Explanation
Background: In 2006, the Division of Police Helicopter Unit was granted funding through Franklin County Office of Homeland Security and Justice Programs for the purchase of a newer, tactical mapping system (ORD 0029-2006). The City of Columbus and Franklin County entered into an Intergovernmental Agreement to enable this type of purchase (ORD 1917-2005). The current mapping system was originally purchased to replace an outdated mapping system, due to growth in city size and population. The current mapping system operates off of satellite GPS for the entire State of Ohio, allowing the airman to plot exact address or cross-street heading, direction of travel, travel time, and provides area landmarks. Due to rapid developments in mapping technology, the six (6) LE-3000 systems purchased from AeroComputers, Inc., in 2006 are no longer in production. Consequently, the Division of Police seeks to purchase upgrades for each of the current LE-3000 systems. The Division needs to make this system upgrade prior to the expiration of equipment life cycle/serviceability, beginning with the purchase of two (2) LE-5000 system upgrades in 2008. Additionally, the LE-5000 upgrade includes a faster processor, and will allow Sprint modem access to PatrolView and other web based Division applications and operating systems, without requiring CAD or other Division software installation. This upgrade will provide the Helicopter Unit with current, serviceable systems, which will ultimately decrease the City's response time to pending citizen service calls.
Bid Information: AeroComputers, Inc. has agreed to hold June 2008 pricing, per Quote 1975 2170, received on 8/26/2008. This tactical mapping system is proprietary; therefore, this purchase will be made in accordance with sole source procurement.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
Contract Compliance Number: 77-0376839, Expires 11/29/2009
FISCAL IMPACT: This ordinance authorizes the expenditure of $75,772.00 from the Law Enforcement Contraband Seizure Fund for the purchase of new tactical mapping systems. There is no impact to the General Fund.
Title
To authorize and direct the Finance and Management Director to enter into contract with AeroComputers, Inc., for the purchase of two (2) LE-5000 tactical mapping system upgrades in accordance with the provisions of sole source procurement; and to authorize the expenditure of $75,772.00 from the Law Enforcement Contraband Seizure Fund. ($75,772.00)
Body
WHEREAS, the Division of Police Helicopter Unit has a need to upgrade existing tactical mapping systems purchased in 2006, prior to the expiration of equipment life cycle/serviceability; and
WHEREAS, AeroComputers, Inc., is a sole source supplier of this tactical mapping equipment, and
WHEREAS, AeroComputers, Inc, has provided a written quote for the purchase of this tactical mapping equipment, and
WHEREAS, it is in the best interest of the City to enter into this contract in accordance with provisions of Section 329.07 (e) (Sole Source) of the Columbus City Codes, 1959; now therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized and directed to enter into contract with AeroComputers, Inc. for the acquisition of two (2), proprietary tactical mapping system upgrades.
SECTION 2. That the expenditure of $75,772.00, or so much thereof as may be needed, be and the same is hereby authorized as follows:
DIV 30-03 | FUND 219 | OBJ LEVEL (1) 06 | OBJ LEVEL (3) 6643 | SUBFUND 016 | OCA 300988 |
SECTION 3. That said contract shall be awarded in accordance with provisions of Section 329.07 (e) (Sole Source) of the Columbus City Code, 1959.
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.