Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into an agreement with EMH&T, Inc., for professional engineering services for Weisheimer Road Stormwater System Improvements. This project will allow preparation of construction plans, specifications, legal descriptions for easements, and other engineering work as required to complete construction contract documents for this project.
2. ENGINEERING CONTRACT AWARD: EMH&T, Inc., was selected in accordance with the procedures set forth in Columbus City Code, Section 329.13, "Awarding professional service contracts through Requests for Statements of Qualifications". Statements of Qualification were received on March 30, 2007. Requests for Proposal (RFP's) were sent to three firms having the experience necessary to complete the project: EMH&T, Inc., CT Consultants, and Prime Engineering & Architecture, Inc. All three consultants submitted RFP's on April 14, 2008.
Upon review of the technical proposals, the offerors were ranked using criteria specified in City Code, and more specifically: proposal quality/feasibility, competence to perform required work, project schedule, and location of the workforce.
Based upon these criteria, EMH&T, Inc., a majority company, was selected as the highest-ranked offeror. Their Contract Compliance Number is 31-0685594 and is good through 11/2/2009.
3. FISCAL IMPACT: This legislation includes a transfer within the Storm Sewer Bond Fund to provide sufficient funding for the project, as well as an amendment to the 2008 Capital Improvements Budget to provide sufficient budget authority for the necessary expenditure.
Title
To authorize the Director of Public Utilities to enter into an agreement for professional engineering services with EMH&T, Inc., for the Weisheimer Road Stormwater System Improvements Project; to authorize the transfer and expenditure of $135,116.51 within the Storm Sewer Bond Fund; and to amend the 2008 Capital Improvements Budget, for the Division of Sewerage and Drainage. ($135,116.51)
Body
WHEREAS, Requests for Proposals were received on April 14, 2008 for engineering services for the Weisheimer Road SSI project; and
WHEREAS, EMH&T, Inc., was selected based on the following criteria: proposal quality/feasibility, competence to perform required work, project schedule, and location of the workforce; and
WHEREAS, it is necessary to transfer money within the Storm Sewer Bond Fund for the Weisheimer Road SSI project; and
WHEREAS, it is necessary to authorize an amendment to the 2008 Capital Improvements Budget for purposes of providing sufficient funding and spending authority for the aforementioned project expenditure; and
WHEREAS, it is necessary for City Council to authorize the expenditure of funds from the Storm Sewer Bond Fund; and
WHEREAS, it is necessary to authorize the Director of Public Utilities to enter into an agreement for professional engineering services to mitigate poor drainage and other stormwater problems; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Sewerage and Drainage, Department of Public Utilities, to authorize the Director of Public Utilities to enter into an agreement for professional engineering services, for the Weisheimer Road SSI Project, for the preservation of the public health, peace, property, and safety; Now Therefore.
SECTION 1. That the Director of Public Utilities be and hereby is authorized to execute an agreement with EMH&T, Inc., 5500 New Albany Rd., Columbus, Ohio, 43054, for the Division of Sewerage and Drainage, for professional engineering services in accordance with the terms and conditions on file in the office of the Division of Sewerage and Drainage.
SECTION 2. That the said engineering firm shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
SECTION 3. That the City Auditor is hereby authorized to transfer $135,116.51 within the Storm Sewer Bond Fund, Fund 685, Division of Sewerage and Drainage, Division 60-15, Object Level One 06, Object Level Three 6682, as follows:
TRANSFER FROM:
Project# | Project Name | OCA | Amount
610756 | E. 25th/Joyce Ave. SSI | 685756 | $44,383.00
610773 | Bulen Rd. SSI | 685001 | $85,000.00
610774 | Fairwood Ave. SSI | 685001 | $5,733.51
TRANSFER TO:
Project# | Project Name | OCA | Amount
610784 | Weisheimer Rd. SSI | 685784 | $135,116.51
SECTION 4. That the 2008 Capital Improvements Budget Ordinance No. 0690-2008 is hereby modified as follows, to provide sufficient budget authority for the expenditure herein:
Project No. | Project Name | Current Authority | Revised Authority | (Change)
610756 | E. 25th/Joyce Ave. SSI | $204,383 | $160,000 | (-$44,383)
610773 | Bulen Rd. SSI | $110,000 | $25,000 | (-$85,000)
610774 | Fairwood Ave. SSI | $89,089 | $83,355 | (-$5,734)
610784 | Weisheimer Rd. SSI | $100,000 | $235,117 | (+$135,117)
SECTION 5. That for the purpose of paying the cost of the professional engineering services contract, the following expenditure, or as much thereof as may be needed, be and the same is hereby authorized as follows: Division 60-15, Fund 685, Project 610784, Object Level One 06, Object Level Three 6676, OCA 685784 Amount $135,116.51.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 9. That this ordinance shall take effect and be in force from and after the earliest date allowed by law.