Explanation
BACKGROUND:
This legislation authorizes the Director of the Department of Technology (DoT) to enter into an agreement with DLT Solutions, LLC for Autodesk software subscription renewals and technical support. The cost of the service provided under this agreement is $42,390.65 for the term period of January 1, 2013 to December 31, 2013. The agreement may be renewed annually for two additional one (1) year terms by mutual agreement and approval of proper City authorities.
The Department of Technology is procuring this service through chapter 329.06 of Columbus City Code, pursuant to solicitation SA004577. Four responses to this solicitation were received by the bid opening date of September 20, 2012. DLT Solutions is the lowest responsive and responsible and best bidder.
1. DLT Solutions, LLC - $42,390.65
2. Software House International, Inc. (SHI) - $43,563.00
3. En Pointe Technologies - $43,563.63
4. Brown Enterprise Solutions LLC. - $45,915.70
Autodesk software is used for mapping and the creation and/or updating of shop drawings and architectural plans, making it easier for the Departments of Public Service and Public Utilities to share data with customers, agencies, consultants and other interested parties with whom they interact. This ordinance will enable the departments to continue receiving updated versions of Autodesk software and access technical support for their software.
EMERGENCY:
Emergency action is requested to expedite authorization of this agreement in order to initiate services from the supplier at the prices proposed.
FISCAL IMPACT:
Funds for this purchase are budgeted and available in the Department of Technology, internal services fund, direct charge budget for Departments of Public Utilities and Public Service.
CONTRACT COMPLIANCE:
Vendor Name: DLT Solutions, Inc. CC #: 54 - 1599882 Expiration Date: 08/02/2013
Title
To authorize the Director of the Department of Technology to enter into an agreement with DLT Solutions, LLC for Autodesk software subscription renewals and technical support; to authorize the expenditure of $42,390.65 from the Department of Technology, internal services fund; and to declare an emergency. ($42,390.65)
Body
WHEREAS, this legislation authorizes the Director of the Department of Technology to enter into an agreement with DLT Solutions, LLC for Autodesk software subscription renewals and technical support; and
WHEREAS, the Department of Technology is procuring this service through chapter 329.06 of Columbus City Code, pursuant to solicitation SA004577. Four responses to this solicitation were received by the bid opening date of September 20, 2012. DLT Solutions is the lowest responsive and responsible and best bidder; and
WHEREAS, the cost of the service provided under this agreement is $42,390.65 for the term period January 1, 2013 to December 31, 2013. This agreement may be renewed annually for two additional one (1) year terms by mutual agreement and approval of proper City authorities; and
WHEREAS, the Autodesk software is used for mapping and the creation and/or updating of shop drawings and architectural plans, making it easier for the Departments of Public Service and Public Utilities to share data with customers, agencies, consultants and other interested parties with whom they interact. This ordinance will enable the departments to continue receiving updated versions of Autodesk software and access technical support for their software; and
WHEREAS, an emergency exists in the daily operation of the Department of Technology in that it is immediately necessary to authorize the Director of the Department of Technology to enter into an agreement with DLT Solutions, LLC for Autodesk software subscription renewals and technical support to ensure continued vendor support for upgraded software, for the further preservation of the public health, peace, property, safety and welfare, now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology, be and is hereby authorized to enter into an agreement with DLT Solutions, LLC for Autodesk software subscription renewals and technical support, in the amount of $42,390.65 for the term period of January 1, 2013 to December 31, 2013. This agreement may be renewed annually for two additional one (1) year terms by mutual agreement and approval of proper City authorities.
SECTION 2: That the expenditure of $27,437.03 and $14,953.62, respectively totaling $42,390.65 or so much thereof as may be necessary is hereby authorized to be expended from:
Dept./Div.: 47-01| Fund: 514| Subfund: 550|OCA Code: 514550| Obj. Level 1: 03| Obj. Level 3: 3369| Amount $1,673.66 - (DPU -Electricity)
Dept./Div.: 47-01| Fund: 514| Subfund: 600|OCA Code: 514600| Obj. Level 1: 03| Obj. Level 3: 3369| Amount $10,645.57 - (DPU -Water)
Dept./Div.: 47-01| Fund: 514| Subfund: 650|OCA Code: 514650| Obj. Level 1: 03| Obj. Level 3: 3369| Amount $11,935.10 - (DPU -Sewers & Drains)
Dept./Div.: 47-01| Fund: 514| Subfund: 675|OCA Code: 514675| Obj. Level 1: 03| Obj. Level 3: 3369| Amount $3,182.70 - (DPU - Stormwater)
Dept./Div.: 47-01| Fund: 514| Subfund: 265|OCA Code: 514265| Obj. Level 1: 03| Obj. Level 3: 3369| Amount $14,953.62 - (PSD -Street Construction)
SECTION 3: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after its passage if the Mayor neither approves nor vetoes the same.