Explanation
BACKGROUND: The purpose of this ordinance is to authorize the City Auditor to create a new sub fund within the City’s Special Purpose Fund to account for the activities of the Columbus Public Health Donation Program. The current existing cash and appropriation will be transferred to the newly established fund from Grant No. 508252.
G508252, Active Living Grant, was established 6/24/2008 to allow for donated funding received from the Columbus Foundation Endowment to be deposited and expended through the City of Columbus procurement process. In order to properly track and account for these monies in a non-grant format, we are requesting that the City Auditor create a new sub fund within the City's Special Purpose Fund, Fund No. 2223.
The original creation of G508252 and all supporting documentation for the creation of this grant in no way restricts or directs those funds in a manner that prohibits the transfer of the balance to a newly created sub fund.
The Foundation for Active Living, a fund established at the Columbus Foundation by the City of Columbus, Ordinance 1210-2008, was established to accept corporate and private donations, and distribute funds to various organizations within the community for the benefit of Columbus Public Health, the Institute for Active Living, and other City programs.
2354-2018 requested a modification of the fund purpose to include all aspects of public health to protect, promote and monitor the overall health of the community.
1904-2021 requested a name change of the endowment fund from the Foundation for Active Living to the Foundation for Columbus Public Health.
FISCAL IMPACT: Utilizing the City’s Special Purpose Fund provides the best means for properly tracking and accounting for these monies.
At the writing of this ordinance, there is $65,790.11 available in Grant No. 508252 for new appropriation to this newly established fund. This ordinance will authorize the City Auditor to transfer the unencumbered cash balance of Grant No. 508252 to the City’s Special Purpose Fund and appropriate those monies to the Columbus Public Health Department for the continuation of Health Donation Program.
Title
To authorize the transfer of cash and appropriation of $65,790.11 from the unappropriated balance of the Columbus Public Health Grant Fund to the Columbus Public Health Special Purpose Fund for various services funded through donations; to authorize the City Auditor to create a new sub fund within the City’s Special Purpose Fund to account for Columbus Public Health activities; to authorize that any such future deposits as the City may receive into these sub funds are hereby deemed to be appropriated; and to declare an emergency. ($65,790.11)
Body
WHEREAS, it is in the best interest of the City to authorize any such future deposits as the City may receive into these sub funds are hereby deemed to be appropriated; and
WHEREAS, it is necessary to appropriate $65,790.11 to the Columbus Public Health Special Purpose Fund for various staffing, service and supply costs; and
WHEREAS, in order to properly account for these revenues and expenses, it is necessary for the City Auditor to create a new sub fund within the City’s Special Purpose Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Columbus Public Health Department in that it is immediately necessary to appropriate said funds for necessary expenditures for the preservation of public health, peace, property and safety and to carry on services without interruption; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor is hereby authorized to establish a sub fund within the City’s Special Purpose Fund, Fund No. 2223, titled Columbus Public Health Donation Sub fund, in order to properly track and account for the fiscal activities of the Donation Program.
SECTION 2. That all revenues arising from the Donation Program shall be deposited into said sub fund within the Special Purpose Fund, Fund No. 2223.
SECTION 3. That the City Auditor is hereby authorized to appropriate $65,790.11 to the Special Purpose Fund, Fund No. 2223 as noted on the attached.
SECTION 4. That an amount up to, but not to exceeding, the cash in the fund not encumbered for any other purpose is hereby appropriated within the Special Purpose Fund, Fund 2223, Sub fund No.: to be assigned by the Auditor's Office as noted on the attached.
SECTION 5. That the City Auditor is hereby authorized to transfer appropriation between object classes within fund 2291 as noted on the attached.
SECTION 6. That the City Auditor is hereby authorized to transfer $65,790.11 from Fund 2291 to Fund 2223 as noted on the attached.
SECTION 7. That the City Auditor is hereby authorized to remove appropriation from Fund 2291, G508252 as noted on the attached.
SECTION 8. That the monies appropriated in the foregoing Section 4 shall be paid upon order of the Health Commissioner, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 9. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 10. Any such future deposits as the City may receive are hereby deemed to be appropriate for the Columbus Public Health Department.
SECTION 11. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation.
SECTION 12. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten (10) days after passage if the Mayor neither approves nor vetoes the same.