Explanation
Background: During the environmental process of designing the Spring Sandusky Interchange it was determined that a noise wall was needed. Citizen input was carefully considered in this project; residents chose landscape screening as their preferred option to the noise wall. The memorandum of understanding (MOU) agreed to by the City and interested parties including the Ohio Department of Transportation (ODOT) committed the City to install landscape screening on the north side of I-670. This landscape screening was inadvertently left off the original plans. ODOT will permit the City to temporarily use its limited access right-of-way for this purpose.
This legislation authorizes the City to enter into a contract in an amount up to $165,449.11 for the Spring Sandusky Landscaping Improvement project and to pay construction inspection costs up to $50,306.00. This improvement details construction that involves clearing, seeding and planting in the area of I-670 including the median and west side of Michigan Avenue, the median and bump outs on Park Street, plantings at Poplar Park, Eden Alley, Kerr Street and Hamlet Street at East Third Avenue, clearing and planting along the Third Street entrance ramp to I-670 and the fence extension along Gooddale Street.
The estimated Notice to Proceed date is April 2005. The contractor has been given 60 days to complete the construction of the project. The project was let by the Transportation Division and was advertised in the City Bulletin, Dodge Reports and by the Builders Exchange. Sixteen bidders/suppliers were solicited (fifteen majority, one minority) and three bids were received (two majority, one minority) and tabulated on January 3, 2005 as follows:
Bidder / Status / Bid Amount
Miller Pavement Maintenance, Incorporated / majority /$165,449.11
McDaniel's Construction Corporation, Incorporated / minority / $183,348.56
Deitering Landscaping / majority / $242,430.30
The Transportation Division recommends the bid award to Miller Pavement Maintenance, Incorporated, CC #31-0831781 (expires August 27, 2007) as the lowest, best, most responsive and most responsible bidder.
Fiscal Impact: The Transportation Division budgeted $7 million in the 2004 Capital Improvements Budget for the Spring Sandusky Interchange project. All but $246,347 of this funding was paid to ODOT in 2004 for the City's share of the construction of the Spring Sandusky Interchange. The remaining balance is for the work listed in the Background section above. This ordinance will authorize an expenditure of $215,755.11 for the SSI project. The remaining balance of funds is being used for other capital projects within the 1995, 1999 Voted Streets and Highways Fund.
Emergency action is requested to allow construction to begin in April 2005.
Title
To authorize the Public Service Director to enter into a contract with Miller Pavement Maintenance, Incorporated, for construction of Spring Sandusky Landscaping Improvement project for the Transportation Division; to authorize the expenditure of $215,755.11 from the 1995, 1999 Voted Streets and Highways Fund, and to declare an emergency. ($215,755.11)
Body
WHEREAS, bids were received on December 30, 2004, and tabulated on January 3, 2005, for the Spring Sandusky landscaping project and a satisfactory bid has been received; and
WHEREAS, it is necessary to provide for construction inspection costs; and
WHEREAS, an emergency exists in the usual daily operation of the Public Service Department, Transportation Division, in that the contract should be awarded immediately to allow construction to begin without delay for this portion of the Spring Sandusky Interchange project, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Public Service Director be and hereby is authorized to enter into a contract with Miller Pavement Maintenance, Incorporated, 1771 Harmon Avenue, Columbus, Ohio 43223 for the construction of the Spring Sandusky Landscaping Improvement project in the amount of $165,449.11 for the Transportation Division in accordance with the specifications and plans on file in the office of the Public Service Director, which are hereby approved; to obtain and pay for the necessary inspection costs associated with the project up to a maximum of $50,306.00.
SECTION 2. That for the purpose of paying the cost of the contract and inspection the sum of $215,755.11 or so much thereof as may be needed be and hereby is authorized to be expended from Fund 704, the 1995, 1999 Voted Streets and Highways Fund, Department No. 59-09, Transportation Division, Object Level One Code 06, Object Level Three Code 6631, OCA Code 644385 and Project 530034.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.