Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to modify a contract with PRIME AE Group, Inc., for the ADA Curb Ramp Projects - Citywide Curb Ramps project.
The purpose of ADA Curb Ramp Projects - Citywide Curb Ramps project is to provide the Department of Public Service with continuing contractual access to additional resources that are necessary to perform various professional engineering, survey, and technical expertise for the department to complete its capital and operating budget commitments.
This modification will provide for on-call engineering services in the preparation of drawings for ADA curb ramps and other engineered construction drawings and projects as required and authorized.
Original contract amount $250,000.00 (Ordinance 1222-2013; EL016026)
Modification number 1 $150,000.00
Total amount of the modified contract $400,000.00
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against PRIME AE Group, Inc.
2. CONTRACT COMPLIANCE
The contract compliance number for PRIME AE Group, Inc. is 26-0546656 and expires 02/5/16.
3. FISCAL IMPACT
Funds in the amount of $150,000.00 are available for this project in the Streets and Highways Bonds Fund within the Department of Public Service.
4. EMERGENCY DESIGNATION
Emergency action is requested to provide necessary engineering and design funding and prevent unnecessary delays in the Department of Public Service's Capital Improvement Program.
Title
To authorize the Director of Public Service to modify a contract with PRIME AE Group, Inc., for engineering, technical, and surveying services in connection with the ADA Curb Ramp Projects - Citywide Curb Ramps contract; to authorize the expenditure of up to $150,000.00 from the Streets and Highways Bonds Fund; and to declare an emergency. ($150,000.00)
Body
WHEREAS, the Department of Public Service is engaged in the ADA Curb Ramp Projects - Citywide Curb Ramps project; and
WHEREAS, Ordinance 1222-2013 authorized the Director of Public Service to enter into contract with PRIME AE Group, Inc., for the ADA Curb Ramp Projects - Citywide Curb Ramps project in the amount of $250,000.00; and
WHEREAS, additional, on-call engineering services are needed relative to the preparation of drawings for ADA curb ramps and other engineered construction drawings and projects as required and authorized; and
WHEREAS, it is necessary to execute a contract modification to Contract No. EL016026 to authorize additional funds for the provision of the engineering and design services described above in the amount of up to $150,000.00; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that this contract should be authorized immediately so that funding can be made available for necessary engineering and design services for capital improvement projects, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and is hereby authorized to modify a contract with Prime Engineering, Inc. for the ADA Curb Ramp Projects - Citywide Curb Ramps for engineering and design services in an amount of up to $150,000.00.
SECTION 2. That for the purpose of paying the cost of this contract the sum of up to $150,000.00 or so much thereof as may be needed, is hereby authorized to be expended from the Streets and Highways Bonds Fund as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530087-100002 / ADA Ramps - Citywide Curb Ramps / 06-6682 / 728702 / $150,000.00
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.