Explanation
Background: This ordinance authorizes the Director of Finance and Management to enter into contract with 7 Star Industries and Phoenix Contracting, on behalf of the Recreation and Parks Department, for the purchase of seven (7) cargo containers. The amount being authorized by this ordinance is $109,407.25.
Ordinance 1331-2022 authorized the $78,959.25 on existing Auditor’s Certificate ACPR002276 for the purchase of storage containers for the Sports Section of Recreation and Parks. Additional funding, in the amount of $20,000.00, was budgeted through the Community Development Block Grant Coronavirus Relief (CDBG-CV) Program, in conjunction with the CARES Act and in accordance with the United States Department of Housing and Urban Development (HUD) 2020 Amended Annual Action Plan. This ordinance will provide the additional $10,448.00 in funding needed to complete these purchases from the Recreation and Parks Voted Bond Fund.
These cargo containers will be used for mobile recreation and sports programming at various parks and athletic complexes throughout the City of Columbus, allowing programs to maintain social distancing due to the COVID-19 public health emergency.
Vendor Bid/Proposal Submissions (ODI designation status):
Bids were advertised through Vendor Services, in accordance with City Code Section 329, by the City of Columbus Purchasing Office per RFQ022673. The following bids were received:
7 Star Industries:
Line 10: Five (5) office cargo containers: $21,907.00 per unit
Line 20: Two (2) storage cargo containers: $4,709.00 per unit
Phoenix Contracting:
Line 10: Five (5) office cargo containers: $19,997.85 per unit
Line 20: Two (2) storage cargo containers: $19,997.85 per unit
Principal Parties:
7 Star Industries LLC
PO BOX 2086
Eagle Lake, FL 33839
Steven Hasty, (813) 433-1112
Contract Compliance Number, Tax ID: 040250, 84-2658532
Contract Compliance Expiration Date: November 29, 2023
Phoenix Contracting LLC
9915 Smarty Jones Drive
Ruskin, FL 33573
Asad Yusupov, (813) 895-1216
Contract Compliance Number, Tax ID: 041919, 84-4139640
Contract Compliance Expiration Date: September 14, 2024
Benefits to the Public: The cargo containers will be used for mobile recreation and sports programming at various parks and athletic complexes, allowing for outdoor social distancing to prevent the spread of Covid-19.
Community Input Issues: The community has expressed the desire for well-kept and updated facilities through public workshops, social media, and direct contact with City staff.
Area(s) Affected: Citywide (99)
Master Plan Relation: This project will support the mission of the Recreation and Parks Master Plan by helping to ensure that sports programming remain safe and user friendly.
Fiscal Impact: $109,407.25 is budgeted and available from within the Recreation and Parks Voted Bond Fund 7702 and CDBG Fund 2248 to meet the financial obligations of these expenditures. An existing Auditor’s Certificate (ACPR002276), authorized by Ordinance 1331-2022 for the purchase of various Recreation and Parks equipment, will be used to fund $78,959.25 of these expenditures.
Title
To authorize the Director of Finance and Management to enter into contracts with 7 Star Industries and Phoenix Contracting, on behalf of the Recreation and Parks Department, for the purchase of cargo containers; to authorize the appropriation of $20,000.00 within the CDBG Fund 2248 in accordance with the 2020 HUD Amended Annual Action Plan; to authorize the transfer of $10,448.00 within the Recreation and Parks Voted Bond Fund; to authorize the amendment of the 2022 Capital Improvements Budget; and to authorize the expenditure of $109,407.25 from the Recreation and Parks Voted Bond Fund and CDBG Fund. ($109,407.25)
Body
WHEREAS, it is necessary to authorize the Director of Finance and Management to enter into contract with 7 Star Industries and Phoenix Contracting, on behalf of the Recreation and Parks Department, for the purchase of cargo containers to be used for mobile recreation and sports programming at various parks and athletic complexes throughout the City of Columbus, allowing programs to maintain social distancing due to the COVID-19 public health emergency; and
WHEREAS, funding is budgeted and available from within the Recreation and Parks Voted Bond Fund 7702 and CDBG Fund 2248 to meet the financial obligations of these expenditures; and
WHEREAS, the Purchasing Office has solicited competitive bids to acquire cargo containers for the Recreation and Parks Department in accordance with the relevant provisions of the Columbus City Code, Chapter 329; and
WHEREAS, it is necessary to authorize the appropriation of $20,000.00 within the CDBG Fund 2248 in accordance with the 2020 HUD Amended Annual Action Plan; and
WHEREAS, it is necessary to authorize the transfer of $10,448.00 within the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, it is necessary to authorize the amendment of the 2022 Capital Improvements Budget Ordinance 1896-2022 in order to provide sufficient budget authority for this and future projects; and
WHEREAS, it is necessary to authorize the expenditure of $109,407.25 from the Recreation and Parks Voted Bond Fund 7702 and CDBG Fund 2248; and
WHEREAS, it has become necessary in the usual daily operations of the Recreation and Parks Department in that it is necessary to authorize the Director of Finance and Management to enter into contract with 7 Star Industries and Phoenix Contracting, on behalf of the Recreation and Parks Department, for the purchase of cargo containers; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management is hereby authorized to enter into contracts with 7 Star Industries and Phoenix Contracting, on behalf of the Recreation and Parks Department, for the purchase of cargo containers.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That the appropriation of $20,000.00 is authorized within the CDBG Fund 2248 per the accounting codes in the attachment to this ordinance and in accordance with the 2020 HUD Amended Annual Action Plan.
SECTION 6. That the transfer of $10,448.00 or so much thereof as may be needed, is hereby authorized within the Recreation and Parks Voted Bond Fund 7702 per the account codes in the attachment to this ordinance.
SECTION 7. That the 2022 Capital Improvements Budget Ordinance 1896-2022 is hereby amended as follows in order to provide sufficient budget authority for this ordinance and future projects.
Fund / Project / Project Name / Current / Change / Amended
Fund 7702 / P514003-100000; Program Projects (Small) - Sports Misc. (Voted Carryover); $219,893 / ($10,448) / $209,445
Fund 7702; P514006-100000; Sports Equipment (Voted Carryover) / $0 / $10,448 / $10,448
SECTION 8. That the expenditure of $109,407.25 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Voted Bond Fund 7702 and CDBG Fund 2248 in object class 06 Capital Outlay per the accounting codes in the attachment to this ordinance. $78,959.25 is hereby authorized from an existing Auditor’s Certificate (ACPR002276), authorized by Ordinance 1331-2022 for the purchase of various Recreation and Parks equipment, to fund this expenditure.
SECTION 9. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.