Explanation
BACKGROUND: For the option to establish six (6) UTC contracts for Water Meters and Appurtenances for the Division of Power and Water. The term of the proposed option contracts would be one (1) year, expiring December 31, 2008, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on August 2, 2007.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA002524. Nineteen (19) bids were solicited: (F1:0, M1A: 0, MBR:0). 6 bids were received: (REG-6). Award is being recommended to the lowest bidders for all items except for 4 items for which production will be discontinued in 2008 and replacement for warranty failures will not be available. For those 4 items, the next low bidder, Badger Meter, Inc., is recommended. The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidders as follows:
Badger Meter, Inc., REG, CC# 39-0143280, expires 2/9/09, $1.00. Award for Items 1, 1A, 2, 3, 4, 4A, 7, 14, 15, 16, 17, 18, 19, 21, 36, 37, 38, 39, 40, 41, 42, 43 and 61.
Elster AMCO Water Inc., REG, CC# 59-1212543, expires 8/1/09, $1.00. Award for Items 5, 6, 44, and 63.
Hersey Meters Company, REG, CC# 37-1388051, expires 2/9/09, $1,00. Award for Items 8, 9, 10, 11, 12, 13, 20, 26, 27, 45, 46, 47, 48, 49, 50, 51, 52, 53, 54, 55, 56, 57, 58, 59, 60 and 62.
H.D. Supply Waterworks Ltd., REG, CC# 03-0550887, expires 1/17/09, $1.00. Award for Item 64.
Metron Farnier, LLC., REG, CC# 84-1328980, expires 7/23/09, $1.00. Award for Items 22, 23, 24 & 25.
Ferguson Enterprises, Inc., REG, CC# 54-1211771, expires 8/9/08, $1,00. Award for Items 28, 29, 30, 31, 32, 33 and 34.
Total Estimated Annual Expenditure: $2,500,000.00.
The companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search. This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish these option contracts is budgeted in the Universal Term Contract Fund. The Department of Public Utilities, Division of Power and Water will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance & Management Director to enter into six (6) contracts for the option to obtain Water Meters and Appurtenances with Badger Meter, Inc., Elster AMCO Water Inc., Hersey Meters Company, H.D. Supply Waterworks Ltd., Metron Farnier, LLC., and Ferguson Enterprises, Inc., to authorize the expenditure of $6.00 to establish the contracts from the Universal Term Contract Fund, and to declare an emergency. ($6.00).
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on August 2, 2007 and selected the lowest responsive, responsible and best bidders; and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, in order to maintain a supply of Water Meters and Appurtenances, this is being submitted for consideration as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the Purchasing Office in that it is immediately necessary to enter into six (6) contracts for the option to purchase Water Meters and Appurtenances, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance & Management Director be and is hereby authorized and directed to enter into the following contracts for the option to purchase Water Meters and Appurtenances in accordance with Solicitation No. SA002524 as follows:
Badger Meter, Inc., Items 1, 1A, 2, 3, 4, 4A, 7, 14, 15, 16, 17, 18, 19, 21, 36, 37, 38, 39, 40, 41, 42, 43 and 61, $1.00
Elster AMCO Water Inc., Items 5, 6, 44, and 63, $1.00
Hersey Meters Company, Items 8, 9, 10, 11, 12, 13, 20, 26, 27, 45, 46, 47, 48, 49, 50, 51, 52, 53, 54, 55, 56, 57, 58, 59, 60 and 62, $1.00
H.D. Supply Waterworks Ltd., Item 64 only, $1.00
Metron Farnier, Items 22, 23, 24 & 25, $1.00
Ferguson Enterprises, Inc., Items 28, 29, 30, 31, 32, 33 and 34, $1.00
SECTION 2. That the expenditure of $6.00 is hereby authorized from Purchasing Contract Account, Organization Level 1: 45-01, Fund: 05-517, Object Level 3: 2270, OCA: 451130, to pay the cost thereof.
SECTION 3. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.