Explanation
BACKGROUND:
The Department of Technology's Metronet Services provides data connectivity that supports various business functions and allows all city agencies and departments to communicate. Currently, the Department of Technology has a need to provide wireless network access throughout the City. The wireless network will provide secure employee network access without the need to be physically connected to a wired data connection point. The wireless network will also allow secure guest Internet access to vendors, visitors, and business partners for business continuity while performing work at City facilities.
This service offering is necessary to provide the City with the ability to conduct business with outside entities that need VPN access to their business while working on City contracts at a City facility, on-site vendor demos, and Internet access for guests. In addition, the deployment of the wireless network will promote the ability of mobile workers to perform cross departmental projects without the need for temporary network equipment deployment . This Legislation will allow for the set-up of the hardware and software that are needed for the City to provide training at wireless locations throughout the City without additional wiring or equipment costs.
This ordinance authorizes the Director of the Department of Finance and Management, on behalf of the Department of Technology, to establish two purchase orders for the acquisition of equipment and services associated with the Metronet Wireless LAN project. These purchase orders will be created utilizing the terms and conditions from two (2) pre-existing Universal Term Contracts (UTC), established through the competitive bid process by the Purchasing Office, with the following vendors:
Pomeroy IT Solutions, Network Hardware/Maintenance $97,890.89 (FL004506, BPCMP30A- Expiration Date: 6/30/2012)
Pomeroy IT Solutions will be supplying hardware/equipment maintenance via Cisco UTC contract with the City of Columbus.
SHI International Corp, Windows Server Software $801.20 (FL004379,BPSFT45A-Expiration Date: 6/30/12)
SHI International Corp will be supplying Windows Server license via UTC contract with the City of Columbus.
EMERGENCY: Emergency action is requested to ensure that the needed services are not delayed; thus reducing the risk of potential outage and or interruption in services associated with the necessary services requested.
CONTRACT COMPLIANCE NUMBERS:
Pomeroy IT Solutions: 611352158 Expiration Date: 9/22/2011
SHI International Corp: 223009648 Expiration Date: 6/30/2012
FISCAL IMPACT: Approval of this ordinance will allow for the expenditure of $98,692.09, for the Metronet Wireless LAN project, utilizing Pomeroy IT Solutions and SHI International Corp. Funding for this project in the amount of $98,692.09 is available within the Information Services Capital Improvement Fund, Build America Bonds (BAB). The cost associated with this ordinance is $98,692.09;
Title
To authorize the Director of the Department of Finance and Management, on behalf of the Department of Technology to establish purchase orders for the acquisition of equipment with Pomeroy IT Solutions for Cisco Network Engineering Services and SHI International Corp for Windows Server license associated with the Metronet's Wireless LAN Project; to authorize the expenditure of $98,692.09 from the Information Services Bond Fund, Build America Bonds (BAB); and to declare an emergency. ($98,692.09)
Body
WHEREAS, the Department of Technology's Metronet Services provides data connectivity that allows all city agencies and departments to communicate and support other business functions; and
WHEREAS, currently, the Department of Technology has a need to provide wireless network access to various City facilities , and
WHEREAS, these services needed through the approval of this ordinance, consist of hardware purchases and server license associated with the wireless network, and
WHEREAS, it is necessary for the Director of the Department of Finance and Management, on behalf of the Department of Technology, to establish a purchase order with the vendors for hardware and services, in connection with the Metronet Wireless LAN project, from two (2) pre-existing Universal Term Contracts (UTC), established through the competitive bid process by the Purchasing Office; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology, in that it is immediately necessary for the Director of the Finance and Management Department to establish a purchase order with two vendors for hardware and services in connection with the Metronet Wireless LAN project, to ensure that this project is not delayed, thereby not endangering Citywide business continuity, for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Finance and Management, on behalf of the Department of Technology, is hereby authorized to establish a purchase order with the following vendors for hardware and services, in connection with the Metronet/Wireless LAN project from two (2) pre-existing Universal Term Contracts (UTC), established through the competitive bid process by the Purchasing Office; Pomeroy IT Solutions - $97,890.89 and SHI International Corp - $801.20.
SECTION 2: That the expenditure of $98,692.09 or so much thereof as may be necessary is hereby authorized to be expended from:
Dept./Div.:47-02| Fund: 514| Subfund: 03; OCA Code: 514246| Project Number: 470046- 100002 | Project Name: Routing Equipment | Obj. Level 6: 6644| Amount $98,692.09
SECTION 3: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure, and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.