City of Columbus - File #: 1905-2006

• File #: 1905-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 10/19/2006
• In control: Safety Committee
• On agenda: 11/6/2006
• Final action: 11/9/2006
• Title: To authorize and direct the Director of Finance and Management to establish a purchase order with Horizon Chillicothe Telephone for the purchase and installation of one PBX telephone System for the Division of Police, 120 Marconi Blvd., to authorize the expenditure of $265,195.00 or so much thereof as may be needed from the Public Safety's Capital Improvement Fund, and to declare an emergency. ($265,190.00).

Date	Ver.	Action By	Action	Result
11/9/2006	1	CITY CLERK	Attest
11/8/2006	1	MAYOR	Signed
11/6/2006	1	Columbus City Council	Approved	Pass
11/6/2006	1	COUNCIL PRESIDENT	Signed
10/27/2006	1	Safety Drafter	Sent to Clerk's Office for Council
10/26/2006	1	Safety Drafter	Sent for Approval
10/26/2006	1	Auditor Reviewer	Reviewed and Approved
10/26/2006	1	CITY AUDITOR	Reviewed and Approved
10/26/2006	1	SAFETY DIRECTOR	Reviewed and Approved
10/26/2006	1	Safety Drafter	Sent for Approval
10/26/2006	1	CITY ATTORNEY	Reviewed and Approved
10/25/2006	1	Finance Reviewer	Reviewed and Approved
10/25/2006	1	Finance Reviewer	Reviewed and Approved
10/25/2006	1	FINANCE DIRECTOR	Reviewed and Approved
10/24/2006	1	Safety Drafter	Sent for Approval
10/24/2006	1	EBOCO Reviewer	Reviewed and Approved
10/24/2006	1	ODI DIRECTOR	Reviewed and Approved
10/24/2006	1	Safety Drafter	Sent for Approval
10/23/2006	1	Finance Drafter	Sent for Approval
10/23/2006	1	Finance Drafter	Sent for Approval
10/23/2006	1	Safety Drafter	Sent for Approval
10/19/2006	1	Safety Drafter	Sent for Approval

Explanation

BACKGROUND:                                                                                                                               

To authorize and direct the Director of Finance and Management, on behalf of the Division of Support Services, to establish a purchase order with Horizon Chillicothe Telephone, for the purchase and installation of one PBX telephone system.  This new system will be replacing the existing AT&T Meridian Centrex, NEC and Comdial Systems at the Division of Police Headquarters, 120 Marconi Blvd.

Bid Information:  The Purchasing Office advertised and solicited competitive bids in

accordance with the Columbus City Code; Section 329.06(a) bid SA002180JY.  Three

bids were received. 

1.  NEC Unified Solutions, at $258,025.49, not compliant.

2.  Horizon Chillicothe Telephone, at $265,195.00; compliant

3.  Black Box Network Services, $313,420.00; compliant

***Horizon Chillicothe Telephone was the best bid.

Contract Compliance Inc:  Horizon Chillicothe Telephone # 314147310

Emergency Designation:  Emergency designation is requested to ensure the

continued reliability of the Police Telephone Communication Systems.

FISCAL IMPACT:

Funding for this expenditure is available in the Public Safety's Capital Improvement Fund.

Title

To authorize and direct the Director of Finance and Management to establish a purchase order with Horizon Chillicothe Telephone for the purchase and installation of one PBX telephone System for the Division of Police, 120 Marconi Blvd., to authorize the expenditure of  $265,195.00 or so much thereof as may be needed from the Public Safety's Capital Improvement Fund, and to declare an emergency.  ($265,190.00).

Body

WHEREAS, the responsibility of the Police Telephone Communications Systems will continue to be that of the Department of Public Safety, Division of Support Services; and,

WHEREAS, the Division of Support Services has a need to establish a purchase order with Horizon Chillicothe Telephone for the purchase and installation of one PBX Telephone System; and,

WHEREAS, Horizon Chillicothe Telephone submitted the best bid; and,

WHEREAS, reliable telephone communications is an absolute necessity for the Division of Police to stay in continuous operation; thereby protecting the lives and property of the Citizens of the City of Columbus; and,

WHEREAS, an emergency exists in the usual daily operations of the Department of Public Safety, Division of Communications in that it is immediately necessary to establish a purchase order for the purchase and installation of one PBX telephone System for the Division of Police, 120 Marconi Blvd, in order to preserve the public peace, health, safety and welfare; now, therefore,

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS

Section 1.  That the Director of Finance and Management be and hereby authorized to establish a purchase order with Horizon Chillicothe Telephone for the purchase and installation of a  PBX Telephone System for the Division of Police, 120 Marconi Blvd.

Section 2.  That this agreement is made in accordance with the Columbus City Code, Section 329.06(a).

Section 3.  That for the purpose stated in Section 1 hereof, the expenditure of  $265,195.00 or so much thereof as may be needed, is hereby authorized from:

Division 30-02/ Fund 701/Obj level 3, 6644/Project Number 320001/ OCA Code 642629/ Amount $265,195.00

Section 4.  That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.