Explanation
1. BACKGROUND
This ordinance provides $20,805.14 to prevent inspection deficits for projects within the Department of Public Service Capital Improvement Program. Construction Inspection funding is normally authorized in construction legislation and available throughout the project.
The amount for inspection established at the start of the project is estimated by taking a percentage of the construction cost, and occasionally, the funds set up for the project are not sufficient to cover the inspection of the project through completion. It is then necessary to request additional funding for the remaining inspection costs. This ordinance authorizes an additional amount of $20,805.14 to establish funding to prevent inspection deficits in various projects. Inspection funding for the following projects makes up this $20,805.14.
Department of Public Service
Bridge Cleaning and Sealing 2011 $880.27
Bikeway Development - Bike Hitches/Racks/Parking Shelters/ $15,000.00
Pavement Markings and Signage
Total $15,880.27
Department of Recreation and Parks
Alum Creek Trail -Sunbury Road to Innis Park $1,270.00
Main Street Sidewalks for Scioto Mile project $2,231.50
Total $3,501.50
Department of Development
Columbus Housing Initiative - Charles Roadway Improvements $1,423.37
Total $1,423.37
Combined Total Needed $20,805.14
These projects require additional construction inspection funds for varying reasons, including project modifications due to expanded scope, unforeseen conditions, weather, construction change orders, etc.
2. FISCAL IMPACT:
Funding for inspection expenses associated with these projects are available within the following funds for The Department of Public Service, Department of Recreation and Parks, and Department of Development. Department of Public Service and Department of Development - Streets and Highways G.O. Bonds Fund, 704, and the Street Construction Maintenance and Repair Fund, Department of Recreation and Parks - Recreation and Parks Voted Bond Fund, 702.
3. EMERGENCY DESIGNATION
Emergency action is requested in the interest of maintaining proper accounting and Fund integrity in a timely manner.
Title
To authorize the expenditure of $20,805.14 for the Department of Public Service, Department of Recreation and Parks, and Department of Development from the Streets and Highways G.O. Bonds Fund, the Street Construction Maintenance and Repair Fund, and the Recreation and Parks Voted Bond Fund for the purpose of providing sufficient funding for construction inspection and administration services on several projects; and to declare an emergency. ($20,805.14)
Body
WHEREAS, capital improvement and bridge cleaning and sealing projects are undertaken by departments within the City of Columbus and generally include an inspection component; and
WHEREAS, the amount encumbered for inspection is an estimate based on the project's construction expense; and
WHEREAS, the actual inspection amounts charged are subject to many variables including, but not limited to, modifications to contracts due to expanded project scope, unforeseen conditions, weather, construction change orders, and so on; and
WHEREAS, it is necessary to encumber additional funds for some of these projects that have or are projected to exceed the funds originally set up in legislation for construction inspection; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that funds should be established immediately in order to prevent a net inspection deficit and maintain proper accounting practices, thereby preserving the public health, peace, property, safety and welfare; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor is authorized to establish Auditor's certificates totaling $20,805.14 and these funds are authorized to be expended for the payment of construction inspection fees as follows:
Dept-Div 59-10 Division of Mobility Options
Fund / Project /Project Name / OCA / O.L. 01 03 Codes / Amount
704 / 540002-100026 / Bikeway Development - Pavement Markings / 740226 / 06-6687 / $15,000.00
Dept.-Div. 59-11 Division of Planning and Operations
Fund / OCA / O.L. 03 Codes / Amount
266 / 591126 / 3375 / $880.27
Dept-Div 51-01 Department of Recreation and Parks
Fund / Grant / Grant Name / O.L. 01 03 Codes / OCA / Amount
702 / 510017-100000 / Park and Playground Development / 06-6621 / 721700 / $2,231.50
702 / 510229-100003 / Bikeway Improvements / 06-6621 / 722903 / $1,270.00
Dept Div 44-01 Department of Development
Fund / Project /Project Name / OCA / O.L. 01 03 Codes / Amount
704 / 530303-100001 / Columbus Housing Initiatives - The Charles / 06-6687 / 743031 / $1,423.37
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.