Explanation
This ordinance authorizes the Director of Finance and Management to enter into contract with Century Equipment Inc. to purchase a Toro Multi Pro Sprayer for Turnberry Golf Course.
Background: Turnberry Golf Course, a bentgrass course, has a need to replace their Toro Multi Pro Sprayer with another Toro Multi Pro. This is necessary as the Toro Multi Pro Sprayer has aggressive agitation and faster response times to consistently and accurately apply desired spray rates. Turnberry’s golfers expect a manicured course that reflects the greens fee they pay to play.
Turnberry requests the Toro Multi Pro 5800 Sprayer as the replacement. This has a six diaphragm over-sized pump that satisfies the highest spray rates while simultaneously supplying generous agitation flow. Its 300 gallon chemical tank, which has been redesigned, incorporates four, 30-degree, side-mounted agitation nozzles to ensure the homogenous mixing of chemicals for application accuracy. The tank is made of polyethylene material and will not crack, dent, rust, chip or peel. It has a rugged triangular spray boom; three section, 18.5 feet boom width that provides fore and aft breakaway on impact while protecting nozzles. It raises into a crisscross position for storage and transportation. The sprayer has a center control console that positions operational switches and throttle at the operator’s fingertips for convenient access and control. The highly productive work attachments and accessories save time and money by simplifying the mixing and spraying processes which saves on labor and chemical costs. The 35.5 horsepower engine is able to climb the steep green banks which are part of Turnberry’s terrain. This sprayer is also of benefit in protecting the turf as bentgrass courses are high maintenance and any problem with spraying inaccuracies or leaks can cause great damage to the course as well as additional turf problems all of which require immediate repair.
The Turnberry Golf Course staff has done research including demonstrations and talking with other superintendents in the area. The staff attends the yearly Ohio Turfgrass Foundation Trade Show which brings vendors and equipment into one site with the availability to explore the marketplace. Through their years of experience in using the equipment, especially the multi-pro sprayer and maintaining the equipment, they have learned what works best with Turnberry’s bentgrass turf and terrain.
The Department is requesting the waiver of the formal bidding provisions of the Columbus City Codes to enter into a contract with Century Equipment, Inc. as they are a direct link for Toro as they are the distributor for Toro products in Ohio, West Virginia, Kentucky, Michigan, Indiana and Pennsylvania.
Prinicpal Parties:
Century Equipment Inc.
5959 Angola Road
Toledo, OH 43615
Scott Papnia, Golf Turf Sales Rep
513-227-0225
CC#: 344478146
September 19, 2016
Emergency Justification: An emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to enter into contract with Century Equipment Inc. so the Toro Multi Pro MP5800 Sprayer is placed on January councils agenda so that it is ordered, purchased, delivered and ready for use by March 2016, thereby preserving the public health, safety and welfare.
Fiscal Impact: $49,517.69 is required and budgeted in the Recreation and Parks Voted Bond Fund 702 and Permanent Improvement Fund 747 to meet the financial obligations of this contract.
Title
To authorize the Director of Finance and Management to enter into contract with Century Equipment; to authorize the City Auditor to appropriate, transfer, and expend $49,517.69 from the Recreation and Parks Voted Bond Fund and Permanent Improvement Fund; to amend the 2015 Capital Improvements Budget; to waive the competitive bidding provisions of the Columbus City code; and to declare an emergency. ($49,517.69)
Body
WHEREAS, it is necessary for the Director of Finance and Management to enter into contract with Century Equipment for the purchase of golf course equipment for the Recreation and Parks Department; and
WHEREAS, it is necessary to waive the competitive bidding provisions of Columbus City Code Chapter 329 in order to enter into this contract as Century Equipment, Inc. is the regional supplier of the Toro Multi Pro MP5800 Sprayer; and
WHEREAS, it is necessary to authorize the expenditure of $49,517.69 from the Recreation and Parks Voted Bond Fund 702 and Permanent Improvement Fund 747; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to authorize the Finance and Management Director to enter into said contract so that the Toro Multi Pro MP5800 Sprayer is purchased and ready for use by March 2016, thereby preserving the public health, safety and welfare; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to enter into contract with Century Equipment for the purchase of golf course equipment for the Recreation and Parks Department.
SECTION 2. That this Council finds it in the City's best interest to waive the competitive bidding provisions of Columbus City Code Chapter 329.
SECTION 3. That the expediture of $49,517.69 is hereby atuhorized from the Recreation and Parks Voted Bond Fund 702 and Permanent Improvement Fund 747.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That the City Auditor is hereby authorized to transfer $36,692.41 within the Recreation and Parks Voted Bond Fund 702 for the projects listed below:
FROM:
Project OCA Code Object Level 3 Amount
510429-100016 (Golf - Misc. Grounds Improvements) 752016 6651 $36,692.41
TO:
Project OCA Code Object Level 3 Amount
510429-100001 (Golf Equipment Replacement) 752291 6651 $36,692.41
SECTION 8. That the amount of $16,265.00 is hereby appropriated to the Recreation and Parks Permanent Improvement Fund 747, as follows:
Type Dept. Fund Project # Name OL3 OCA Code Amount
Capital 51-01 747 747999-100000 Unallocated 6651 900747 $7,626.00
Capital 51-01 747 747999-100001 Unallocated - Golf 6651 053081 $8,639.00
SECTION 9. That the transfer of $16,265.00 of cash and appropriation within the Recreation and Parks Permanent Improvement Fund be and is hereby authorized to provide funds in the correct project area for equipment for the Recreation and Parks Department as follows:
FROM:
Type Dept. Fund Project # Name OL3 OCA Code Amount
Capital 51-01 747 747999-100000 Unallocated 6651 900747 $7,626.00
Capital 51-01 747 747999-100001 Unallocated - Golf 6651 053081 $8,639.00
TO:
Type Dept. Fund Project # Name OL3 OCA Code Amount
Capital 51-01 747 510040-100000 Equipment 6651 747040 $16,265.00
SECTION 10. That the 2015 Capital Improvements Budget Ordinance 0557-2015 is hereby amended as follows in order to provide sufficient budget authority for this and future legislation.
CURRENT:
Fund 702; 510429-100001; Golf Equipment Replacement; $0 (SIT Supported)
Fund 702; 510429-100001; Golf Equipment Replacement; $0 (Voted Carryover)
Fund 702; 510429-100016; Golf - Misc. Improvements; $153,942 (SIT Supported)
Cancellation of AC037626-003 to 510429-100001; Golf Equipment Replacement; $18,504 (Voted Carryover)
Fund 747: 747999-100000; Fund 747 Unallocated; $9,112 (Permanent Improvement Carryover)
Fund 747: 747999-100001; Fund 747 Unallocated - Golf; $8,639 (Permanent Improvement Carryover)
Fund 747: 510040-100000; Fund 747 Equipment; $0 (Permanent Improvement Carryover)
AMENDED TO:
Fund 702; 510429-100001; Golf Equipment Replacement; $36,692 (SIT Supported)
Fund 702; 510429-100001; Golf Equipment Replacement; $18,504 (Voted Carryover)
Fund 702; 510429-100016; Golf - Misc. Improvements; $117,250 (SIT Supported)
Fund 747: 747999-100000; Fund 747 unallocated; $1,486 (Permanent Improvement Carryover)
Fund 747: 747999-100001; Fund 747 Unallocated - Golf; $0 (Permanent Improvement Carryover)
Fund 747: 510040-100000; Fund 747 Equipment; $16,265 (Permanent Improvement Carryover)
SECTION 11. For the purpose stated in Section 1, the expenditure of $49,517.69 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Voted Recreation and Parks Bond Fund 702 and Permanent Improvement Fund 747 as follows:
Project Fund OCA Code Object Level 3 Amount
510429-100001 (Golf Equipment) 702 752291 6651 $33,252.69
510040-100000 (Equipment) 747 747040 6651 $16,265.00
SECTION 12. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.