Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to modify a contract on behalf of the Office of Construction Management with Feinknopf Macioce Schappa Architects for professional architectural and engineering consulting services for various city renovation projects. This serves as a blanket contract for renovations to city and building components, and plan review services. Ordinance No. 0510-2014, passed by City Council on March 26, 2014, authorized the original contract for professional architectural and engineering consulting services for various city renovation projects.
This modification authorizes additional funding for the blanket contract for renovations to city building and building components. A blanket contract is an efficient mechanism by which smaller renovation projects can be more efficiently scoped and bid. Actual construction projects designed under this contract come back to Council for authorization. It is practical and cost effective for ongoing coordination and planning to modify this contract with Feinknopf Macioce Schappa Architects. It would not be in the best interests of the city to go with another vendor at this time.
Emergency action is requested so that needed renovations within the city may be designed and/or assessed as quickly as possible.
Feinknopf Macioce Schappa Architects Contract Compliance No. 31-1284919, expiration date November 12, 2015.
Fiscal Impact: The cost of this contract is $150,000.00. This legislation authorizes the expenditure of $75,000.00 from the Construction Management Capital Improvement Fund and $75,000.00 from the Safety Voted Bond Fund, for a total expenditure of $150,000.00.
Title
To amend the 2014 Capital Improvement Fund; to authorize the City Auditor to transfer funds within the Construction Management Capital Improvement Fund and the Safety Voted Bond Fund; to authorize the Director of Finance and Management to modify a contract on behalf of the Office of Construction Management with Feinknopf Macioce Schappa Architects for professional architectural and engineering consulting services for various city renovation projects; to authorize the expenditure totaling $150,000.00 from the Construction Management Capital Improvement Fund and the Safety Voted Bond Fund; and to declare an emergency. ($150,000.00)
Body
WHEREAS, it is necessary to amend the 2014 Capital Improvement Budget and to transfer cash between projects within the Construction Management Capital Improvement Fund and the Safety Voted Bond Fund; and
WHEREAS, Ordinance No. 0510-2014, passed by City Council on March 26, 2014, authorized the original contract for professional architectural and engineering consulting services for various city renovation projects; and
WHEREAS, the Finance and Management Department, Office of Construction Management, desires to modify a contract with Feinknopf Macioce Schappa Architects for general architectural and engineering consulting services for various city renovation projects; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Finance and Management Director to modify a contract with Feinknopf Macioce Schappa Architects for professional architectural and engineering services for various necessary renovation projects within the city, so that needed renovations may be accomplished as quickly as possible; thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2014 Capital Improvement Budget be amended as follows:
Fund 733
Project Name| Project No.|Current Authority|Revised Authority|Difference
Facility Renovations-Staff Reimbursement (Unvoted Carryover) 570030-100102 $73,001|$0|($73,001)
Facility Renovations-Staff Reimbursement (Councilmanic SIT Supported) 570030-100102 $136,000|$134,001|($1,999)
Facility Renovations-Various (Unvoted Carryover) 570030-100120 $0|$73,001|$73,001
Facility Renovations-Various (Councilmanic SIT Supported) 570030-100120 $928,289|$930,288|$1,999
Fund 701
Project Name| Project No.|Current Authority|Revised Authority|Difference
Surveillance Cameras (Voted 2013 SIT Supported) 310003-100000 $632,399|$557,399|($75,000)
Professional Arch Srvs. (Voted 2013 SIT Supported) 310004-100000 $0|$75,000|$75,000
SECTION 2. That the City Auditor is hereby authorized and directed to transfer funding with the Construction Management Capital Improvement Fund as follows:
FROM:
Dept./Div.: 45-50| Fund: 733|Project Number 570030-100102|Project Name - Facility Renovations-Staff Reimbursement |OCA Code: 733302|OL3: 6681|Amount $75,000.00
TO:
Dept./Div.: 45-50| Fund: 733|Project Number 570030-100120|Project Name - Facility Renovations-Various |OCA Code: 733120|OL3: 6681|Amount $75,000.00
SECTION 3. That the City Auditor is hereby authorized and directed to transfer funding within the Safety Voted Bond Fund as follows:
FROM:
Dept./Div.: 30-01| Fund: 701| 310003-100000 | Surveillance Cameras |OCA Code: 701003|OL3: 6681|Amount $75,000.00
TO:
Dept./Div.: 30-01| Fund: 701| 310004-100000 | Professional Arch Srvs |OCA Code: 701004|OL3: 6681|Amount $75,000.00
SECTION 4. That Finance and Management Director is hereby authorized to modify a contract on behalf of the Office of Construction Management with Feinknopf Macioce Schappa Architects for professional architectural and engineering services for various necessary renovation projects within the City.
SECTION 5. That the expenditure of $150,000.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 4 , be and is hereby authorized and approved as follows:
Division: 45-50
Fund: 733
Project: 570030-100120
OCA Code: 733120
Object Level 1: 06
Object Level 3: 6681
Amount: $75,000.00
Division: 30-01
Fund: 701
Project: 310004-100000
OCA Code: 701004
Object Level 1: 06
Object Level 3: 6681
Amount: $75,000.00
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.