Explanation
Background: The Transportation Division is in need of four (4) solar-powered message boards. These message boards are necessary for daily operations and are critical to the Division's mission by providing the motoring public important traffic and roadway information. These message boards will be purchased per the terms of a citywide contract established by the Purchasing Office with the Paul Peterson Company, BPINF 12F. These message boards will enhance the Division's equipment inventory and replace older message boards that are at the end of their serviceable lives.
The base cost of the message boards is $29,628.00. Total cost for all message boards is $118,512.00.
Emergency action is requested to that the message boards will be available for immediate use for street maintenance and traffic operations and to promote worksite information and employee safety.
Fiscal Impact: The Transportation Division budgeted $3.17 million in the 2004 Capital Improvements Budget for street equipment. These funds have either all been expended or encumbered for existing purchases of street equipment. This ordinance authorizes an expenditure of $118,512.00. Therefore, this ordinance authorizes a transfer of funds within the Transportation Division's 2004 Capital Improvement Budget in the 1995, 1999 Voted Streets and Highways Fund from the Facilities project to the Street Equipment project.
This ordinance amends the 2004 Capital Improvements Budget to allow for this expenditure. The Street Equipment project is being increased by $118,512.00 from $4,501,329.00 to $4,619,841.00 with a corresponding decrease in the amount budgeted for division Facility improvements.
Title
To amend the 2004 Capital Improvements Budget; to authorize the City Auditor to transfer of $118,512.00 between projects within the 1995, 1999 Voted Streets and Highways Fund; to authorize the Finance Director to establish a purchase order with the Paul Peterson Company for the purchase of four solar-powered message boards for the Transportation Division in accordance with the terms and conditions of a city-wide term contract; to authorize the expenditure of $118,512.00 from 1995, 1999 Voted Streets and Highways Fund, and to declare an emergency. ($118,512.00)
Body
WHEREAS, the Transportation Division is responsible for safety of the motoring public; and
WHEREAS, the Purchasing Office has established a city-wide term contract with the Paul Peterson Company for the purchase of solar-powered message boards, BPINF 12F; and
WHEREAS, the Transportation Division is in need of four solar-powered message boards to perform required maintenance activities; and
WHEREAS, funds are budgeted and available in the 1995, 1999 Voted Streets and Highways Fund for this expense; and
WHEREAS, an emergency exists in the usual daily operations of the Transportation Division in that it is immediately necessary to purchase said equipment, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2004 Capital Improvements Budget be and hereby is amended as follows:
Public Service / Transportation 59-09
Project / Current CIB amount / Amendment Amount / CIB amount as Amended
Street Equipment / $4,501,329 / $118,512 / $4,619,841
Facilities / $1,316,171 / ($118,512) / $1,197,659
SECTION 2. That the transfer of $118,512.00 between projects within Fund 704, the 1995, 1999 Voted Streets and Highways Fund, Department No. 59-09, Transportation Division, be and hereby is authorized as follows:
TRANSFER FROM:
Project Number / Project / Object Level 01/03 Codes / OCA Code
590127 / Spring Sandusky Interchange - OTMP / 06/6600 / 644385
Total Transfer From: $118,512.00
TRANSFER TO:
Project Number / Project / Object Level 01/03 Codes / OCA Code
530020 / Street Equipment / 06/6631/ 644385
Total Transfer To: $118,512.00
SECTION 3. That the Finance Director be and hereby is directed to establish a purchase order with the Paul Peterson Company for the purchase of four solar powered message boards in an amount not to exceed $118,512.00, in accordance with the terms and conditions of city wide universal term contract BPINF 12F on file in the Purchasing Office.
SECTION 4. That the sum of $118,512.00, or so much thereof as may be needed, be and hereby is authorized to be expended from Fund 704, the 1995, 1999 Voted Streets and Highways Fund, Department No. 59-09, Transportation Division, Object Level One Code 6651, OCA Code 644385 and Project 530020.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.