Explanation
1. BACKGROUND
The Department of Public Service, Division of Refuse Collection, utilizes 300-gallon, 96-gallon and 64-gallon refuse containers and other types as-needed, in its mechanized collection system for residential trash collection. The Division also requires replacement parts for containers that are not covered by warranties.
This legislation appropriates and authorizes the expenditure of up to $41,000.00 and authorizes the Finance and Management Director to enter into a contract with Best Equipment Co. for the purchase of replacement parts.
2. CONTRACT COMPLIANCE
The contract compliance number for Best Equipment Co. is CC007016 and expires 4/3/2028.
3. FISCAL IMPACT
This legislation appropriates and authorizes the expenditure of up to $41,000.00 within the General Permanent Improvement Fund, Fund 7748 for the purchase of container replacement parts.
4. BID WAIVER
A waiver of competitive bidding, in accordance with relevant provisions of Chapter 329 of the Columbus City Codes, is requested. It has been difficult to source the needed parts. To avoid lengthy delays in acquiring said parts and risking containers being removed from service, it is in the City's best interest to proceed with this ordinance via a bid waiver. Documentation for the requested bid waiver is attached to this ordinance.
5. EMERGENCY DESIGNATION
Emergency designation is requested to prevent the supply of containers and parts from being depleted to ensure the continued delivery of refuse collection services to all residents and to maintain the efficient delivery of a valuable public service.
Title
To appropriate and authorize the expenditure of up to $41,000.00 from the General Permanent Improvement Fund; to authorize the Director of Finance and Management to enter into a contract with Best Equipment Co. Inc. for the purchase of replacement parts; and to declare an emergency. ($41,000.00)
Body
WHEREAS, the Department of Public Service, Division of Refuse Collection, utilizes 300-gallon, 96-gallon and 64-gallon refuse containers, and other types as-needed, in its mechanized collection system for residential trash collection; and
WHEREAS, the Division also requires replacement parts for containers that are not covered by warranties; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Service to authorize the Director of Finance and Management to enter into a contract with Best Equipment Co. for the purchase of replacement parts; and
WHEREAS, an appropriation is needed to cover the costs of these replacement parts; and
WHEREAS, a waiver of the relevant provisions of Columbus City Codes relating to competitive bidding is hereby authorized; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, Division of Refuse Collection, in that it is immediately necessary to authorize the Director of Finance and Management to establish purchase orders for the purchase of refuse collection containers and parts in order to prevent an interruption in the supply of containers and replacement parts that are necessary to ensure the continued delivery of trash collection service to all residents, all for the immediate preservation of the public health, peace, property, safety and welfare; and now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and hereby is authorized to enter into a contract with Best Equipment Co. Inc. for the purchase of replacement parts.
SECTION 2. That the appropriation of $41,000.00, or so much thereof as may be needed, is hereby authorized in Fund 7748, Dept.-Div 5902 (Refuse Collection), Project P520757-100000 (Refuse Collection Container), in object class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 3. That the expenditure of $41,000.00, or so much thereof as may be needed, is hereby authorized in Fund 7748, Dept.-Div 5902 (Refuse Collection), Project P520757-100000 (Refuse Collection Container), in object class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 4. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That this ordinance is submitted in accordance with the bid waiver provisions of Section 329 of Columbus City Codes and City Council does hereby waive the competitive bidding requirements under the Columbus City Codes.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.