Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract, on behalf of the Office of Construction Management, with Schooley Caldwell for a Condition Assessment of the South Dorm located at Columbus Public HEalth at 240 Parsons Avenue.
This project will include a comprehensive assessment of existing structural, architecture, Mechanical, Electrical, Plumbing and Technology (MEPT) systems of the South Dormitory facility at 240 Parsons Avenue. The assessment will evaluate the historic and architectural significance of the building while evaluating the potential change in use. This includes evaluating the potential changes in structural systems, window modules, space planning, use organization, finishes, and MEPT systems. Also included in this project is a tree preservation plan for trees adjacent to the facility. Schooley Caldwell will provide a written report outlining the needs of remediation and replacement of components and their associated cost.
The Department of Finance and Management, Office of Construction Management, solicited a Request for Bid for a condition assessment. The project was formally advertised on the Vendor Services website. On November 23, 2021 the city received three (3) responses(0 MBE , 0 FBE) as listed. All proposals were deemed responsive and were fully evaluated by the Evaluation Committee:
|
Bidder/Consultant |
City |
FBE/MBE |
|
American Structurepoint, Inc. |
Columbus |
EBO_CC |
|
Hardlines Design Company |
Columbus |
EBO_CC |
|
Schooley Caldwell |
Columbus |
EBO_CC |
Schooley Caldwell received the highest score by the evaluation committee and it is therefore the recommendation of the Department of Finance and Management that they be awarded the condition assessment contract.
Schooley Caldwell Contract Compliance No. 31-0972509, expiration date April 16, 2023.
Emergency action is requested to expedite the condition assessment of the facility in order to accommodate the future needs of Columbus Public Health.
FISCAL IMPACT: Funding is available within the General Fund for a condition assessment of the South Dorm located at 240 Parsons Avenue.
Title
To authorize the Director of Finance and Management to enter into a contract, on behalf of the Office of Construction Management, with Schooley Caldwell for a facility condition assessment of the South Dorm of Columbus Public Health; to authorize the expenditure of $39,624.00 from the General Fund; and to declare an emergency.($39,624.00)
Body
WHEREAS, the Finance and Management Department, Office of Construction Management, desires to enter into a contract with Schooley Caldwell for condition assessment services; and
WHEREAS, it is necessary for the Office of Construction Management to contract for condition assessment services for the South Dorm; and
WHEREAS, three firms submitted bids and Schooley Caldwell achieved the highest overall score from the evaluation committee; and
WHEREAS, it is necessary to authorize the expenditure of up to $39,624.00 from the General Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management, Office of Construction Management, to authorize the Director of Finance and Management to enter into a contract with Schooley Caldwell for services related to a condition assessment of the South Dorm to expedite potential design and construction planning to accommodate future needs of Columbus Public Health, thereby, preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into a contract, on behalf of the Office of Construction Management, with Schooley Caldwell for services related to a condition assessment of the South Dorm located at Columbus Public Health.
SECTION 2. That the expenditure of $39,624.00, or so much thereof as may be necessary in regards to the action authorized in SECTION 1, is hereby authorized in the General Fund 1000, Dept-Div 4550, Object Class 03 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the monies in the foregoing sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be enforced from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.