Title
To authorize and direct the Director of Finance and Management to execute those documents necessary to enter into contracts for the acquisition of an extended warranty service agreement for the Division of Fire Bomb Squad's radiation equipment, in accordance with sole source procurement with FLIR Radiation, Inc. utilizing Homeland Security Grant funds; and to declare an emergency. ($0.00)
Explanation
BACKGROUND: The Division of Fire was awarded a grant from the Department of Homeland Security to acquire extended warranty services on six radiation detection equipment purchased by the Division of Fire, Bomb Squad Unit with UASI funds between 2007 and 2011 The total cost of this acquisition will be $24,800.00, the payment of which will be issued by Franklin County, on behalf of the Department of Homeland Security and Ohio Emergency Management Agency. The City of Columbus and Franklin County entered into an Intergovernmental Agreement via Ordinance 1917-2005 to enable this type of purchase. Ordinance 0520-2013 passed March 2013 authorizes this acquisition.
This legislation will authorize and direct the Director of Finance and Management to execute those documents necessary for the acquisition of this extended warranty service agreement.
Bid Information: The Division of Fire was approved for a State Homeland Security Grant to acquire extended warranty services on radiation detection and hazmat equipment for it's Bomb Squad and HazMat Unit; the grant requirements are such that purchasing this maintenance agreement pursuant to section 329.06 (Formal Competitive Bidding) of the Columbus City Code is not possible due to the specialized nature of this service. This specialized and proprietary maintenance is unique and offered only by the aforementioned vendor, and thus will be acquired in accordance with sole source provisions of the Columbus City Codes. All acquisitions that are funded through US Homeland Security grants must be approved by the United States Homeland Security Office of Domestic Preparedness to be eligible for funding; the aforementioned Company is not debarred according to the Excluded Parties listing of the Federal Government and is not listed in the Auditor of State database for Findings for Recovery.
Contract Compliance: FLIR Radiation, Inc. 710925200
Emergency Designation: This legislation is to be declared an emergency measure so that legislative approval can occur prior to expiration of the grant period (May 30, 2013).
FISCAL IMPACT: This ordinance authorizes the Director of Finance and Management to execute those documents necessary to procure extended warranty coverage for $24,800.00 for the Division of Fire Bomb Squad and HazMat Units using Homeland Security grant funds currently held by Franklin County. There is no fiscal impact to the General Fund.
Body
WHEREAS, the Division of Fire needs to acquire an extended warranty coverage agreement for radiation equipment utilized by the Bomb Squad and HazMat Units; and
WHEREAS, the Division of Fire has been awarded a grant from the Department of Homeland Security to acquire said warranty coverage agreement; and
WHEREAS, this acquisition is being made in accordance with Sole Source Provisions; and
WHEREAS, an emergency exists in the usual daily operations of the Division of Fire, Department of Public Safety, in that it is immediately necessary to authorize and direct the Director of Finance and Management to execute those documents necessary for the acquisition of said warranty prior to the expiration of the grant period, for the preservation of the public health, peace, property, safety and welfare; Now, therefore;
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized and directed to execute those documents necessary to enter into a contract with FLIR Radiation, Inc. for the acquisition of an extended warranty service agreement for radiation equipment utilized by the Columbus Fire Bomb Squad and HazMat Units.
SECTION 2. That there is no city related expenditure associated with this ordinance; grant funds from the Department of Homeland Security are being administered via Franklin County in the amount of $24,800.00.
SECTION 3. That this Council finds it is in the best interest of the City of Columbus that this acquisition be in accordance with the provisions of Sole Source Provisions of Section 329.07(e), of the Columbus City Codes.
SECTION 4. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.