Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with George J. Igel & Co., Inc., in the amount of $3,811,503.96, for the South Wellfield Expansion Raw Water Line - Collector Well 106 Project, Division of Power and Water Contract Number 990, Part I.
This waterline is being constructed to transfer water from the soon to be constructed new Collector Well 106 to the Parsons Avenue Water Plant. The new well and waterline are needed to meet anticipated raw water demand projects for the expansion of the Parsons Avenue Water Plant.
The PAWP is an essential and integral component in the Columbus area water supply and treatment infrastructure. Adequate supply of water is essential to economic growth and development. This project was developed as a result of the Water Beyond 2000 plan. Water Beyond 2000 included extensive public meetings and notifications. There were specific meetings related to the South Wellfield Expansion of which this project is a component.
2. CONSTRUCTION CONTRACT AWARD: The Director of Public Utilities publicly opened nine bids on July 20, 2011. Bids were received from: S.J. Louis Construction Co. - $3,777,235.00; Kenmore Construction Co. - $3,781,134.61; George J. Igel & Co., Inc. - $3,811,503.96; Complete General Construction Co. - $3,830,655.40; Kokosing Construction Co., - $3,901,327.38; Morgan Construction, Inc. - $3,906,997.60; John Eramo & Sons, Inc. - $4,041,089.91; Reynolds, Inc. - $4,147,312.95; and Kwest Group, LLC - $4,549,408.60.
S.J. Louis Construction Co. submitted the lowest bid, however, George J. Igel & Co., Inc. is considered the lowest, best, most responsive and responsible bidder after Tier II Creditable Factors are taken into account. George J. Igel & Co., Inc. is eligible for the Local Vendor Credit as well as identified Environmentally Preferable contractor. The Division's project manager has recommended the award go to George J. Igel & Co., Inc. based on those credits, and the Administrator of the Division of Power and Water has agreed.
The Contract Compliance Number for George J. Igel & Co., Inc. is 31-4214570 (expires 2/22/13, Majority). Additional information regarding all bidders, description of work, contract time frame and detailed amounts can be found on the attached Information form.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against George J. Igel & Co., Inc.
3. EMERGENCY DESIGNATION: It is requested that this Ordinance be handled in an emergency manner as the Ohio Department of Transportation (ODOT) has a planned roadway improvement project in the vicinity of this project which is scheduled to begin Spring of 2012. The project permit to perform work in the right-of-way issued by ODOT includes restrictions that the City water line construction must be completed in the prior to the start of the ODOT project. Emergency legislation is being requested to begin this construction project as soon as possible to take advantage of the full construction season prior to inclement weather to ensure the work in this intersection is completed on time.
4. FISCAL IMPACT: A transfer of funds within the Water Super Build America Bonds Fund will be necessary, as well as an amendment to the 2011 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to execute a construction contract with George J. Igel & Co., Inc. for the South Wellfield Expansion Raw Water Line - Collector Well 106 Project; for the Division of Power and Water; to authorize a transfer and expenditure of $3,811,503.96 within the Water Super Build America Bonds Fund; to amend the 2011 Capital Improvements Budget; and to declare an emergency. ($3,811,503.96)
Body
WHEREAS, nine bids for the South Wellfield Expansion Raw Water Line - Collector Well 106 Project were received and publicly opened in the offices of the Director of Public Utilities on July 20, 2011; and
WHEREAS, the lowest, best, most responsive and responsible bid was from George J. Igel & Co., Inc. in the amount of $3,811,503.96; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to award and execute a construction contract for the South Wellfield Expansion Raw Water Line - Collector Well 106 Project; and
WHEREAS, it is necessary for this Council to authorize the transfer and expenditure of funds within the Water Super Build America Bonds Fund, for the Division of Power and Water; and
WHEREAS, it is necessary to authorize an amendment to the 2011 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Power and Water, Department of Public Utilities, in that it is immediately necessary to authorize the Director of Public Utilities to enter into a construction contract with George J. Igel & Co., Inc., for the South Wellfield Expansion Raw Water Line - Collector Well 106 Project, in an emergency manner in order for construction to be complete prior to the start of ODOT's project in the vicinity, for the immediate preservation of the public health, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to award and execute a construction contract for the South Wellfield Expansion Raw Water Line - Collector Well 106 Project with the lowest, best, most responsive and responsible bidder, George J. Igel & Co., Inc., 2040 Alum Creek Dr., Columbus, Ohio 43207; in the amount of $3,811,503.96; in accordance with the terms and conditions of the contract on file in the Office of the Division of Power and Water.
SECTION 2. That the City Auditor is hereby authorized and directed to appropriate the following funds:
Division: Power and Water
Fund Name: Water Super Build America Bonds Fund
Fund No.: 610
Dept./Div. No.: 60-09
OL3: 6621
Project No. Project Name OCA Amount
610999-100000 (carryover) Unallocated Balance 610999 $43,955.48
SECTION 3. That the City Auditor is hereby authorized to transfer $3,811,503.96 within the Department of Public Utilities, Division of Power and Water, Water Super Build America Bonds Fund, Fund No. 610, Dept/Div. No. 60-09, Object Level Three 6621, as follows:
Fund No. | Project No. | Project Name | OCA Code | Change
610 | 610999-100000 (carryover) | Unallocated Balance | 610999 | -$43,955.48
610 | 690370-100000 (carryover) | Upground Reservoir (R2) | 610370 | -$663,000.00
610 | 690462-100000 (carryover) | E. Corridor Trans. Main Clng. | 610462 | -$1,158,159.51
610 | 690479-100001 (carryover) | Security Enhancements-Bethel | 610479 | -$1,283,610.59
610 | 690494-100002 (carryover) | DRWP Low Svc. Pump II | 610494 | -$662,778.38
610 | 690359-100003 (carryover) | SWF-Raw W.L. CW 106 | 613593 | +$3,811,503.96
SECTION 4. That the 2011 Capital Improvements Budget is hereby amended as follows:
Fund No. | Proj. No. | Proj. Name | Current Authority | Revised Authority | Change
610 | 610999-100000 (carryover) | Unallocated Balance | $0 | $43,956 | +$43,956 (establish authority for cash)
610 | 610999-100000 (carryover) | Unallocated Balance | $43,956 | $0 | -$43,956
610 | 690370-100000 (carryover) | Upground Reservoir (R2) | $9,105,000 | $8,442,000 | -$663,000
610 | 690462-100000 (carryover) | E. Corridor Trans. Main Clng. | $1,158,159 | $1,158,160 | +$1
(establish authority for cash)
610 | 690462-100000 (carryover) | E. Corridor Trans. Main Clng. | $1,158,160 | $0 | -$1,158,160
610 | 690479-100001 (carryover) | Security Enhancements-Bethel | $1,283,610 | $1,283,611 | +$1
(establish authority for cash)
610 | 690479-100001 (carryover) | Security Enhancements-Bethel | $1,283,611 | $0 | -$1,283,611
610 | 690494-100002 (carryover) | DRWP Low Svc. Pump II | $1,400,000 | $737,221 | -$662,779
610 | 690359-100003 (carryover) | SWF-Raw W.L. CW 106 | $383,000 | $4,194,504 | +$3,811,504
SECTION 5. That the expenditure of $3,811,503.96 is hereby authorized for the South Wellfield Expansion Raw Water Line - Collector Well 106 Project within the Water Super Build America Bonds Fund, Fund No. 610, Division 60-09, Project No. 690359-100003 (carryover), Object Level Three 6621, OCA Code 613593.
SECTION 6. That said construction company shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Power and Water.
SECTION 7. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 8. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 10. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.