Explanation
Background:
- Bids were received by the Recreation and Parks Department on October 31, 2006, for the Street Tree Improvements 2006, as follows:
Status Amount
Greenscapes Majority $231,797.00
Tru Green Chemlawn Majority $294,000.00
Rocky Fork Majority $392,277.00
- Project includes supply and installation of street trees and other such work as may be necessary to complete the contract in accordance with the plans and specifications.
- The Contract Compliance Number for Greenscapes is #31-1027889.
- A contingency amount of $28,203.00 is being included in this project.
- Emergency action is necessary to allow trees to be ordered to ensure spring planting schedule.
Fiscal Impact:
- $260,000.00 is required and budgeted in the Voted 1999/2004 Parks and Recreation Bond Fund to meet the financial obligation of this contract.
Title
To authorize and direct the Director of Recreation and Parks to enter into contract with Greenscapes for Street Tree Improvements 2006, to authorize the expenditure of $260,000.00 from the Voted 1999/2004 Parks and Recreation Bond Fund, and to declare an emergency. ($260,000.00)
Body
WHEREAS, bids were received by the Recreation and Parks Department on October 31, 2006, and the contract will be awarded on the basis of the lowest and best responsive and responsible bidder; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to enter into said contract to enable trees to be purchased and received in time for the spring planting schedule; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and he is hereby authorized and directed to enter into contract with Greenscapes for Street Tree Improvements 2006, in accordance with plans and specifications on file in the Recreation and Parks Department.
SECTION 2. That the expenditure of $260,000.00, or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Voted 1999/2004 Parks and Recreation Bond Fund No. 702, Dept. 51-01:
$200,000.00 Project No. 510039, Object Level 3 No. 6621, and OCA Code 644526
$60,000.00 Project No. 440006, Object Level 3 No. 6621, and OCA Code 644526
SECTION 3. That for the purpose of paying for any contingencies which may occur during this project, the amount of $28,203.00 has been included in Section 2, above. This amount will be expended only after approval by the Director of the Recreation and Parks Department, certification by the City Auditor, and approval of the City Attorney.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be so made from a project account funded by monies from more than one source.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.