Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Utilities to enter into a contract with Hatch Associates Consultants, Inc., for construction administration/inspection services for Department of Public Utilities construction projects bid during the calendar years 2026 through 2028 as part of the Construction Administration/Construction Inspection Services 2026-2028 contracts.
Hatch Associates Consultants, Inc. will perform construction administration/inspection services for Department of Public Utilities Capital Improvement Projects that bid during the years 2026, 2027, and 2028. The contract will be modified as needed throughout the three-year period to include these projects as they go to construction. Projects are located throughout the City of Columbus.
The following are the initial projects to be assigned to the contract:
• Community Park/Maple Canyon HSTS Elimination Project, CIP 650895-100004;
Planning Area = 35 - Northland $329,900.00
• CA-CI for General Water Reclamation Construction Projects, CIP No. 650800-100040;
Planning Area = 99 - Citywide; $50,000.00
Hatch Associates Consultants, Inc. will be assigned tasks on this contract and will ensure the work is performed to City of Columbus construction standards and specifications. Future construction projects assigned to Hatch Associates Consultants, Inc., will be added to their Construction Administration/Construction Inspection Services 2026-2028 contract as tasks, and the contract will be modified to authorize Hatch Associates Consultants Inc. additional work and additional funding to pay for the work.
2. PROCUREMENT
The Department of Public Utilities advertised a Request for Proposals on the Vendor Services and Bonfire websites from 8/11/25 through 9/19/25 in order to solicit proposals for the Construction Administration/Construction Inspection Services 2026-2028 contracts with the intention of awarding contracts to multiple companies. Proposals were received from the following companies:
|
Name |
CC No. |
Exp. Date |
City/State |
Status |
|
DLZ Ohio |
CC-004939 |
7/22/2026 |
Columbus, OH |
MBE |
|
Stantec |
CC-000462 |
7/28/2023 |
Columbus, OH |
MAJ |
|
EMH&T |
CC-004214 |
11/8/2025 |
Columbus, OH |
MAJ |
|
Resource International. |
CC-004197 |
6/5/2027 |
Columbus, OH |
WBE |
|
CTL Engineering |
CC-004209 |
6/26/2026 |
Columbus, OH |
MBE |
|
Prime CMS |
CC-024771 |
2/25/2027 |
Columbus, OH |
MAJ |
|
Hatch Associates Consultants, Inc.CC025646 |
2/26/2026 |
Columbus, OH |
MAJ |
|
|
Black & Veatch |
CC008038 |
8/11/2027 |
Columbus, OH |
MAJ |
|
Smoot Construction |
CC-004871 |
3/7/2027 |
Columbus, OH |
MBE |
|
Hill International |
CC-000990 |
11/30/2025 |
Columbus, OH |
MAJ |
|
Quality Control Inspection |
CC025185 |
4/2/2020 |
Columbus, OH |
MAJ |
|
Mannik Smith |
CC-006578 |
9/17/2027 |
Columbus, OH |
MAJ |
|
G. Stephens |
CC006823 |
4/21/2027 |
Columbus, OH |
MBE |
|
CORPI LLC |
MBE034417 |
5/23/2026 |
Columbus, OH |
MBE |
All proposals were considered responsive and were evaluated by the evaluation committee. The seven companies with proposals scored the highest by the evaluation committee will be offered contracts if City Council approves. The seven companies (in score order) are: DLZ, Stantec, EMH&T, Resource International, CTL Engineering, Prime CMS, and Hatch Associates Consultants.
3. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT
Division of Water Reclamation projects include rehabilitation of existing sewers, repair to existing sewers, construction of new sewers, and construction of green infrastructure. The majority of the projects will reduce inflow and infiltration to the City’s sanitary sewer system thus mitigating sanitary sewer overflows to basements and waterways. Other projects provide improvement to existing storm infrastructure to mitigate drainage/flooding issues. The Neighborhood Liaison(s) will be contacted and informed of this project. Further community outreach may result through the Neighborhood Liaison Program.
4. CONTRACT COMPLIANCE INFORMATION
Hatch Associates Consultants, Inc.’s contract compliance number is CC-025646 and expires 2/18/2028. Hatch Associates Consultants, Inc.’s certification was in good standing at the time of bid award.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Hatch Associates Consultants, Inc
As part of their proposal, Hatch Associates Consultants, Inc. has proposed the following subcontractors to perform contract work:
Company Name City/State ODI Certification Status
Resource International Columbus, OH WBE
Accenture Columbus, OH MAJ
The contractor and the subcontractor’s certifications were all in good standing at the time the bid was awarded.
5. FISCAL IMPACT
Community Park/Maple Canyon HSTS Elimination Project, CIP 650895-100004
This project is anticipated to be financed with a loan from the Water Pollution Control Loan Fund (WPCLF), a program jointly administered by the Ohio EPA's Division of Environmental and Financial Assistance and the Ohio Water Development Authority (OWDA). City Council authorized this loan application and acceptance of funding via Ordinance 3119-2025, passed by Council on 12/15/2025. This loan is expected to be approved at the OWDA May 2026 Board meeting. This ordinance is contingent upon the loan being approved by OWDA. The Department of Public Utilities will inform the Auditor's Office when this loan has been approved.
An amendment to the 2025 Capital Improvement Budget is necessary to align budget authority with the proper project for the loan. Funds must be appropriated in the Water Pollution Control Loan Fund, Fund 6111. This is a reimbursement loan. The Department of Public Utilities must pay Hatch Associates Consultants, Inc., and then submit the invoices paid to OWDA for reimbursement.
CA-CI for General Water Reclamation Construction Projects, CIP No. 650800-100040
Funds are budgeted and appropriated within the Sanitary Bond Fund, Fund 6109. The 2025 Capital Improvement Budget must be amended to align budget authority with the proper project. A transfer of cash and appropriation within the Sanitary Bond Fund is needed to align cash and appropriation with the proper project.
Title
To authorize the Director of Public Utilities to enter into a contract for Construction Administration and Inspection Services with Hatch Associates Consultants, Inc., for the Community Park/Maple Canyon Home Sewage Treatment System Elimination Project and for the General Water Reclamation Construction Projects; to amend the 2025 Capital Improvement Budget; to authorize a transfer of cash and appropriation between projects within the Sanitary Bond Fund; to authorize the appropriation and expenditure of up to $329,900.00 from the Water Pollution Control Loan Fund and an expenditure of up to $50,000.00 from the Sanitary Bond Fund for the contract; and to make the loan funded portion of this ordinance contingent upon the Ohio Water Development Authority approving a loan for the project. ($379,900.00)
Body
WHEREAS, the Department of Public Utilities is engaged in the Community Park/Maple Canyon HSTS Elimination Project, CIP 650895-100004, and General Water Reclamation Construction Projects; and
WHEREAS, a construction contract has been awarded for the Community Park/Maple Canyon HSTS Elimination Project; and
WHEREAS, construction administration and construction inspection services must be performed on the construction work; and
WHEREAS, funding is needed to perform construction administration and construction inspection services on miscellaneous small projects and a pool of money is needed to fund those expenses; and
WHEREAS, the Department of Public Utilities advertised a Request for Proposals for Construction Administration/Construction Inspection Services; and
WHEREAS, Hatch Associates Consultants, Inc. was one of seven firms selected by the evaluation committee to provide these services; and
WHEREAS, an amendment to the 2025 Capital Improvement Budget is needed to align budget authority with the proper projects; and
WHEREAS, it is necessary to appropriate and expend funds from the Water Pollution Control Loan Fund, Fund 6111, to pay for the Construction Administration/Construction Inspection Services of the Community Park/Maple Canyon HSTS Elimination Project; and
WHEREAS, it is necessary to transfer cash and appropriation within the Sanitary Sewer Bond Fund to align cash and appropriation within the proper project; and
WHEREAS, it is necessary to expend funds from the Water Pollution Control Loan Fund, Fund 6111, and the Sanitary Bond Fund, Fund 6111, to pay for the construction administration and inspection services Hatch Associates Consultants, Inc., provides; and
WHEREAS, Ordinance 3119-2025 authorized the Community Park/Maple Canyon HSTS Elimination Project to be funded by a loan to be obtained through the Water Pollution Control Loan Fund (WPCLF) Loan Account; and
WHEREAS, the loan funded portion of this ordinance is contingent upon loan approval by the Ohio Water Development Authority which is anticipated to occur in May of 2026; and
WHEREAS, it is necessary in the daily operation of the Department of Public Utilities to authorize the Director of the Department of Public Utilities to enter into the Construction Administration/Construction Inspection Services 2026-2028 contract with Hatch Associates Consultants, Inc., for Construction Administration/Construction Inspection Services to be performed on the construction of the Community Park/Maple Canyon HSTS Elimination Project, CIP 650895-100004 and General Water Reclamation Construction Projects; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2025 Capital Improvement Budget authorized by Ordinance 1790-2025 be amended as follows to establish sufficient budget authority for this project:
Fund / Project Number / Project Name (Funding Source) / Current Authority / Revised Authority / Change
6111 / 650895-100004 / Community Park/Maple Canyon HSTS Elimination (WPCLF Loan) / $2,150,552.00 / $2,480,452.00 / $329,900.00 (To Match Loan)
6109 / 650870-100000 / Blueprint Integrated Approach (Voted Sanitary Carryover) / $478,445.00 / $428,445.00 / ($50,000.00)
6109 / 650800-100040 / Construction Administration Services 2026 to 2028 (Voted Sanitary Carryover) / $0.00 / $50,000.00 / $50,000.00
SECTION 2. That the appropriation of $329,900.00, or so much thereof as may be needed, is hereby authorized in the Water Pollution Control Loan Fund, Fund 6111, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the transfer of funds within the Sanitary Sewer Bond Fund, Fund 6109, in an amount up to $50,000.00, is authorized per the accounting codes in the attachment to this Ordinance.
SECTION 4. That the expenditure of $379,900.00, or so much thereof as may be needed, is hereby authorized to pay for this contract per the accounting codes in the attachment to this ordinance.
SECTION 5. That the Director of Public Utilities is authorized to enter into a contract with Hatch Associates Consultants, Inc., 88 East Broad Street, Columbus, Ohio 43215, for construction administration and inspection services, in accordance with the terms and conditions as shown in the contract on file with the Department of Public Utilities, in an amount not to exceed $50,000.00 for General Water Reclamation Construction Projects and in an amount not to exceed $329,900.00 for the Community Park/Maple Canyon HSTS Elimination Project.
SECTION 6. That the loan portion of this ordinance is contingent upon the Ohio Water Development Authority approving a loan for the Community Park/Maple Canyon HSTS Elimination project.
SECTION 7. That funds are hereby deemed appropriated and expenditures authorized to carry out the purposes of this Ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 10. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.