City of Columbus - File #: 1232-2009

• File #: 1232-2009
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 9/14/2009
• In control: Finance & Economic Development Committee
• On agenda: 10/5/2009
• Final action: 10/8/2009
• Title: To authorize the Finance and Management Director to renew a contract for the Facilities Management Division with K&M Kleening Service, Inc. for custodial services at the Columbus Health Department, 240 Parsons Avenue; to authorize the expenditure of $340,241.00 from the General Fund; and to declare an emergency. ($340,241.00).

Date	Ver.	Action By	Action	Result
10/8/2009	1	CITY CLERK	Attest
10/6/2009	1	MAYOR	Signed
10/5/2009	1	Columbus City Council	Approved	Pass
10/5/2009	1	COUNCIL PRESIDENT	Signed
9/16/2009	1	CITY ATTORNEY	Reviewed and Approved
9/16/2009	1	Finance Drafter	Sent to Clerk's Office for Council
9/15/2009	1	Auditor Reviewer	Reviewed and Approved
9/15/2009	1	CITY AUDITOR	Reviewed and Approved
9/15/2009	1	Finance Drafter	Sent for Approval
9/15/2009	1	EBOCO Reviewer	Sent for Approval
9/15/2009	1	ODI DIRECTOR	Reviewed and Approved
9/15/2009	1	Finance Drafter	Sent for Approval
9/14/2009	1	Finance Drafter	Sent for Approval
9/14/2009	1	Finance Reviewer	Reviewed and Approved
9/14/2009	1	Finance Drafter	Sent for Approval
9/14/2009	1	Finance Reviewer	Sent for Approval
9/14/2009	1	Finance Drafter	Sent for Approval
9/14/2009	1	Finance Reviewer	Reviewed and Approved
9/14/2009	1	Finance Reviewer	Reviewed and Approved
9/14/2009	1	FINANCE DIRECTOR	Reviewed and Approved
9/14/2009	1	Finance Drafter	Sent for Approval

Explanation

BACKGROUND:  This ordinance authorizes the Finance and Management Director to renew a custodial services contract with K&M Kleening Service, Inc. at the Health Department building, 240 Parsons Avenue, in the amount of $340,241.00.  The original contract was authorized by Ordinance No. 1359-2006, passed August 2, 2006. The term of this renewal is October 21, 2009 through October 20, 2010.  This is the third of four one-year renewal options.  

Emergency action is requested to allow custodial services to continue without interruption.

Fiscal Impact:  The Facilities Management Division budgeted $339,663 for this contract in 2008.  In 2007, the cost was $299,880.00.  The cost of this contract is $340,241.00.

K&M Kleening Service, Inc. Contract Compliance No. 02-0553299 Expiration date April 9, 2011.

Title

To authorize the Finance and Management Director to renew a contract for the Facilities Management Division with K&M Kleening Service, Inc. for custodial services at the Columbus Health Department, 240 Parsons Avenue; to authorize the expenditure of $340,241.00 from the General Fund; and to declare an emergency. ($340,241.00).

Body  

WHEREAS, it is necessary to renew a contract for custodial services at the Columbus Health Department; and

WHEREAS, K&M Kleening Service, Inc. was selected through a formal bidding process and has performed its contractural duties in the first three of four possible renewal terms; and

WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Facilities Management Division, in that it is immediately necessary to authorize the Finance and Management Director to extend a contract with K&M Kleening Service, Inc., so that custodial services can continue at the Health Department facility, thereby preserving the public health, peace, property, safety and welfare; now, therefore:

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

SECTION 1.  That the Finance and Management Director is hereby authorized to renew a contract with K&M Kleening Service, Inc. for custodial services  at the Columbus Health Department from October 21, 2009 through October 20, 2010.     

SECTION 2.   That the expenditure of $340,241.00, or so much thereof that may be necessary is hereby authorized and approved as follows:

Division: 45-07

Fund: 010

OCA Code: 450041

Object Level 1: 03

Object Level 3: 3396

Amount: $340,241.00

SECTION 3. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.