Explanation
BACKGROUND:
This ordinance will authorize the Director of Finance and Management, on behalf of the Department of Technology (DoT), for various Departments, to establish a purchase order with CDW Government, Llc, a dealer of Netmotion software, utilizing State of Ohio, State Term Schedules (STS033), #534530, expiration date 11/18/2019 to renew software support and maintenance for (1363) Netmotion software licenses for a coverage term period of one (1) year from September 30, 2019 to September 29, 2020, at a cost $51,820.00.
The City uses NetMotion software to enable mobile workers, including police officers and public utility field crews, to utilize computer applications over cellular communication networks. Without the NetMotion solution, these applications will not function when accessed over a cellular network, significantly diminishing the effectiveness and efficiency of City police officers and other mobile workers.
FISCAL IMPACT:
In 2017, the Department of Technology legislated $39,098.24 via (Ordinance No.: 1971-2017) for the Netmotion software mobility support. In 2018, DoT expended $43,390.24 (PO118729) for software support and $1,223.50 (PO145100) to acquire ten new licenses for Facilities Management for a (2018) total spend of $44,613.24. In March, 2019 a purchase for (110) new Netmotion licenses was made for Public Service- Infrastructure at a cost $14,962.20 (PO164919). The cost for this year’s (2019) annual renewal of the Netmotion software support is $51,820.00. Funds are budgeted and available within the Department of Technology’s internal services fund direct charge budget. This enables pro-rating the cost among the various funds of the beneficiary departments (i.e., Public Safety, Public Utilities, Public Service, City Attorney, and Facilities Mgmt.).
CONTRACT COMPLIANCE:
Vendor Name: CDW Government, Llc. F.I.D.#/: 36 - 3310735; Expiration Date: 01/31/2020
(DAX Vendor Acct. #: 007352)
Title
To authorize the Director of Finance and Management, on behalf of the Department of Technology, for various Departments, to establish a purchase order with CDW Government, Llc, utilizing a State of Ohio, State Term Schedule (STS) to renew software support and maintenance for Netmotion software; to authorize the expenditure of $51,820.00 from the Department of Technology, Information Services Operating Fund. ($51,820.00)
Body
WHEREAS, this ordinance authorizes the Director of Finance and Management, on behalf of the Department of Technology, for various Departments, to establish a purchase order with CDW Government, Llc utilizing State of Ohio, State Term Schedules (STS033), #534530, expiration date 11/18/2019 to provide annual software maintenance and support to the City’s Netmotion mobility solution, in the amount of $51,820.00, for the coverage term period from September 30, 2019 and September 29, 2020; and
WHEREAS, the City of Columbus uses Netmotion software to enable mobile workers, including police officers, public utility and public service field crews, to utilize computer applications over cellular communication networks; and
WHEREAS, it has become necessary in the usual daily operations of the Department of Technology to authorize the Director of Finance and Management, on behalf of the Department of Technology, for various Departments, to establish a purchase order with CDW Government, Llc for annual software maintenance and support to the City’s Netmotion mobility solution, for the preservation of the public health, peace, property and safety; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of Finance and Management, on behalf of the Department of Technology, for various Departments, be and hereby is authorized to establish a purchase order with CDW Government, Llc utilizing State of Ohio, State Term Schedules (STS033), #534530, expiration date 11/18/2019, to provide annual Netmotion software maintenance and support services in the amount of $51,820.00 for the term period of September 30, 2019 through September 29, 2020.
SECTION 2: That the expenditure of $51,820.00 or so much thereof as may be necessary is hereby authorized to be expended from: (see attachment 1877-2019 EXP)
Dept. /Div. 47-01| Fund 5100 | Sub-fund: 510001| Object Class: 03| Main Account: 63946| Program: CW001| Section 3: 470104 | Section 4: IS01| Section 5: IT1215 | Amount: $25,814.95| {DoT/Police}
Dept. /Div. 47-01| Fund 5100 | Sub-fund: 510001| Object Class: 03| Main Account: 63946| Program: CW001| Section 3: 470104 | Section 4: IS02| Section 5: IT1308 | Amount: $1,159.58| {DoT/Electricity}
Dept. /Div. 47-01| Fund 5100 | Sub-fund: 510001| Object Class: 03| Main Account: 63946| Program: CW001| Section 3: 470104 | Section 4: IS02| Section 5: IT1309 | Amount: $7,375.70| {DoT/Water}
Dept. /Div. 47-01| Fund 5100 | Sub-fund: 510001| Object Class: 03| Main Account: 63946| Program: CW001| Section 3: 470104 | Section 4: IS02| Section 5: IT1310 | Amount: $8,269.15| {DoT/Sewer}
Dept. /Div. 47-01| Fund 5100 | Sub-fund: 510001| Object Class: 03| Main Account: 63946| Program: CW001| Section 3: 470104 | Section 4: IS02| Section 5: IT1311 | Amount: $2,205.11| {DoT/Storm}
Dept. /Div. 47-01| Fund 5100 | Sub-fund: 510001| Object Class: 03| Main Account: 63946| Program: CW001| Section 3: 470104 | Section 4: IS02| Section 5: IT1316 | Amount: $1,520.76| {DoT/Transportation Infrastructure}
Dept. /Div. 47-01| Fund 5100 | Sub-fund: 510001| Object Class: 03| Main Account: 63946| Program: CW001| Section 3: 470104 | Section 4: IS01| Section 5: IT1216 | Amount: $4,904.46| {DoT/Fire}
Dept. /Div. 47-01| Fund 5100 | Sub-fund: 510001| Object Class: 03| Main Account: 63946| Program: CW001| Section 3: 470104 | Section 4: IS01| Section 5: IT1204 | Amount: $190.10| {DoT/City Attorney}
Dept. /Div. 47-01| Fund 5100 | Sub-fund: 510001| Object Class: 03| Main Account: 63946| Program: CW001| Section 3: 470104 | Section 4: IS01| Section 5: IT1219 | Amount: $380.19| {DoT/Facilities Management}
SECTION 3: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5: This ordinance shall take effect and be in force from and after the earliest period allowed by law.