Explanation
BACKGROUND: This legislation authorizes the Director of The Department of Technology to modify a contract with Delta Computer Services, Inc. The Department of Technology (DoT) uses a large number of Hewlett-Packard (HP) Systems that support several city agencies' business applications such as Performance Series accounting and purchasing systems, Income Tax, Regulations, and geographic information systems (GIS). Also included are systems supporting the daily operations of the Communications, Telecommunications and Electricity Divisions, etc.
This contract will enable differing levels of support, depending upon how critical the application is to the business of the city. Critical applications, such as Performance Series, will receive 24-hour, 365-day support. Other less important applications will be scaled back, dependant on need for availability. Other services provided by this contract include provision of technical manuals, software licenses and optional services that will allow DoT staff to customize their support of the application on which they are working. As such, systems that are used for development, testing and other non-critical business functions will also have the appropriate level of hardware and software support.
The systems are covered under an annually renewable contract for a three-year term that affords the City substantial price discounts. The three-year agreement became effective upon the approval of Ordinance # 0621-2006 last year and will continue through April 2009. This ordinance represents year two of the three-year term of the annually renewable system support agreement. Delta Computer Services, Inc. will be subcontracting the software maintenance to Beechglen Development, Inc. Contract compliance number 31-1258834, expiration date 03/13/2008.
EMERGENCY: There is an immediate need to modify a contract with Delta Computer Services, Inc., to maintain and provide uninterrupted support services for multiple information-processing systems.
FISCAL IMPACT: The 2004 costs for HP System Support Services totaled $334,923.10, in 2005 the costs totaled $314,222.39 and $208,884.00 costs for the 2006 service. The 2007 cost totals $187,744.44. There is sufficient budget authority totaling $147,744.44 available in the 2007 Department of Technology Information Services Fund. Also, funds for this modification, totaling $40,000.00 have been identified in the Franklin County Municipal Court Clerk Computerization Fund.
CONTRACT COMPLIANCE NUMBER:
Delta Computer Services, Inc. # 11-3044303 Expiration: 03-05-2008
Title
To authorize the Director of the Department of Technology to modify a contract with Delta Computer Services, Inc. for system support services related to hardware and software for the Department of Technology, to authorize the expenditure of $147,744.44 from the Technology Department Information Services Fund and to authorize the expenditure of $40,000.00 from the Franklin County Municipal Court Clerk Computerization Fund; and to declare an emergency. ($187,744.44)
Body
WHEREAS, the Department of Technology supports a large number of Hewlett-Packard systems used for various City business functions, and many of these Hewlett-Packard systems support critical business applications for the Department of Technology as well as several other City agencies, and
WHEREAS, the Department of Technology requires the services of Hewlett-Packard engineers to provide on-site response to hardware problems and around-the-clock support for software problems, and
WHEREAS, the various manuals and software licenses provided under this agreement are vital to the successful implementation and maintenance of critical business systems, and the proper operation of said systems are essential to support the daily operations of all City agencies, and
WHEREAS, said systems under authority of this ordinance shall be covered under a three-year term of a renewable support agreement continuing through April 30, 2009 unless otherwise terminated, and
WHEREAS, this legislation will authorize the Director of the Department of Technology to modify a contract for said services and support, and
WHEREAS, an emergency exits in the usual daily operation of the Department of Technology in that it is immediately necessary to modify a contract with Delta Computer Services, Inc. for the purchase of computer system support services essential to support daily operations of all City agencies, thereby protecting the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology be and is hereby authorized to modify a contract for the purchase of hardware and software support services from Delta Computer Services, Inc. related to operation of critical and non-critical business systems for many City agencies.
SECTION 2. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 3. That the expenditure of $187,744.44 or so much thereof as may be necessary is hereby authorized to be expended from:
Div.: 47-01| Fund: 514| Subfund: 010| OCA: 220147| Obj. Level 1: 03| Obj. Level 3: 3372| Amount: $15,782.40| City Auditor
Div.: 47-01| Fund: 514| Subfund: 010| OCA: 220247| Obj. Level 1: 03| Obj. Level 3: 3372| Amount: $15,964.56| Income Tax
Div.: 47-01| Fund: 514| Subfund: 010| OCA: 230147| Obj. Level 1: 03| Obj. Level 3: 3372| Amount: $2,218.24| City Treasurer
Div.: 47-01| Fund: 514| Subfund: 010| OCA: 300347| Obj. Level 1: 03| Obj. Level 3: 3372| Amount: $10,747.16| Police
Div.: 47-01| Fund: 514| Subfund: 010| OCA: 300447| Obj. Level 1: 03| Obj. Level 3: 3372| Amount: $2,613.63| Fire
Div.: 47-01| Fund: 514| Subfund: 010| OCA: 450147| Obj. Level 1: 03| Obj. Level 3: 3372| Amount: $144.28| Finance
Div.: 47-01| Fund: 514| Subfund: 010| OCA: 460047| Obj. Level 1: 03| Obj. Level 3: 3372| Amount: $991.89| Human Resources
Div.: 47-02| Fund: 514| Subfund: 001| OCA: 472417| Obj. Level 1: 03| Obj. Level 3: 3372| Amount: $20,298.12| System Administration
Div.: 47-01| Fund: 514| Subfund: 010| OCA: 500147| Obj. Level 1: 03| Obj. Level 3: 3372| Amount: $4,334.55| Health
Div.: 47-01| Fund: 514| Subfund: 599| OCA: 514599| Obj. Level 1: 03| Obj. Level 3: 3372| Amount: $274.06| Transportation
Div.: 47-01| Fund: 514| Subfund: 010| OCA: 510147| Obj. Level 1: 03| Obj. Level 3: 3372| Amount: $34.71| Recreation and Parks
Div.: 47-01| Fund: 514| Subfund: 010| OCA: 514284| Obj. Level 1: 03| Obj. Level 3: 3372| Amount: $54.10| Golf
Div.: 47-01| Fund: 514| Subfund: 240| OCA: 514240| Obj. Level 1: 03| Obj. Level 3: 3372| Amount: $10,766.05| Building Services
Div.: 47-01| Fund: 514| Subfund: 010| OCA: 590147| Obj. Level 1: 03| Obj. Level 3: 3372| Amount: $11,525.04| Public Service
Div.: 47-01| Fund: 514| Subfund: 600| OCA: 514600| Obj. Level 1: 03| Obj. Level 3: 3372| Amount: $28,256.93| Water
Div.: 47-01| Fund: 514| Subfund: 675| OCA: 514675| Obj. Level 1: 03| Obj. Level 3: 3372| Amount: $9,643.80| Stormwater
Div.: 47-01| Fund: 514| Subfund: 550| OCA: 514550| Obj. Level 1: 03| Obj. Level 3: 3372| Amount: $741.80| Electricity
Div.: 47-01| Fund: 514| Subfund: 650| OCA: 514650| Obj. Level 1: 03| Obj. Level 3: 3372| Amount: $13,353.12| Sewer
Div.: 26-01| Fund: 227| Subfund: 002| OCA: 260208| Obj. Level 1: 03| Obj. Level 3: 3372| Amount: $40,000.00| Muni Clerk
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.