Explanation
Background: This ordinance authorizes and directs the Director of the Department of Finance and Management to establish a purchase order with Software House International on behalf of the Franklin County Municipal Court for Microsoft Office 2003 software. This software is being acquired through a bid state term contract (0A02011 - Expiration 9/30/2006) that is available for the city's use. As a result, it is requested that the provisions of competitive bidding by waived.
The Franklin County Municipal Court Clerk's case management system, Courtview, used extensively by staff in both the Clerk and Judges organizations, employs Corel software to generate forms, reports and other documents. The Clerk has made the decision to begin to convert its case management system forms generator to use Microsoft Word, necessitating the acquisition of Microsoft Office 2003 software for the Court.
This company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
Contract Compliance: Software House International CC# 223009648 - Expiration 11/09/2007
Fiscal Impact: Funding for this purchase is available within the Franklin County Municipal Court's 2006 computer fund budget.
Emergency action is requested to allow the financial transaction to be posted in the city's accounting system as soon as possible. Up to date financial posting promotes accurate accounting and financial management.
Title
To authorize and direct the Director of the Department of Finance and Management to establish a purchase order with Software House International on behalf of the Franklin County Municipal Court for Microsoft Office 2003 software; to authorize the expenditure of $50,190 or so much as may be needed from the court computerization fund; to waive the competitive bidding provisions of the Columbus City Code; and to declare an emergency. ($50,190.00)
Body
WHEREAS, the Franklin County Municipal Court has a need to transition its office product software to Microsoft products and licenses; and
WHEREAS, a bid state term contract (0A02011) is available for the city's use with Software House International for the purchase of Microsoft Office 2003 software; and
WHEREAS, funding is available for this purchase within the Franklin County Municipal Court's 2006 computerization fund; and
WHEREAS, it is in the best interest of the city to waive competitive bidding and procure the needed licenses from Software House International; and
WHEREAS, an emergency exists in the daily operation of the Franklin County Municipal Court in that it is immediately necessary for the Director of the Department of Finance and Management to establish a purchase order with Software House International, to authorize the expenditure for the purchase Microsoft Office software, thereby preserving the public health, peace, property, safety and welfare; Now, Therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Finance and Management be and hereby is authorized to establish a purchase with Software House International on behalf of the Franklin County Municipal Court for the purchase of Microsoft Office 2003 software through the bid state term contract 0A02011.
SECTION 2. That the expenditure of $50,190, or so much as may be needed, be and hereby is authorized within the Franklin County Municipal Court, department number 2501, computerization fund, fund number 227, subfund number 001, oca 250340, object level 1 - 02, object level 2 - 2224, to pay the cost thereof.
SECTION 3. That in accordance with 329.27 of the Columbus City Code, this Council finds the best interest of the city is served by waiving, and does hereby waive Section 329.06 (Competitive Sealed Bidding) of the Columbus City Code.
SECTION 4. That for the reasons state in the preamble hereto, which is hereby made a part hereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves or vetoes the same.