Explanation
1. BACKGROUND
This legislation authorizes a modification to the design contract with DLZ Ohio, Incorporated, for the Hilliard Rome Road project. This project is being designed to reconstruct and widen Hilliard Rome Road from Westchester Woods Boulevard to south of Roberts Road. Total project length is 1.19 miles. The construction includes the addition of three (3) new traffic lanes, sidewalks, tree lawns, bike lanes and utility relocation. It is estimated to have a project completion date of June, 2012.
1.19 miles of 5 foot wide sidewalk will be added or reconstructed in this project on the east and west sides of Hilliard Rome Road, along with 10 foot wide bike lanes. 50 ADA ramps will be added or reconstructed in this project. There are 2 bus stops and transit routes within the limits of this project.
This project complies with the recommendation of the Pedestrian Thoroughfare Plan because the Division of Mobility Options reviewed walk widths for anticipated future activity.
Pedestrian generators and destinations impacting the proposed project include SilverHorn Shopping Center, Tanglewood Park Plaza, Huntington National Bank, Lake Spur Apartments, Wendy's and other businesses along the corridor.
Environmental "Green" materials or processes associated with this project include inclusion of street trees along Hilliard Rome Road.
This contract modification is necessary to include engineering services during construction and the cost to update traffic and lighting plans based on changed conditions and changed specifications.
It is necessary to modify the existing design contract with DLZ Ohio, Incorporated because they have project knowledge from developing the drawings to address future design issues that arise on site during construction.
The original contract amount was $438,862.00.
Due to the length of time that passed from initial start of design and changes in Ohio Department of Transportation standards, numerous items and field survey had to be updated before a stage II submission could be completed. This work required a modification in the amount of ($303,734.00); this modification allowed wage rate changes to reflect the wages currently paid by the consultant for the specific disciplines needed to do the work.
A second modification in the amount of $54,840.00was required to pay the consultant for attendance at seven additional project meetings, preparation of exhibits for public meeting, design of a third drainage outlet, additional survey required to incorporate construction from Nike Drive Improvement which was not part of the original contract, update right of plans and legal descriptions created by right-of-way acquisition , edit field survey and additional plan revisions
The amount of this requested modification is $58,907.59. The total of all modifications is $417,481.59. The contract amount, including all modifications is $856,343.59.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against DLZ Ohio, Incorporated.
2. CONTRACT COMPLIANCE
DLZ Ohio Inc.'s Contract Compliance number is 311268980, and it expires 3/10/11.
3. FISCAL IMPACT
Funds to pay the City share $47,126.07 (80 %) of this modification is available within the Street and Highway Improvement Fund. This amount will be transferred to the Federal State Highway Engineering Fund. The entire cost will be appropriated and expended within the Federal-State Highway Engineering Fund. This ordinance authorizes the expenditure of $58,907.59.
4. EMERGENCY DESIGNATION
Emergency action is requested so that design services will be available during the construction of this project consistent with the State's schedule.
Title
To authorize the Director of Public Service to modify and increase the contract with DLZ Ohio Incorporated for the Hilliard Rome Road project for the Division of Design and Construction; to authorize the City Auditor to transfer cash and appropriation in the amount of $47,126.07 within and from the Street and Highway Improvement Fund to the Federal State Highway Engineering Fund; to appropriate $58,907.59 within the Federal State Highway Engineering Fund; to authorize the expenditure of $58,907.59 or so much thereof as may be needed from the Federal State Highway Engineering Fund; and to declare an emergency. ($58,907.59).
Body
WHEREAS, contract no. CT-19809 was authorized by ordinance no. 2327-98, passed October 16, 1998, executed and approved by the City Attorney on October 23, 1998; and
WHEREAS, ordinance 1373-2005 authorized modification #2 for this contract in the amount of $303,734.00 for the purpose of updating plans to newer standards; and
WHEREAS, ordinance 0729-2007 authorized modification #3 for this contract in the amount of $54,840 to provide additional design services to update plans to incorporate additional comments received on Right-of-Way and roadway plans, design of one (1) additional signal, provide drainage plans not in the original scope, edit field survey and provide as-built plans; and
WHEREAS, it is necessary to modify this contract to include engineering services during construction and the cost to update traffic and lighting plans based on changed conditions and changed specifications; and
WHEREAS, an emergency exists in the usual daily operation of the Public Service Department, Transportation Division, in that the contract should be modified and increased immediately so that the work may proceed without delay, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Public Service be and is hereby authorized to modify and increase contract no. CT-19809, with DLZ Ohio Incorporated in order to include engineering services during construction and the cost to update traffic and lighting plans based on changed conditions and changed specifications for the Hilliard-Rome Road project in accordance with the plans on file in the office of Support Services.
Section 2. That from the unappropriated monies in the Street and Highway Improvement Fund, No. 766, and from all monies estimated to come into said funds from any and all sources, and unappropriated for any other purpose during the fiscal year ending December 31, 2010, the sum of $47,126.07 is hereby appropriated as follows:
Division of Design and Construction, Dept-Div 59-12:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
766 / 530161-100000 / Roadway Improvements / 10/5501 / 590010 / $47,126.07
Section 3. That the transfer of monies in the amount of $47,126.07 between Fund 766, the Street and Highway Improvement Fund and fund 765, the Fed-State Match Fund be authorized as follows for Department No. 59-12, Division of Design and Construction:
TRANSFER FROM:
fund / project # / project / Object Level One Code/Object Level Three Code / OCA Code / Amount
766 / 530161-100000 / Roadway Improvements / 10/5501 / 590010 / $47,126.07
TRANSFER TO:
fund / grant # /grant / Object Level One Code/Object Level Three Code/ OCA Code / Amount
765 / 561005-100000 / Hilliard Rome Road / 80-0886 / 561005 / $47,126.07
Section 4. That the sum of $58,907.59 be and hereby is appropriated from the unappropriated balance of Fund 765, the Federal State Highway Engineering Fund, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2010, to Department No. 59-12, Division of Design and Construction as follows:
fund / grant # /grant / Object Level One Code/Object Level Three Code/ OCA Code / Amount
765 / 561005-100000 / Hilliard Rome Road / 06/6600 / 591286 / $58,907.59
Section 5. That the monies appropriated in the foregoing Section 4 shall be paid upon order of the Director of Public Service and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
Section 6. That for the purpose of paying the cost of this modification, the sum of $58,907.59 or so much thereof as may be needed, is hereby authorized to be expended from the Federal State Highway Engineering Fund as follows:
fund / grant # /grant / Object Level One Code/Object Level Three Code/ OCA Code / Amount
765 / 561005-100000 / Hilliard Rome Road / 06/6682 / 591286 / $58,907.59
Section 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
Section 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the mayor neither approves nor vetoes the same.