Explanation
BACKGROUND: To change the company name and Federal Identification number for contract number FL001804 for the purchase of LED Traffic Signals for the Purchasing Office. This ordinance authorizes the assignment of all past, present and future business done by the City of Columbus with U.S. Traffic Corporation. FID 954678948 to Peek Traffic Corporation Signal Division FID 203048594.
1. Amount of additional funds: No additional funds are necessary to modify the option contract. The estimated annual usage on this contract is less than $13,000.
2. Reason additional needs were not foreseen: The current supplier changed production and manufacturing from one facility to another of its facilities at a different location. Both facilities are part of Quixote Traffic Corporation.
3. Reason other procurement processes not used: The same exact product is required as originally bid. No lower pricing/more attractive terms and conditions are anticipated through rebidding at this time.
4. How cost was determined: Terms and conditions are in accordance with the original agreement.
FISCAL IMPACT: No additional is required to modify the option contract. Each agency must set aside their own funding for their estimated expenditures.
This company is not listed o the Auditor of State Findings for Recovery Database. This company is not listed on the Federal Excluded Parties Listing.
In order to maintain an uninterrupted of services to City agencies using this Universal Term Contract, this ordinance is being submitted as an emergency.
Title
To authorize and direct the Finance Director to modify past, present and future purchase orders with U.S. Traffic Corporation and to declare an emergency.
Body
WHEREAS, the Finance/Purchasing Office established the contract with U.S. Traffic Corporation for the option to purchase LED Traffic Signals; and
WHEREAS, U.S. Traffic Corporation in Santa Fe Springs, California moved its manufacturing and production facility for pedestrian and vehicle signal items to Peek Traffic Corporation Signal Division, in Bedford, Pennsylvania and notified the City of its change, in order to assure the quick and efficient processing of purchase orders established in conjunction with contract FL001804, and
WHEREAS, an emergency exists in the usual daily operation of the Finance/Purchasing Office in that it is immediately necessary to modify contract number FL001804, thereby preserving the public health, peace, property, safety, and welfare, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance Director be and is hereby authorized and directed to modify contract FL001804 and all past, present and future purchase orders pursuant to that contract to reflect the change of the company name and FID number from U.S. Traffic Corporation FID 954678948 to Peek Traffic Corporation Signal Division FID 203048594.
SECTION 2. That this modification is in accordance with Section 329.16 of the Columbus City Codes.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.