Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Radico, Inc. for the Carolyn Avenue tower replacement at 757 Carolyn Avenue. The current cooling tower is leaking water and chemicals, leading to additional maintenance costs. Failure to replace this unit in a timely manner could lead to the total failure of the unit and uncomfortable building temperatures for employees and visitors.
Formal bids were solicited and three companies submitted bids on September 16, 2011 as follows (0 MBE 0 FBE):
Radico, Inc. $201,000.00
Farber Corp. $209,200.00
TP Mechanical $327,370.00
The Office of Construction Management recommends the bid be made to the most responsive and responsible bidder, Radico, Inc.
Emergency action is requested to allow this project to proceed as quickly as possible so as to replace the unit before its total failure, to avoid the risk of fluid leaks, and increasingly higher maintenance costs.
Radico, Inc. Contract Compliance No. 31-0737962, expiration date January 3, 2013.
Fiscal Impact: The cost of this contract is $201,000.00. Funding is available in the Construction Management Capital Improvement Fund, Facility Renovation - Various.
Title
To authorize the Finance and Management Director to enter into a contract with Radico, Inc. on behalf of the Office of Construction Management for the Carolyn Avenue tower replacement at 757 Carolyn Avenue; to authorize the expenditure to $201,000.00 from the Construction Management Capital Improvement Fund; and to declare an emergency. ($201,000.00)
Body
WHEREAS, it is necessary for Carolyn Avenue tower replacement to occur; and
WHEREAS, bids were solicited and Radico, Inc. is the most responsive, responsible, and best bidder for said project; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Finance and Management Director to enter into a contract on behalf of the Office of Construction with Radico, Inc. for the Carolyn Avenue tower replacement at 757 Carolyn Avenue to allow this project to proceed as quickly as possible so as to replace the unit before its total failure, to avoid the risk of fluid leaks, and increasingly higher maintenance costs, thereby preserving the public health, safety, and welfare, now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into a contract on behalf of the Office of Construction Management with Radico, Inc. for the Carolyn Avenue tower replacement at 757 Carolyn Avenue.
SECTION 2. That the expenditure of the $201,000.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved to be expended as follows:
Division: 45-27
Fund: 733
Project: 570030-100120
OCA: 733120
Object Level 1: 06
Object Level 3: 6620
Amount: $201,000.00
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.