Explanation
BACKGROUND: This ordinance authorizes the Board of Health to enter into three separate contracts with Access 2 Interpreters LLC for an amount not to exceed $200,000.00, Effectiff LLC for an amount not to exceed $80,000.00 and Sign Language USA Inc for an amount not to exceed $88,000.00, for language services, which includes document translation, in-person interpretation, telephone interpretation, and video interpretation for a total amount not to exceed $368,000.00. The Board of Health has a need to provide interpretation and translation services for persons with limited English proficiency who receive public health services from Columbus Public Health. These services will be provided at Columbus Public Health, located at 240 Parsons Avenue, and/or within the communities served by Columbus Public Health staff. The contract period for each contract is from April 1, 2024 through March 31, 2025.
This period will represent year 3 of a 5-year agreement with Access 2 Interpreters LLC and Effectiff LLC, established by Ordinances 0897-2022 and 0896-2022, respectively. The Board of Health retains the option to renew both contracts for 2 additional years, ending March 31, 2027.
This period also represents year 2 of a 5-year agreement with Sign Language USA Inc, established by Ordinance 1081-2023. The Board of Health retains the option to renew for 3 additional years, ending March 31, 2028.
The contract compliance number for Access 2 Interpreters LLC is CC010229.
The contract compliance number for Effectiff LLC is CC041262.
The contract compliance number for Sign Language USA Inc is CC024678.
FISCAL IMPACT: Expenditures to provide these services are budgeted in the 2024 Health Special Revenue Fund, Fund No. 2250, contingent upon passage of Ordinance 3012-2023. ($368,000.00)
Title
To authorize the Board of Health to enter into contract renewals with Access 2 Interpreters, LLC for document translation and in-person translation services, with Effectiff LLC for telephone interpretation services, and Sign Language USA Inc for video interpretation services; and to authorize a total expenditure of $368,000.00 from the Health Special Revenue Fund to pay the costs thereof. ($368,000.00)
Body
WHEREAS, the Board of Health has a need for language services for the Columbus Public Health Department located at 240 Parsons Avenue; and
WHEREAS, this is year 3 of a 5-year agreement with Access 2 Interpreters LLC established by Ordinance 0897-2022, and with Effectiff LLC established by Ordinance 0896-2022. This is year 2 of a 5-year agreement with Sign Language USA Inc established by Ordinance 1081-2023.
WHEREAS, Access 2 Interpreters LLC, Effectiff LLC, and Sign Language USA Inc have the expertise and resources required to provide these services to the clients of Columbus Public Health; and
WHEREAS, it has become necessary in the usual daily operation of the Board of Health to authorize Columbus Public Health to enter a contract with Access 2 Interpreters LLC, Effectiff LLC, and Sign Language USA Inc for language services; NOW THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Board of Health is hereby authorized to enter into three separate contract renewals with Access 2 Interpreters LLC for an amount not to exceed $200,000.00, Effectiff LLC for an amount not to exceed $80,000.00 and Sign Language USA Inc for an amount not to exceed $88,000.00, for language services, which includes document translation, in-person interpretation, telephone interpretation, and video interpretation for a total expenditure not to exceed $368,000.00, for the period of April 1, 2024 through March 31, 2025. The Board of Health retains the option to renew the contracts with Access 2 Interpreters LLC and Effectiff LLC for 2 additional years, ending March 31, 2027. The Board of Health retains the option to renew the contract with Sign Language USA Inc for 3 additional years, ending March 31, 2028.
SECTION 2. That the expenditure of $368,000.00 is hereby authorized from the Health Special Revenue Fund, Fund No. 2250, Department of Health, Division No. 5001, in object class 03 - Services, per the accounting codes in the attachment to this ordinance.
SECTION 3. That these contracts are in compliance with Chapter 329 of the Columbus City Codes.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance and to make any accounting changes necessary to ensure that this contract is properly accounted for and recorded accurately on the City's financial records.
SECTION 6. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.