized to transfer $5,138,628.31 within the Voted 1999/2004 Recreation and Parks Bond Fund No. 702, from the projects listed below:
FROM:
Project 510715-100000, OCA 644526, Object Level 3 6620: $4,000,000.00
Project 510040-100000, OCA 644526, Object Level 3 6620: $1,690.46
Project 510041-100000, OCA 644526, Object Level 3 6620: $62,227.85
Project 510112-100000, OCA 644526, Object Level 3 6601: $496,572.00
Project 510011-100000, OCA 644526, Object Level 3 6620: $10,871.00
Project 510326-100000, OCA 644526, Object Level 3 6621: $269,756.00
Project 510325-100000, OCA 644526, Object Level 3 6621: $297,511.00
TO:
Project 510017-100000, OCA 644526, Object Level 3 6621: $304,048.83
Project 510035-100000, OCA 644526, Object Level 3 6620: $1,251,029.98
Project 440006-100000, OCA 644526, Object Level 3 6621: $382,688.00
Project 510229-100000, OCA 644526, Object Level 3 6621: $3,000,861.50
Project 510039-100001, OCA 644526, Object Level 3 6621: $200,000.00
SECTION 4. That the 2008 Capital Improvements Budget Ordinance No. 0690-2008, is hereby amended as follows, in order to provide sufficient budget authority for the execution of this legislation, and future legislation to use the balance of existing cash from the 2007 bond sale until the expected spring bond sale.
CURRENT:
Fund 702 Project 510715-100000 /Family Recreation Centers /$4,000,000 (voted carryover only)
Fund 702 Project 510017-100000 /Park and Playground /$984,695 (voted carryover only)
Fund 702 Project 510035-100000 /Facilities Renovations /$1,752,765 (voted carryover only)
Fund 702 Project 440006-100000 /UIRF / $2,251,062 (voted carryover only)
Fund 702 Project 510229-100000 /Bikeways / $1,311,584 (voted carryover only)
Fund 702 Project 510040-100000 /Equipment / $116,629 (voted carryover only)
Fund 702 Project 510041-100000 /Whittier Relocation / $71,058 (voted carryover only)
Fund 702 Project 510112-100000 /Land Acquisition / $1,360,974 (voted carryover only)
Fund 702 Project 510011-100000 /Swimming Facilities / $286,182 (voted carryover only)
Fund 702 Project 510326-100000 /Big Walnut Trail / $269,756 (voted carryover only)
Fund 702 Project 510325-100000 / Scioto Trail Improvements / $297,511 (voted carryover only)
Fund 702 Project 510039-100001 / Street Trees / $400,000 (voted carryover only)
AMENDED TO:
Fund 702 Project 510715-100000 / Family Recreation Centers / $0,000,000 (voted carryover only)
Fund 702 Project 510017-100000 / Park and Playground / $1,288,744 (voted carryover only)
Fund 702 Project 510035-100000 / Facilities Renovations / $3,003,795 (voted carryover only)
Fund 702 Project 440006-100000 / UIRF / $2,633,750 (voted carryover only)
Fund 702 Project 510229-100000 / Bikeways / $4,312,446voted carryover only)
Fund 702 Project 510040-100000 / Equipment / $114,938 (voted carryover only)
Fund 702 Project 510041-100000 / Whittier Relocation / $8,831 (voted carryover only)
Fund 702 Project 510112-100000 / Land Acquisition / $864,402 (voted carryover only)
Fund 702 Project 510011-100000 / Swimming Facilities / $275,311(voted carryover only)
Fund 702 Project 510326-100000 / Big Walnut Trail / $0.00 (voted carryover only)
Fund 702 Project 510325-100000 / Scioto Trail Improvements $0.00 (voted carryover only)
Fund 702 Project 510039-100001 / Street Trees / $600,000 (voted carryover only)
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be so made from a project account funded by monies from more than one source.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.