Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Schorr Architects, Inc for professional architectural and engineering consulting services for various City renovation projects. This would serve as a blanket contract for renovations to City building and building components.
The Office of Construction Management solicited Requests for Statements of Qualifications, due on April 20, 2011. The City received twenty (20) proposals from the following firms(3 *MBE, 1 + FBE, 1 ^AS1): Bird Houk, MA Architects, SHP, *Harris Design, Schorr Architects Inc, *HKI Associates, CDM, MS Consultants Inc, Shremshock Architects Inc, Beradi+Partners, Design Group, JL Bender Inc, X-CEL Engineering LLC, Phillip Markwood Architects Inc, Braun Steidl, ^CTL Engineering, Feinknopf Macioce Schappa Architects, Heapy Engineering, *Dynamix Engineering, and +Hardlines Design Company.
As bid, this contract may be requested to be modified as additional projects and resources are identified over time. Establishing a blanket contract is an efficient mechanism by which smaller renovation projects can be scoped and bid. Actual construction projects designed under this contract come back to Council for authorization.
Emergency action is requested so that needed renovations within the City may be accomplished as quickly as possible.
Schorr Architects Contract Compliance No. 03-0499713; expiration date February 9, 2013.
Fiscal Impact: This ordinance authorizes the expenditure of $200,000.00 from the Construction Management Capital Improvement Fund. As well, the Department of Public Safety is adding $250,000.00 to this contract. In order to spend these funds, it is necessary to authorize transfers between projects in the Construction Management Capital Improvement Fund and the Safety Capital Improvement Fund and to amend the 2011 Capital Improvement Budget. Funds are also available per Ordinance No. 0633-2009, which authorized funds for facility renovation projects for the Department of Public Service. A previously established Auditors Certificate (AC030252-001) is included in the amount of $25,000.00.
Title
To amend the 2011 Capital Improvement Budget; to authorize transfers between projects in the Construction Management Capital Improvement Fund and the Safety Capital Improvement Fund; to authorize the Director of Finance and Management to enter into a contract on behalf of the Office of Construction Management with Schorr Architects, Inc for professional architectural and engineering consulting services for various City renovation projects; to authorize the expenditure totaling $450,000.00 from the Construction Management Capital Improvement Fund and the Safety Capital Improvement Fund; to authorize the expenditure of $25,000.00 from an Auditor's Certificate established previously for the Department of Public Service Facility Renovation projects; and to declare an emergency. ($475,000.00)
Body
WHEREAS, it is necessary to amend the 2011 Capital Improvement Budget, Ordinance No. 0266-2011, and transfer cash between projects in the Construction Management Capital Improvement Fund and the Safety Capital Improvement Fund; and
WHEREAS, Auditor's Certificate AC030252-001, authorizing the expenditure of funds is available for the purpose of professional architectural and engineering consulting services for various City renovation projects for the City of Columbus, Department of Public Service; and
WHEREAS, the Finance and Management Department, Office of Construction Management, desires to contract with a professional services company for general architectural and engineering consulting services for various City renovation projects; and
WHEREAS, the Finance and Management Department advertised Requests for Statements of Qualifications (RFSQs) on March 15, 2011; and
WHEREAS, a five-person committee recommended Schorr Architects, Inc. for professional architectural and consulting engineering services; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Finance and Management Director to enter into a contract with Schorr Architects, Inc. for professional architectural and engineering consulting services for various necessary renovation projects within the City may be accomplished as quickly as possible, now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2011 Capital Improvement Budget be amended as follows to facilitate the expenditures below:
Fund 733
Project Name| Project No.|Current Authority|Revised Authority|Difference
City Hall Renovation 570031-100000 (Unvoted Carryover) $19,981|$7,456|($12,525)
City Hall Ceiling Renovations 570031-100128 (Unvoted Carryover ) $7,007|$0|($7,007)
1393 E Broad St Renovations 570032-100000 (Unvoted Carryover) $4,701|$0|($4,701)
Municipal Court Professional Services 570043-100008 (Unvoted Carryover) $1,500|$733|$($767)
Architectural & Engineering Various 570030-100204 (Unvoted Carryover) $25,000|$50,000|$25,000
Fund 701
Project Name| Project No.|Current Authority|Revised Authority|Difference
Police Property Room /Crime Lab 330033-100000 | $1,393,982|$1,143,982|($250,000)
Professional Arch Svcs 310004-100000 | $350,000| $600,000 |$250,000
SECTION 2. That the City Auditor is hereby authorized and directed to transfer funding within the Construction Management Capital Improvement Fund as follows:
FROM:
Dept/Div: 45-27| Fund: 733|Project Number 570031-100000|Project Name - City Hall Renovation |OCA Code: 733000|OL3: 6681|Amount $12,525.00
Dept/Div: 45-27| Fund: 733|Project Number 570031-100128 |Project Name - City Hall Ceiling Renovations |OCA Code: 731128|OL3: 6681|Amount $7,007.00
Dept/Div: 45-27| Fund: 733|Project Number 570032-100000|Project Name -1393 E Broad St Renovations |OCA Code: 733000|OL3: 6681|Amount $4,701.00
Dept/Div: 45-27| Fund: 733|Project Number 570043-100008|Project Name - Municipal Court Professional Services |OCA Code: 734308|OL3: 6681|Amount $767.00
TO:
Dept/Div: 45-27| Fund: 733|Project Number 570030-100204|Project Name - Architectural & Engineering Various| OCA Code: 733204|OL3: 6620|Amount $25,000.00
SECTION 3. That the City Auditor is hereby authorized and directed to transfer funding within the Safety Voted Bond Funds as follows:
FROM:
Dept/Div: 30-03| Fund: 701|Project Number 330033-100000|Project Name - Police Property Room/Crime Lab|OCA Code: 701033|OL3: 6681|Amount $250,000.00
TO:
Dept/Div: 30-03| Fund: 701|Project Number 310004-100000|Project Name - Professional Arch Svcs| OCA Code: 701004|OL3: 6620|Amount $250,000.00
SECTION 4. That the Finance and Management Director is hereby authorized to enter into a contract on behalf of the Office of Construction Management with Schorr Architects, Inc. for professional architectural and engineering consulting services for various renovation projects.
SECTION 5. That the expenditure of $450,000.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 4, be and is hereby authorized and approved as follows:
Division: 45-27
Fund: 733
Project: 570030-100204
OCA Code: 733204
Object Level 1: 06
Object Level 3: 6681
Amount: $50,000.00
Division: 45-50
Fund: 707
Project: 570030-100204
OCA Code: 773204
Object Level: 06
Object Level 3: 6681
Amount $150,000.00
Division: 30-03
Fund: 701
Project: 310004-100000
OCA Code: 701004
Object Level: 06
Object Level 3: 6681
Amount $250,000.00
SECTION 6. That for the purpose of paying the cost of this contract, the sum of $25,000.00 is authorized to be expended from a previously established Auditor's Certificate, AC030252-001, established for facility renovation needs of the Department of Public Service.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 9. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.