City of Columbus - File #: 0982-2011

• File #: 0982-2011
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 6/14/2011
• In control: Public Safety & Judiciary Committee
• On agenda: 7/11/2011
• Final action: 7/13/2011
• Title: To authorize and direct the Finance and Management Director to issue a purchase order to Kiesler Police Supply, Inc. from an existing universal term contract for the purchase of training ammunition for the Division of Police, to authorize the expenditure of $51,570.00 from the General Fund; and to declare an emergency. ($51,570.00)

Date	Ver.	Action By	Action	Result
7/13/2011	1	CITY CLERK	Attest
7/12/2011	1	MAYOR	Signed
7/11/2011	1	Columbus City Council	Approved	Pass
7/11/2011	1	COUNCIL PRESIDENT	Signed
6/28/2011	1	Auditor Reviewer	Reviewed and Approved
6/28/2011	1	CITY AUDITOR	Reviewed and Approved
6/28/2011	1	Safety Drafter	Sent for Approval
6/28/2011	1	CITY ATTORNEY	Reviewed and Approved
6/28/2011	1	Safety Drafter	Sent to Clerk's Office for Council
6/27/2011	1	ODI DIRECTOR	Reviewed and Approved
6/27/2011	1	Safety Drafter	Sent for Approval
6/24/2011	1	FINANCE DIRECTOR	Reviewed and Approved
6/24/2011	1	Safety Drafter	Sent for Approval
6/24/2011	1	EBOCO Reviewer	Sent for Approval
6/23/2011	1	FINANCE-PURCHASING APPROVER	Reviewed and Approved
6/23/2011	1	Finance Reviewer	Reviewed and Approved
6/21/2011	1	Finance Reviewer	Sent for Approval
6/20/2011	1	Finance Reviewer	Reviewed and Approved
6/20/2011	1	Finance Reviewer	Reviewed and Approved
6/15/2011	1	Safety Reviewer	Reviewed and Approved
6/15/2011	1	SAFETY DIRECTOR	Reviewed and Approved
6/14/2011	1	Safety Reviewer	Reviewed and Approved
6/14/2011	1	Safety Reviewer	Reviewed and Approved

Explanation

BACKGROUND:  This ordinance authorizes the purchase of 40-caliber ammunition for the Division of Police for in-service training, qualification of police officers, and practice.  Approximately 270,000 rounds of ammunition are needed for practice and training.  Approximately 130,000 rounds of .40 caliber ammunition have already been ordered from UT 041386. There is a significant lead time for ammunition orders.  Therefore, orders need to be placed now to ensure that Police will have ammunition for practice and training.  

Bid Information: The Purchasing Office has set up universal term contract FL004769 with Kiesler Police Supply for this type of ammunition.

Kiesler Police Supply is not debarred according to the excluded party listing system of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.

Contract Compliance No.: 35-1361847-Kiesler Police Supply, Inc., expires 12/14/2012.

Emergency Designation: Emergency legislation is requested so as to receive ammunition in a timely manner.

FISCAL IMPACT:  This legislation authorizes a total expenditure of $51,570.00 from the General Fund for the purchase of ammunition for the Division of Police from a universal term contract.  The Police Division budgeted $252,107.00 in the 2011 General Fund budget for the purchase of ammunition, of which $164,679 has already been spent or encumbered.  Approximately $288,729.00 was spent in 2010 for ammunition.

Title

To authorize and direct the Finance and Management Director to issue a purchase order to Kiesler Police Supply, Inc. from an existing universal term contract for the purchase of training ammunition for the Division of Police, to authorize the expenditure of $51,570.00 from the General Fund; and to declare an emergency. ($51,570.00)

Body

WHEREAS, the Purchasing Office has set up universal term contract FL004769 with Kiesler Police Supply, Inc. for the purchase of ammunition; and

WHEREAS, the Division of Police needs to purchase ammunition for the in-service training and for the qualification of officers; and

WHEREAS,  the lead time for delivery of this type of ammunition is four months from the date of order, so there is an immediate need to ensure ammunition for training will be at acceptable levels; and

WHEREAS, an emergency exists in the usual daily operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to purchase training ammunition in accordance with the terms and conditions of the current universal term contract for the preservation of public health, peace, property, safety and welfare; now, therefore

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to issue a purchase order for the purchase of ammunition to Kiesler Police Supply, Inc. for the Division of Police on the basis of UTC FL004769.

SECTION 2. That the expenditure of $51,570.00, or so much thereof as may be needed, be and same is hereby authorized as follows:

|DIV 30-03 | FUND 010 | OBJ LEVEL (1) 02 | OBJ LEVEL (3) 2235 | OCA 301572|                  

SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.