Explanation
BACKGROUND: This legislation authorizes the Director of Finance and Management to enter into a contract on behalf of the Office of Construction Management with Messer Construction Company for renovation for the Fairwood vehicle maintenance facility, 1250 Fairwood Avenue.
The work shall include upgrades to the existing vehicle maintenance area, HVAC and electrical systems and upgrades to the indoor truck parking bay and existing vehicle storage area. The upgrades are necessary to meet code requirements and to allow for compressed natural gas vehicle maintenance within this facility. The scope of the project includes, but is not limited to, additional ventilation fans, methane sensor system, and control work.
Formal bids were solicited and two companies submitted bids on April 20, 2011 as follows (1 ^MBE, 0 FBE):
Messer Construction $560,000.00
^Williamson Builders $592,549.00
The Office of Construction Management recommends the bid award be made to the most responsive and responsible bidder, Messer Construction Company.
Emergency action is necessary so installation of the additional ventilation system can begin quickly, thereby, permitting currently owned compressed natural gas fueled City vehicles and those soon to be acquired, to be safely serviced and maintained appropriately within the vehicle maintenance facility.
Messer Construction Co. Contract Compliance No. 31-0740877; expiration date July 12, 2012.
This company is not debarred according to the Federal Excluded Parties Listing or prohibited from being awarded a contract according to the Auditor of State's Unresolved Finding for recovery search.
Fiscal Impact: The cost of this contract is $560,000.00. This ordinance authorizes the transfer of $560,000.00 between projects within the Department of Public Utilities Sanitary B.A.B.'s (Build America Bonds) Fund. This legislation amends the 2011 Capital Improvement Budget to establish sufficient budget authority to cover the expenditure upon passage of this ordinance.
Title
To amend the 2011 Capital Improvement Budget; to authorize the City Auditor to transfer $560,000.00 between projects within the Department of Public Utilities Sanitary B.A.B.'s (Build America Bonds) Fund; to authorize the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Messer Construction Company for renovation for the Fairwood vehicle maintenance facility, 1250 Fairwood Avenue; to authorize the expenditure of $560,000.00 from the Department of Public Utilities Sanitary B.A.B.'s (Build America Bonds) Fund; and to declare an emergency. ($560,000.00)
Body
WHEREAS, it is necessary to amend the 2011 Capital Improvements Budget and transfer cash between projects within the Department of Public Utilities Sanitary B.A.B.'s (Build America Bonds) Fund, to provide sufficient funds in the appropriate project area for this expense; and
WHEREAS, it is necessary for renovation for the Fairwood vehicle maintenance facility, 1250 Fairwood Avenue to occur; and
WHEREAS, Messer Construction Company is the most responsive, responsible, and best bidder for said renovation; and
WHEREAS, an emergency exists in the usual daily operation of the Department Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Finance and Management Director to enter into a contract with Messer Construction Company for renovation of the Fairwood vehicle maintenance facility, 1250 Fairwood Avenue, can occur thereby permitting the currently owned compressed natural gas fueled City vehicles, and those soon to be acquired, to be safely serviced and maintained appropriately within the vehicle maintenance facility, now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2011 Capital Improvement Budget is hereby amended as follows:
Fund 668
Project No.| Project Name| Current Authority| Revised Authority| Difference
650351-100001 | Wastewater Treatment Facility Contingency $818,406 | $258,406 | ($560,000)
650510-100033 | Fairwood Vehicle Maintenance Facility Improvements $0 |$560,000 | $560,000
SECTION 2. That the City Auditor is hereby authorized to transfer funds within the Department of Public Utilities Sanitary B.A.B.'s (Build America Bonds) Fund as follows:
FROM:
Dept/Div: 60-05| Fund: 668|Project Number 650351-100001|Project Name - Wastewater Treatment Facility Contingency |OCA Code: 664351|OL3: 6630 |Amount $560,000.00
TO:
Dept/Div: 60-05| Fund: 668|Project Number 650510-100033|Project Name - Fairwood Vehicle Maintenance Facility Improvements |OCA Code: 685133 |OL3: 6630 |Amount $560,000.00
SECTION 3. That the Finance and Management Director is hereby authorized and directed to enter into a contract on behalf of the Office of Construction Management with Messer Construction Company for renovation for the Fairwood vehicle maintenance facility, 1250 Fairwood Avenue.
SECTION 4. That the expenditure of $560,000.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 3, be and is hereby authorized and approved as follows:
Division: 60-05
Fund: 668
Project: 650510-100033
OCA Code: 685133
Object Level: 06
Object Level 3: 6630
Amount $560,000.00
SECTION 5. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 6. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 8. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.