Explanation
1. BACKGROUND:
This legislation authorizes the Director of Public Utilities to enter into an agreement with Stantec Consulting Services Inc., in the amount of $1,526,851.51 for professional engineering services for the Plum Ridge Sewer System Inflow & Infiltration Remediation Project for the Division of Sewerage and Drainage, to authorize the transfer and appropriate $26,851.51 within the Sanitary B.A.B.s (Build America Bonds) Fund; to authorize expenditure of $1,526,851.51 from the Sanitary B.A.B.s (Build America Bonds) Fund, and to amend the 2009 Capital Improvement Budget. This project was a result of a consent order as contained in the Wet Weather Management Plan.
This project work will clean and televise all sanitary and a limited number of storm sewers within the project boundary; investigate the area's water-in-basement (WIB) complaints in the past 6 years; build a detailed hydraulic model of the sanitary and storm sewers (include a thorough flow monitoring, and rain gage program); perform "representative" public and private investigations to estimate the impact of all private and public sources of inflow and infiltration (I&I); and use all of the results to recommend projects and programs to mitigate I&I and its impact on the areas' WIB. The preliminary engineering for the I&I study and recommendations is to be completed within 24 months after the effective date of the Notice to Proceed.
Future Modifications: It is estimated that a planned contract modification of $500,000 will be required for late 2010 for Driveway Drain Removal Engineering.
A. Procurement Information: The Division advertised Request for Proposals (RFP's) for the subject services in the City Bulletin in accordance with the provisions of Section 329.14 of Columbus City Codes. The Division of Sewerage and Drainage received technical proposals on February 27, 2009 from the following companies:
Name C.C. No. City/State Maj/MBE/FBE
AECOM 13-5511947 Columbus, OH MAJ
Brown & Caldwell 68-0442806 Columbus, OH MAJ
Dynotech 31-1319961 Columbus, OH MBE
Stantec Consulting Services, Inc. 11-2167170 Columbus, OH MAJ
These proposals were reviewed and ranked by a Professional Engineering Services Selection Committee in order to determine the consultant best qualified to provide the services for this project. The committee ranked the proposals on quality and feasibility. After careful consideration, the committee recommended that Stantec Consulting Services, Inc. be selected to provide the engineering services for this project for which the Division Administrator has concurred.
B. Contract Compliance No.: 11-2167170 | Expires: 01/07/2010 | MAJ
C. Emergency Designation: Emergency designation is not requested.
2. FISCAL IMPACT:
This ordinance authorizes the transfer $26,851.51 within the Sanitary B.A.B.s (Build America Bonds) Fund from funds made available from the November 2009 Bond Sale; to authorize expenditure of $1,526,851.51 from the Sanitary B.A.B.s (Build America Bonds) Fund, and to amend the 2009 Capital Improvement Budget.
Title
To authorize the Director of Public Utilities to enter into a professional engineering services agreement with Stantec Consulting Services Inc., for Plum Ridge Sewer System Inflow & Infiltration Remediation Project in order to comply with the consent order as contained in the Wet Weather Management Plan; to authorize the transfer and appropriation of $26,851.51 within the Sanitary B.A.B.s (Build America Bonds) Fund; to authorize expenditure of $1,526,851.51 from the Sanitary B.A.B.s (Build America Bonds) Fund, and to amend the 2009 Capital Improvement Budget, ($1,526,851.51)
Body
WHEREAS, this legislation authorizes the Director of Public Utilities to enter into an agreement with Stantec Consulting Services Inc., 1500 Lake Shore Drive, Suite 100 Columbus, Ohio 43204 in the amount of $1,526,851.51 for professional engineering services for the Plum Ridge Sewer System Inflow & Infiltration Remediation Project for the Division of Sewerage and Drainage; and
WHEREAS, the procurement was conducted in accordance with the Request For Proposals (RFP) process set forth in Section 329.14, Columbus City Codes, 1959; four proposals were received and the Division's Evaluation Committee selected Stantec Consulting Services Inc., from among the four firms; and
WHEREAS, it is necessary to authorize the transfer and appropriation of funds within the Sanitary B.A.B.s (Build America Bonds) Fund to provide sufficient funding for the aforementioned project expenditure; and
WHEREAS, it is necessary to authorize the expenditure of funds from the Sanitary B.A.B.s (Build America Bonds) Fund; and
WHEREAS, it is necessary to authorize an amendment to the 2009 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, the Division of Sewerage and Drainage, Department of Public Utilities is requesting that this Council authorize the Director of Public Utilities to enter into an agreement for professional engineering services Stantec Consulting Services Inc., for the Plum Ridge Sewer System Inflow & Infiltration Remediation Project for the Division of Sewerage and Drainage, to ensure the continued operation of vital Sanitary infrastructure for the City; and for the preservation of the public health, peace, property, and safety at the earliest practical date; Now, Therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Public Utilities be, and hereby is, authorized to enter into an agreement for professional engineering services with Stantec Consulting Services Inc., 1500 Lake Shore Drive, Suite 100 Columbus, Ohio 43204, in connection with the Plum Ridge Sewer System Inflow & Infiltration Remediation Project, in accordance with the terms and conditions as shown in the agreement on file in the office of the Division of Sewerage and Drainage.
Section 2. That the City Auditor is hereby authorized to transfer and appropriation of $26,851.51 within the Sanitary B.A.B.s (Build America Bonds) Fund from the Division of Sewerage and Drainage: Div. 60-05, Fund 668; Object Level Three 6676;
FROM:
Proj. No. | Proj. Name | OCA | Amount
650747-100000 | Fenway Court Sanitary Pump Station | 664747 | -$26,851.51
TO:
Proj. No. | Proj. Name | OCA | Amount
650405-100013| Plum Ridge Sewer System I&I Remediation Project | 613405 | $26,851.51
Section 3. That the 2009 Capital Improvements Budget Ordinance No. 0806-2009 is hereby amended as follows, to provide sufficient budget authority for the award of the agreement stated herein:
Project No. | Project Name | Current Authority | Revised Authority | (Change)
650405-100013| Plum Ridge Sewer System I&I Remediation Project | $1,500,000 | $1,526,852 | (+$26,852)
650747-100000 | Fenway Court Sanitary Pump Station | $45,000 | $18,148 | (-$26,852)
Section 4. That for the purpose of paying the cost of the professional engineering services contract, the expenditure of $1,526,851.51, or as much thereof as may be needed, is hereby authorized from the Voted Sanitary Sewer Bond Fund, Fund No. 668 | Division 60-05 | Project No. 650405-100013 | OCA Code 613405 | Object Level Three 6676.
Section 5. That the City Auditor is hereby authorized to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be made from a project by monies from more than one source.
Section 6. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
Section 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
Section 8. That said firm shall perform the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
Section 9. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.