Explanation
BACKGROUND: The Division of Police, Department of Public Safety, needs to purchase workstation cubicles for the Crimes Against Persons Bureau. Currently there is not sufficient desk area/arrangement for all detectives to have a work area in the sixth floor, Robbery Squad.
Bid Information: A formal bid, Solicitation No. SA003077 was opened on October 30, 2008. Bids were received from the following vendors:
Commercial Works Inc. $42,033.19 MBE
King Business Interiors Inc. $56,130.15 FBE
Corporate Interiors Concepts $57,168.24 FBE
After review of the bids, the Division of Police recommends acceptance of the bid submitted by King Business Interiors Inc. based on their bid meeting all specifications. The low bidder, Commercial Works Inc., did not meet specifications. Commercial Works bid open workstations instead of cubicles, which were requested in the specifications. Cubicles are preferred by the detectives so that the office space can be enclosed when completing their work.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
Emergency Designation: Emergency legislation is requested to expedite the process of the award so the items may be purchased as soon as possible.
Contract Compliance Number: King Business Interiors Inc. - 31-1624533, expires 12/17/2009
FISCAL IMPACT: This ordinance authorizes an expenditure of $56,130.15 from the Law Enforcement Drug Seizure Fund for the purchase of workstation cubicles for the Division of Police. Therefore, there is no impact on the General Fund.
Title
To authorize and direct the Finance and Management Director to enter into a contract with King Business Interiors Inc., for the Division of Police to purchase workstation cubicles, to authorize the expenditure of $56,130.15 from the Law Enforcement Drug Seizure Fund, and to declare an emergency. ($56,130.15)
Body
WHEREAS, the Division of Police needs to purchase workstation cubicles for the Crimes Against Persons Bureau; and
WHEREAS, a formal bid, Solicitation SA003077 Furniture, was received by the Purchasing Office on October 30, 2008; and
WHEREAS, King Business Interiors Inc. submitted the lowest, most responsive, responsible, and best bid meeting all specifications; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to purchase workstation cubicles for the Crimes Against Persons Bureau thereby preserving the public peace, property, health, safety and welfare; now therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized and directed to enter into a contract with King Business Interiors Inc. for the purchase of workstation cubicles for the Division of Police, Department of Public Safety.
SECTION 2. That the expenditure of $56,130.15, or so much thereof as may be needed, is hereby authorized as follows:
DIV 30-03 | FUND 219 | OBJ LEVEL (1) 02 | OBJ LEVEL (3) 2140 | OCA 301838
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.