Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with Conie Construction Company, in the amount of $436,203.60; to encumber funds for the Design and Construction Division for inspection, testing, and prevailing wage coordination services in the amount of $66,930.00; all in connection with the Olentangy Boulevard/Amazon Place Stormwater Systems Improvements Project.
This project will mitigate street and yard flooding within the following areas in Clintonville: between Rustic Place and Nottingham Road, between Amazon Place and Webster Park and on Milton Avenue between Amazon Place and Webster Park.
2. CONSTRUCTION CONTRACT AWARD: The Director of Public Utilities publicly opened nine (9) bids on November 10, 2010. These bids were received from: Conie Construction Company - $436,203.60; Eramo & Sons - $454,812.00; Danbert - $468,097.20; Elite Excavating - $475,153.20; Double Z Construction - $486,002.16; Nickolas Savko & Sons - $494,082.00; Darby Creek - $590,801.71; Trucco Construction - $600.038.40 and Columbus Asphalt - $604,725.30.
The lowest and best bid was received from Conie Construction Company for $436,203.60. Additional information regarding each bidder, description of work, contract timeframe, detailed amounts and sub-contractors can be found on the attached Legislation Information Form.
Contract Compliance Information: 31-0800904, expires 11/16/12, Majority
3. FISCAL IMPACT: Funding for storm sewers is available by transferring cancelled funds from finished projects within the Storm Sewer Bonds Fund. An amendment to the 2010 Capital Improvements Budget is necessary to have sufficient authority for this project. Authority will be created in the appropriate project based upon the monies transferred from cancellations from finished projects.
Emeergency legislation is being requested so that construction can commence at the earliest time possible and that there be no interruptions in the project or the timelines.
Title
To authorize the Director of Public Utilities to execute a construction contract with Conie Construction Company; for the Olentangy Boulevard/Amazon Place Stormwater Systems Improvements Project, to provide for payment of inspection, material testing and prevailing wage coordination services to the Design and Construction Division; to authorize the transfer and expenditure of $503,133.60 within the Storm Sewer Bonds Fund; to amend the 2010 Capital Improvements Budget for the Division of Sewerage and Drainage and to declare an emergency. ($503,133.60)
Body
WHEREAS, nine (9) bid proposals were received and publicly opened in the offices of the Director of Public Utilities on November 10, 2010 for the construction of the Olentangy Boulevard/Amazon Place Stormwater Systems Improvements Project; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to award and execute a construction contract and to encumber and expend funds to provide for payment of inspection, testing and prevailing wage coordination services costs associated with the Olentangy Boulevard/Amazon Place Stormwater Systems Improvements Project; and
WHEREAS, it is necessary to mitigate street and yard flooding within the following areas in Clintonville: between Rustic Place and Nottingham Road, between Amazon Place and Webster Park and on Milton Avenue between Amazon Place and Webster Park; and
WHEREAS, it is necessary for this Council to authorize the City Auditor to transfer funds within the Storm Sewer Bonds Fund to provide funds in the appropriate project for these expenditures; and
WHEREAS, it is necessary to authorize the expenditure of funds from the Storm Sewer Bonds Fund for aforementioned project; and
WHEREAS, it is necessary to authorize an amendment to the 2010 Capital Improvements Budget for purposes of providing sufficient authority in the appropriate project for these expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, in that it is immediately necessary to enter into contract with Conie Construction for the immediate preservation of the public health, peace, property and safety; now, therefore
,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be, and hereby is, authorized to award and execute a contract for construction of the Olentangy Boulevard/Amazon Place Stormwater Systems Improvements Project with the lowest and best bidder, Conie Construction Company, 1340 Windsor Avenue.; Columbus, Ohio 43211; in the amount of $436,203.60 in accordance with the terms and conditions of the contract on file in the Office of the Division of Sewerage and Drainage; and to obtain the necessary inspection, testing and prevailing wage coordination services from the Transportation Division; and to pay up to a maximum amount of $66,930.00.
SECTION 2. That the City Auditor be and is hereby authorized to transfer $503,133.60 within the Division of Sewerage and Drainage, Division No. 60-15, Storm Sewer Bonds Fund, Fund No. 685, Object Level One-06, Object Level Three-6621 as follows:
TRANSFER FROM:
Fund No. / Project No. / Project Name / OCA Code / Amount
685 / 610722-100000 / Iuka Park SSI / 685722 / $227,346.96
685 / 610824-100000 / Dry Run Flood Routing @ Valleyview / 685824 / $63,739.52
685 / 611004-100000 / Huntington Park / 681004 / $212,047.12
TRANSFER TO:
Fund No. / Project No. / Project Name / OCA Code / Amount
685 / 610738-100000 / Olentangy Boulevard/Amazon Place SSI / 685738 / $503,133.60
SECTION 3. That the 2010 Capital Improvement Budget, Ordinance 0564-2010 is hereby amended as follows:
Division of Sewerage and Drainage, Division 60-15:
Fund No. / Project No. / Project Name / Current Authority / Revised Authority / Change
685 / 610738-100000 / Olentangy Boulevard/Amazon Place SSI / $0 / $503,134 / +$503,134 (establish authority for cancellation)
SECTION 4. That for the purpose of paying the cost of the construction contract, the cost of inspection, testing and prevailing wage coordination services, the following expenditure, or as much thereof as may be needed is hereby authorized as follows: Division 60-15, Storm Sewer Bond Fund No. 685, Project 610738-100000, Object Level Three 6621, OCA Code 685738, Amount $503,133.60.
SECTION 5. That the said construction company shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 9. That for the reasons stated in the preamble hereto, where is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure, which shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.